ZipRecruiter

Log In

1

Conference Assistant Jobs in Phoenix, AZ (NOW HIRING)

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Schedule conference rooms and assist with conference room systems. * Prepare presentations, spreadsheets, documents, and shared files using Microsoft Office tools. * Maintain and coordinate calendars ...

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Schedule conference rooms and assist with conference room systems. * Prepare presentations, spreadsheets, documents, and shared files using Microsoft Office tools. * Maintain and coordinate calendars ...

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Schedule conference rooms and assist with conference room systems. * Prepare presentations, spreadsheets, documents, and shared files using Microsoft Office tools. * Maintain and coordinate calendars ...

System One Holdings, LLC

Executive Assistant

Tempe, AZ · On-site

$25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Schedule conference rooms and assist with conference room systems. * Prepare presentations, spreadsheets, documents, and shared files using Microsoft Office tools. * Maintain and coordinate calendars ...

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Schedule conference rooms and assist with conference room systems. * Prepare presentations, spreadsheets, documents, and shared files using Microsoft Office tools. * Maintain and coordinate calendars ...

Willmeng Construction

Executive Assistant

Phoenix, AZ

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

The Executive Assistant will support multiple senior leaders and help drive operational ... Travel & Conference Coordination * Coordinate complex executive travel arrangements including ...

Water Works Engineers

Administrative Assistant

Scottsdale, AZ · On-site

$18.25 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Join Our Team as an Administrative Assistant at Water Works Engineers! Meet Water Works Engineers ... Organize and participate in company events, including team gatherings, conference dinners, and year ...

Eide Bailly LLP

Assurance Administrative Assistant

Phoenix, AZ · On-site

$17.75 - $24/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Make arrangements for various meetings via conference calls, video conference and webcasts ... typing, faxing and copying. * Assist in office-wide duties such as mailings, form letters ...

next page

Showing results 1-20

All JobsConference JobsConference Assistant JobsConference Assistant Jobs in Phoenix, AZ

Conference Assistant information

See Phoenix, AZ salary details

$11

$17

$27

How much do conference assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for conference assistant in Phoenix, AZ is $17.74, according to ZipRecruiter salary data. Most workers in this role earn between $14.18 and $21.83 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Phoenix, AZ?

The most popular types of Conference jobs in Phoenix, AZ are:

What cities near Phoenix, AZ are hiring for Conference Assistant jobs?

Cities near Phoenix, AZ with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Phoenix, AZ as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $36,899 per year, or $17.7 per hour.

Catering and Conference Services Coordinator

Omni Hotels & Resorts

Paradise Valley, AZ • On-site

Full-time

Posted 16 days ago

Omni Hotels rating

6.8

Company rating: 6.8 out of 10

Based on 145 frontline employees who took The Breakroom Quiz

39th of 108 rated hotels

Job description

Omni Scottsdale Resort & Spa at Montelucia
Nestled at the base of Camelback Mountain in Paradise Valley, Omni Scottsdale Resort & Spa at Montelucia is inspired by the rich heritage of Morocco and Southern Spain. The resort features 293 guest rooms, including 38 luxury suites and two presidential suites, along with award-winning dining at Prado and Scottsdale's only Hammam experience at Joya Spa.
At Omni Hotels & Resorts, our associates are the foundation of our success. We are dedicated to creating a culture of warmth, respect, and growth- where every associate is empowered to deliver exceptional service and create memorable moments for our guests. Join a team that takes pride in genuine hospitality and is committed to helping you grow personally and professionally.
JOB DESCRIPTION
No Job Description for a position can possibly include all duties which may be requested by guests or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer requests to the appropriate department manager. The following is a summary of the major responsibilities of the position.
Position: Catering Coordinator, Administrative Assistant
Department: Sales and Catering
Purpose: The Catering & Conference Services Coordinator provides administrative support to the Catering & Conference Services team to ensure the successful planning and execution of group meetings, conferences, weddings, and special events.
Reports to: Director of Catering and Conference Services
Essential Functions:
  • Provide administrative and operational support to the Catering Sales and Catering & Conference Services Department to ensure the successful planning and execution of group meetings, conferences, weddings, and special events.
  • Coordinate the turnover process from Catering Sales to Catering Services by organizing contracts, event details, and client documentation.
  • Prepare, distribute, and maintain event documentation, including Banquet Event Orders (BEOs), Group Resumes, Diagrams, Estimates, Deposit Schedules, and other event-related correspondence.
  • Serve as a point of contact for clients prior to manager assignment, responding promptly to inquiries and providing exceptional customer service.
  • Assist in coordinating client site inspections, planning meetings, pre-convention meetings, tastings, and conference calls.
  • Assist the Catering & Conference Services team with servicing rooms-only groups, small group meetings, and catering-only events by coordinating event details, preparing documentation, communicating with clients and internal departments, and ensuring a seamless planning and execution process.
  • Coordinate and service all internal hotel meetings and events, including gathering event requirements, preparing event documentation, communicating with internal departments, and ensuring successful execution.
  • Coordinate VIP amenities and special guest accommodations.
  • Communicate event details and changes effectively with internal departments, including Banquets, Culinary, Front Office, Housekeeping, Engineering, Audio Visual, Security, Spa, Recreation, and Accounting.
  • Coordinate menu updates and revisions, ensuring consistency between banquet menus, event documentation, and hotel systems.
  • Assist Catering & Conference Service Managers with event planning, menu preparation, room setup coordination, and event logistics.
  • Ensure all event documentation is accurate, complete, and distributed according to departmental timelines.
  • Maintain inventory of office supplies
  • Ensure Omni Select Guest points are accurately processed and awarded for eligible meetings and events in accordance with program guidelines and hotel procedures.
  • Prepare reports, forecasts, agendas, meeting minutes, and other administrative documents as requested.
  • Coordinate department calendars, meeting schedules, and internal communications.
  • Provide administrative support for department meetings, including preparing agendas, taking minutes, and tracking follow-up items.
  • Maintain confidentiality of client, financial, and hotel information.
  • Build positive working relationships with clients, vendors, and hotel associates while consistently delivering exceptional guest service.
  • Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
  • Occasional evening, weekend, and holiday availability may be required based on business needs.
  • Perform other duties as assigned to support the overall success of the Catering & Conference Services Department.

Tools and Equipment:
  • Computer and printer, telephone, pen/pencil, photo-copying machine,
  • file folders, filing cabinet, facsimile machine

Working Environment:
  • Interior of hotel, in normal office conditions.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
EEOC is the Law Poster.
Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.

What Omni Hotels employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply