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Conference Assistant Jobs in Arizona (NOW HIRING)

Robert Half

Legal Administrative Assistant

Phoenix, AZ · On-site

$34 - $40/hr

This is an excellent opportunity for a highly professional Executive Assistant who is interested in ... Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and ...

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$11

$17

$27

How much do conference assistant jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for conference assistant in Arizona is $17.64, according to ZipRecruiter salary data. Most workers in this role earn between $14.13 and $21.73 per hour, depending on experience, location, and employer.

What are Conference Assistants?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What Does a Conference Assistant Do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by Conference Assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a Conference Assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in Arizona? The most popular types of Conference jobs in Arizona are:
What cities in Arizona are hiring for Conference Assistant jobs? Cities in Arizona with the most Conference Assistant job openings:
Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Arizona as of June 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $36,696 per year, or $17.6 per hour.
Conference and Events Assistant II

Conference and Events Assistant II

University of Arizona

Tucson, AZ • On-site

$16.50 - $20.63/hr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 28 days ago

University Of Arizona rating

7.0

Company rating: 7.0 out of 10

Based on 65 frontline employees who took The Breakroom Quiz

370th of 535 rated colleges and universities

Job description

Conference and Events Assistant II
Posting Number
req25689
Department
Arizona Student Unions
Department Website Link
https://union.arizona.edu/
Location
Tucson Campus
Address
Tucson, AZ USA
Position Highlights
The Conference & Event Assistant II is responsible for ensuring that the Unions common area and event spaces are cleaned, set up and event ready.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
Event Setup & Breakdown
  • Set up and tear down event spaces, including moving and arranging tables, chairs, stages and other equipment.
  • Assist with setup of basic audio visual equipment.
  • Loading & unloading of event equipment from trucks, storage areas and transport to event spaces.
  • Ensure event spaces are arranged according to client specifications.

Cleaning & Upkeep of Event Spaces
  • Clean events areas before and after each event to ensure spaces are tidy and ready for next event or client tours.
  • Ensure event spaces meet ADA and Fire Code compliance to maintain safety and accessibility standards.
  • Identifies necessary repairs and completes necessary work tickets.

Building Support
  • Audits events are ensured they are executed according to client requests and event agenda.
  • Keep storage areas organized and maintained.
  • Assist with furniture, equipment and office moves.
  • Delivery and pick up of interdepartmental mail, equipment and products to various department outlets.

Safety
  • Follow all building and employee safety protocols.
  • Act as point of contact for on-site issues and address them promptly with minimal disruptions to events.

Knowledge, Skills & Abilities
  • Ability to effectively communicate with staff, students and clients.

Physical Requirements
  • Ability to lift and transport up to 50 lbs.
  • Ability to operate dollies, carts and other equipment to move heavy objects safely and efficiently.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
  • High school diploma or equivalency is required.
  • Minimum of 3 years of relevant experience, or equivalent combination or education and work experience.
  • Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications
FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
University Operations
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$16.50 - $20.63
Compensation Type
hourly rate
Grade
3
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
OC2
Job Family
Conference & Events
Job Function
University Operations
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
5/6/2026
Expected End Date
Contact Information for Candidates
HR-Auxiliaries@arizona.edu
Open Date
4/13/2026
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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