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Conference Assistant Jobs in Maine (NOW HIRING)

Robert Half

Litigation Legal Assistant

Portland, ME · On-site

$60K - $75K/yr

Litigation Legal Assistant Location: Portland, ME Salary: $65,000 - $75,000 (depending on ... Attend client meetings and conference calls and prepare detailed summaries and follow-up notes.

Jobs for Humanity

IT Administrative Assistants

Bangor, ME · On-site

$18.25 - $24.75/hr

Coordinates and arranges travel for airport personnel, airline reservations, and overnight accommodations, and may assist Airport Marketing with conference registrations and conference coordination.

Living Innovations

Administrative Assistant

Newport, ME · On-site

$17/hr

Administrative Assistant Newport Office - Newport, ME 04953 Overview Salary Range $17.00 Hourly ... Maintaining cleanliness of office conference rooms & reception areas. Benefits Include: * $500 Sign ...

Living Innovations

Administrative Assistant

Saco, ME · On-site

$17.50/hr

Administrative Assistant Saco Office - Saco, ME 04072 Overview Salary Range $17.50 Hourly Education ... Maintaining cleanliness of office conference rooms & reception areas. Benefits Include: * $500 Sign ...

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Conference Assistant information

See Maine salary details

$12

$18

$28

How much do conference assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for conference assistant in Maine is $18.33, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $22.60 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Maine?

The most popular types of Conference jobs in Maine are:

What cities in Maine are hiring for Conference Assistant jobs?

Cities in Maine with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Maine as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,126 per year, or $18.3 per hour.

Litigation Legal Assistant

Portland, ME • On-site

Robert Half
Recruiting and Staffing Services • 10K+ employees
Learn more about Robert Halfexternal

$60K - $75K/yr

Full-time

Posted 13 days ago

Key responsibilities

  • Assist with trial, deposition, hearing, and other court proceeding preparation, including presentations and supporting materials.

  • Attend client meetings and conference calls and prepare detailed summaries and follow-up notes.

  • Prepare, organize, and maintain exhibits for depositions, court filings, hearings, and trials.

Job description

Our client, a full-service regional law firm, is seeking a Litigation Legal Assistant to support litigation attorneys in Portland, Maine. This position plays an important role in keeping case activity organized from opening through resolution while helping the team prepare for court appearances, discovery matters, and client communications. The ideal candidate brings strong administrative judgment, excellent document management skills, and the ability to balance multiple deadlines in a fast-paced legal environment.


Role: Litigation Legal Assistant

Location: Portland, ME

Salary: $65,000 - $75,000 (depending on experience)

Schedule: In Office M-F during onboarding, then hybrid (3 days in, 2 days remote)


Responsibilities:

  • Assist with trial, deposition, hearing, and other court proceeding preparation, including presentations and supporting materials.
  • Attend client meetings and conference calls and prepare detailed summaries and follow-up notes.
  • Prepare, organize, and maintain exhibits for depositions, court filings, hearings, and trials.
  • Review and analyze case documents; prepare deposition summaries, document digests, chronologies, and fact summaries; and coordinate incoming and outgoing document productions.
  • Assist attorneys with the preparation of graphics, demonstrative exhibits, and other trial presentation materials.
  • Draft and proofread pleadings, correspondence, memoranda, and other legal documents, ensuring accuracy in grammar, spelling, formatting, and citations; prepare Tables of Contents and Tables of Authorities as needed.
  • Manage attorney calendars and schedules, including meetings, court appearances, business travel, and other commitments; coordinate necessary materials and logistics in advance.
  • Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff; assist callers and respond to routine inquiries as appropriate.
  • Process incoming and outgoing mail, including sorting, scanning, distributing, and calendaring pleadings and other time-sensitive materials.
  • Draft, edit, and format correspondence, memoranda, pleadings, and other legal documents for attorney review and signature.
  • Coordinate meetings, conferences, depositions, and client appointments, including conference room reservations, catering, materials, and client hospitality; arrange seminar registrations and attorney travel, including air, hotel, and ground transportation.
  • Prepare monthly client billing, coordinate attorney review, and edit and finalize invoices to ensure accuracy.
  • Establish, organize, and maintain electronic and paper case files; review and file documents appropriately, retrieve files as requested, and manage closed files in accordance with firm procedures.
  • Perform a variety of administrative and practice-support functions, including processing new matter reports, preparing engagement letters, calendaring deadlines, processing attorney expense reimbursements, and tracking CLE credits and bar registrations.

Requirements:

  • 1 or more years of legal administrative assistant experience in a law firm in litigation. 
  • Strong problem-solving skills.
  • Demonstrated ability to be a team player. A can-do attitude.
  • Excellent written and verbal communication skills.
  • Ability to demonstrate a high degree of professionalism and interpersonal skills, including maintaining positive contact with clients, attorneys, and co-workers.
  • Ability to pay close attention to detail to ensure the highest quality work product for the client.
  • Strong technical aptitude. Intermediate Microsoft Word, Excel, Adobe, Teams, and PowerPoint skills required, with advanced skills preferred.
  • Strong multitasking skills. Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Flexibility to work extended hours as needed.
  • Ability to perform online research (for the background of a case, parties involved, individuals’ addresses, etc.)
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

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