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Conference Assistant Jobs (NOW HIRING)

Proskauer

Conference Services Assistant

New York, NY · On-site

$50K - $60K/yr

The Conference Services Assistant ensures all functions of the main reception desk are handled professionally and timely. The Assistant will work as part of a team and interface with all levels of ...

Compass Group

CONFERENCE SOLUTIONS ASSISTANT

Bothell, WA · On-site

$18 - $20/hr

Job Summary The Conference Solutions Assistant is responsible for room/space set ups and breakdowns and to assist with the overall conferencing operation and AV technical team in the Pfizer Bothell ...

Central Michigan University

$14/hr

The CMUBS event and conference assistant facilitates a safe and educational experience for CMUBS users. This position performs a variety of work, including logistics, office tasks, education, and ...

Hilton

Support the coordination of group reservations and conference events * Assist in liaising with clients and internal departments to ensure smooth event execution * Maintain a high profile while being ...

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How much do conference assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for conference assistant in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What Does a Conference Assistant Do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a Conference Assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by Conference Assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are Conference Assistants?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What cities are hiring for Conference Assistant jobs? Cities with the most Conference Assistant job openings:
What are the most commonly searched types of Conference jobs? The most popular types of Conference jobs are:
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Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in the United States as of May 2026, with employment types broken down into 97% Full Time, 1% Part Time, and 2% Contract. Highlights an 96% Physical, and 4% Remote job distribution, with an average salary of $39,378 per year, or $18.9 per hour.

Summer Conference Services Assistant (77563)

IONA UNIVERSITY

New Rochelle, NY • On-site

$17/hr

Part-time

Posted 17 days ago

Job description

Overview
During the summer conference season, the Office of Conference Services (OCS) coordinates with outside organizations to host events and programs on campus. These rentals include conferences, athletic programs, film productions, social events, performances, commencements and both day and residential camps.
OCS is responsible for planning logistics, organizing set-ups, and coordinating with internal departments while providing exceptional customer service. The office ensures timely and effective communication between clients and campus partners. The goal is to deliver a positive experience for all guests while protecting the interests of the University.
Duties and Responsibilities
  • Understand, administer, and uphold OCS policies and procedures
  • Serve as a liaison between OCS and internal and external clients
  • Assist with preparation and light housekeeping duties in residence halls, including making beds and conducting room inspections to prepare for guest arrivals
  • Assist with facilities set-ups for conferences, programs, and other events
  • Prepare, organize, and maintain OCS inventory, including the linen exchange program
  • Greet summer groups and assist with check-in and check-out, troubleshoot issues, and provide customer service support
  • Perform room inspections and assist with closing residence halls after group departures
  • Run errands and deliver event-related items on campus
  • Conduct daily classroom and event space inspections
  • Update the daily OCS log
  • Provide on-call service for overnight guests
  • Serve as a liaison for OCS during summer programs and group activities
  • Perform additional duties as assigned (some light to medium lifting may be required)

Qualifications
  • Must be available for employment throughout the summer conference season: June 1, 2026 - August 15, 2026
  • Must attend mandatory pre-season training sessions (date TBD)
  • Previous summer conference experience preferred but not required; strong customer service or hospitality experience is highly desirable
  • Ability to live on campus for the duration of the summer conference program is preferred but not mandatory
  • Must participate in on-call phone duty rotations
  • Excellent writing and organizational skills with the ability to communicate effectively with staff, guests, and members of the Iona community
  • Proactive, responsible, punctual, and able to work independently and as part of a team
  • Strong attention to detail, sound judgment, and ability to identify and resolve issues
  • Demonstrated commitment to taking ownership of responsibilities and completing tasks in a timely manner with limited supervision
  • Basic computer skills, including experience with Microsoft Office
  • Ability to work a flexible schedule, including some evening and weekend hours
  • Staff are entitled to a 30-minute unpaid break for shifts of six consecutive hours

Visa sponsorship is not available for this position.
About Iona/EEO Statement:
Founded in 1940, Iona University is a private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona is a growing, highly accredited institution located just 20 miles north of Midtown Manhattan, with campuses in New Rochelle, Bronxville, and a new location in County Mayo, Ireland. With over 4,000 students, Iona offers small classes, engaged faculty, and a wide range of programs across the School of Arts & Science, the LaPenta School of Business (AACSB-accredited), the NewYork-Presbyterian Iona School of Nursing & Health Sciences, and the Hynes Institute for Entrepreneurship & Innovation.
Recognized by The Princeton Review, The Wall Street Journal, Forbes, and U.S. News & World Report, Iona is nationally ranked for academic quality, social mobility, and long-term return on investment. The University's continued growth and rising reputation reflect its commitment to academic excellence, innovation, service, and opportunity.
Iona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all employees and applicants for employment. Iona is an equal opportunity employer. All qualified applicants will be considered free from discrimination based on any legally protected characteristic under applicable federal, state, or local laws. Iona University encourages applications from qualified candidates of all backgrounds.

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