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Conference Assistant Jobs in Normal, IL (NOW HIRING)

BCforward

Administrative Assistant

East Peoria, IL · On-site

$17.75 - $23.75/hr

... conference rooms Be the "communicator" for the LTTT product group Send mass department emails when needed Coordinate the monthly Large Tractor Update meeting presentations; line up guest speakers ...

Eureka College

Assistant Men's Soccer Coach

Eureka, IL · On-site

$28K - $30K/yr

The Assistant Men's Soccer Coach provides assistance to the Head Men's Soccer Coaches regarding ... Conference (SLIAC) and National Collegiate Athletic Association (NCAA) Division III rules as ...

Eureka College

Assistant Men's Soccer Coach

Eureka, IL · On-site

$28K - $30K/yr

The Assistant Men's Soccer Coach provides assistance to the Head Men's Soccer Coaches regarding ... Conference (SLIAC) and National Collegiate Athletic Association (NCAA) Division III rules as ...

Eureka College

Head Women's Softball Coach

Eureka, IL · On-site

$36K - $40K/yr

Louis Intercollegiate Athletic Conference rules as applicable in Women's Softball, the Head Coach ... Manage and supervise assistant coaches, team managers and student workers. Responsibilities include ...

Eureka College

Head Women's Softball Coach

Eureka, IL · On-site

Louis Intercollegiate Athletic Conference rules as applicable in Women's Softball, the Head Coach ... Manage and supervise assistant coaches, team managers and student workers. Responsibilities include ...

Codvo.ai

Field Service Engineer

Texas, IL · On-site

Perform system upgrades, asset replacements, and device setup/configuration. Assist with new hire ... Support conference room systems, audio/video equipment, and docking stations. Coordinate with ...

Eureka College

Athletic Trainer

Eureka, IL · On-site

$50K - $55K/yr

Maintain current knowledge of NCAA guidelines in the NCAA sports medicine handbook as well as conference guidelines and requirements. * Assist with the yearly inventory, and order supplies and ...

Eureka College

Athletic Trainer

Eureka, IL · On-site

$50K - $55K/yr

Maintain current knowledge of NCAA guidelines in the NCAA sports medicine handbook as well as conference guidelines and requirements. * Assist with the yearly inventory, and order supplies and ...

Eureka College

Head Athletic Trainer

Eureka, IL · On-site

$55K - $62K/yr

... as conference guidelines and requirements. * Develop and manage the athletic training budget ... Manage and supervise the assistant athletic trainer and student workers. Responsibilities include ...

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All JobsConference JobsConference Assistant JobsConference Assistant Jobs in Normal, IL

Conference Assistant information

See Normal, IL salary details

$12

$18

$29

How much do conference assistant jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for conference assistant in Normal, IL is $18.51, according to ZipRecruiter salary data. Most workers in this role earn between $14.81 and $22.79 per hour, depending on experience, location, and employer.

What are Conference Assistants?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What Does a Conference Assistant Do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by Conference Assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a Conference Assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What cities near Normal, IL are hiring for Conference Assistant jobs? Cities near Normal, IL with the most Conference Assistant job openings:
Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Normal, IL as of July 2026, with employment types broken down into 40% Full Time, 40% Part Time, and 20% Temporary. Highlights an 100% In-person job distribution, with an average salary of $38,499 per year, or $18.5 per hour.
Administrative Assistant

Administrative Assistant

BCforward

East Peoria, IL • On-site

$17.75 - $23.75/hr

Contractor

Posted 20 days ago

Job description

Company Description

About BCforward BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers' needs into a full service personnel solutions organization. BCforward's headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward's team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average.

Job Description

Responsibilities 

* Full time support of Product Manager and staff of 5 people Manage calendar for Product Manager - create, cancel, accept and decline meetings. 

Rationalize meeting conflicts Order office supplies Manage arrangements for personnel entering /exiting the product group (seating, office equipment, supplies, badge access, etc) Manage lease car reservations and services required of Peoria cars Book travel - including visas, passports, rental cars and hotels for domestic and international travel Manage bookings for conference rooms Be the "communicator" for the LTTT product group Send mass department emails when needed Coordinate the monthly Large Tractor Update meeting presentations; line up guest speakers when needed (200 attendees) Order catering for meetings and customer visits when requested Set up service pin celebrations (calendar invite, speaker, cake & refreshments) * The responsibilities above are in addition to the day-to-day requests from the entire team


Typical Day

Support Product Manager and department of 5 people Order office supplies Distribute mail twice a week Book travel - including visas, passports, rental cars and hotels (Domestic & International) Manage 2 lotus notes calendars - create, cancel, accept and decline meetings Manage CV Room F102 LTTT conference room Send mass emails when needed Onboarding and Exiting process owner - make sure everyone's move coming in and out of the group is as smooth as possible Create the monthly LTTT Team meeting presentations and line up a guest speaker Manage tours coming to SS Order catering for meetings and customer visits when requested Set up service pin celebrations Monthly you will calculate and send in LTTT safety metrics

Qualifications

Technical Skills

Bachelor's Degree in Communication or related field or equivalent experience Background in Communication 

PowerPoint - REQUIRED 

Excel - REQUIRED 

Word - REQUIRED 

Lotus Notes - Preferred 

Concur - Preferred 

My Supply Cabinet - Preferred


Soft Skills

Communication, Communication, Communication - Good written and oral communication Ability to interact with work directors of all levels Good Time Management Skills Good Organizational Skills Quick Learner

Additional Information

Additional Info:

Must be able to pass a background and drug screen


BCforward logo

About BCforward

Sourced by ZipRecruiter

BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers' needs into a full service personnel solutions organization. Headquartered in Indianapolis, Indiana, BCforward also operates numerous delivery centers across North America and India. We are currently the largest consulting firm and largest MBE certified firm in Indiana. Our uninterrupted growth has allowed BCforward to deliver uniquely configured IT staffing and project solutions for over years of catering to our customers' specific needs. BCforward currently maintains a team of over 5000 global resources. With our additional brand, Stafforward, together we have the capabilities to deliver services for a variety of industries in both public and private sectors which allows us to address your most challenging needs.

Industry

It services

Company size

5,001 - 10,000 Employees

Headquarters location

Indianapolis, IN, US

Year founded

1998

Social media

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