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Conference Assistant Jobs (NOW HIRING)

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one year of experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one year of experience as an Administrative Assistant * Familiarity with Connections and ...

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Conference Assistant information

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How much do conference assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for conference assistant in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What cities are hiring for Conference Assistant jobs?

Cities with the most Conference Assistant job openings:

What are the most commonly searched types of Conference jobs?

The most popular types of Conference jobs are:

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Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,378 per year, or $18.9 per hour.

Conference Cook: On Call

Napa, CA • On-site

The Culinary Institute of America
Traveler Accommodation • 1 - 10 employees
Learn more about The Culinary Institute of Americaexternal

$24/hr

Part-time

Posted 29 days ago

Job description

The hiring rate for this position is $24.00 per hour.
Please apply to learn more about the benefits of working for the CIA.
POSITION SUMMARY
The on-call Conference Cook is responsible for working in conjunction with the Executive Chef - Conference Operations, Lead Production Chef, and Culinary Chef Lead, on all aspects of culinary production for conferences. This position is responsible for providing hands-on culinary production and demonstration assistance as needed across all conferences. The Conference Cook assists the Conference Operations team with coordination of annual conference and leadership initiative programs that have a range of strategic topics from world cuisines, professionalism, innovation and flavor development to health, wellness and sustainability. These industry leadership programs reach an influential, national audience of executive and other senior-level chefs, foodservice operators, journalists, and other industry decision-makers and opinion leaders. The Conference Cook interfaces with a variety of departments, guest chefs, and clientele, therefore effective communication, professionalism, and hospitality will be required.
ESSENTIAL RESPONSIBILITIES
  • Accurate and expeditious production of recipes with strict adherence to all recipe specifications, ensuring the use of sponsor products as listed in production books and recipes.
  • Food production and plating for service as directed by Executive Chef, Lead Production Chef, or Culinary Chef Lead.
  • Efficient production with minimal waste during all phases of recipe preparation, production, and service.
  • Execute standard culinary preparations including but not limited to; sauté, grill, roast, poach, pan-frying, and basic sauce, soup, stock, vegetable, salad, garnish, and condiment preparation.
  • Support conferences with meal service/buffets by ensuring adequate stock of all items.
  • Perform tasks related to but not limited to the organization of reach-in coolers, a dry stock with proper storage and security and sanitation guidelines.
  • Proper packaging, storage, and security of all food items at all stages of receipt or preparation with relation to temperature, location, labeling, packaging, and all established procedures.
  • Follow outlined procedures for labeling all products for conference meals, including but not limited to name of the product, meal period it is for, date and proper placement on the tray with other recipes.
  • Set up and break down workstations, kitchen, and all prep areas.
  • Assist with the breakdown and storage of all products and equipment at the end of the conference.
  • Assist guest chefs with production and demonstration set up.
  • Assist other team members as needed or directed by Executive Chef and Culinary Lead.
  • Any and all other duties as assigned.

REQUIRED QUALIFICATIONS
Education:
  • High School diploma or equivalent.

Experience:
  • One (1) to two (2) years of cooking experience in a restaurant/high volume/banquet setting or an equivalent combination of education and experience or currently enrolled in and completed a minimum of three (3) semesters in a culinary arts program.

PREFERRED QUALIFICATIONS
  • Associate's degree from a recognized Culinary Institution or equivalent industry experience.
  • Background in a fine dining restaurant establishment.
  • ServSafe Certified preferred.

REQUIRED SKILLS
  • Intermediate to advanced knife skills.
  • Intermediate level of culinary skills.
  • Ability to multi-task and handle multiple priorities simultaneously.
  • Demonstrated ability to show a high level of service responsiveness to customers.
  • Detail oriented and thorough.
  • Must display a high level of energy and self-motivation.
  • Ability to multi-task and handle multiple priorities simultaneously.
  • Ability to work independently and in a team environment and maintain collaborative relationships.

WORKING CONDITIONS
  • Must be available to work overtime on nights and weekends as required by business needs.
  • Must be able to work at both locations of the CIA California Campus (Copia in Napa, CA and Greystone in St. Helena, CA).
  • Must possess own transportation to travel between locations during the workday as required.
  • Regular work requires a great deal of standing, lifting, bending, and stretching.
  • Must be able to stand for eight (8) hours.
  • Ability to lift and carry up to 30 pounds; 50 pounds with assistance.
  • Ability to withstand high ambient temperatures while working in close proximity to cooking equipment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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