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Conference Assistant Jobs in Normal, IL (NOW HIRING)

BCforward

Administrative Assistant

East Peoria, IL

$17.75 - $23.75/hr

... conference rooms Be the "communicator" for the LTTT product group Send mass department emails when needed Coordinate the monthly Large Tractor Update meeting presentations; line up guest speakers ...

Eureka College

Assistant Men's Soccer Coach

Eureka, IL · On-site

$28K - $30K/yr

The Assistant Men's Soccer Coach provides assistance to the Head Men's Soccer Coaches regarding ... Conference (SLIAC) and National Collegiate Athletic Association (NCAA) Division III rules as ...

Eureka College

Assistant Men's Soccer Coach

Eureka, IL

$28K - $30K/yr

The Assistant Men's Soccer Coach provides assistance to the Head Men's Soccer Coaches regarding ... Conference (SLIAC) and National Collegiate Athletic Association (NCAA) Division III rules as ...

Tenta Enterprises

Guest Services Agent

Bloomington, IL · On-site

$14.25 - $18/hr

... Suites Hotel and Conference Center and Tentac Enterprises. The Guest Service Agent provides ... Reports any unusual occurrences or requests to the manager or assistant manager * Maintains the ...

Tenta Enterprises

Guest Services Agent

Bloomington, IL · On-site

$15 - $15.50/hr

... Suites Hotel and Conference Center and Tentac Enterprises. The Guest Service Agent provides ... Reports any unusual occurrences or requests to the manager or assistant manager * Maintains the ...

Codvo.ai

Field Service Engineer

Texas, IL

Perform system upgrades, asset replacements, and device setup/configuration. Assist with new hire ... Support conference room systems, audio/video equipment, and docking stations. Coordinate with ...

sandridge

Receptionist / Office Admin

Morton, IL · On-site

$14.50 - $18.50/hr

Manage shared calendars, conference room reservations, and companywide announcements when needed. * Assist with data entry, filing, scanning, and maintaining electronic and physical records.

Eureka College

Athletic Trainer

Eureka, IL · On-site

$50K - $55K/yr

Maintain current knowledge of NCAA guidelines in the NCAA sports medicine handbook as well as conference guidelines and requirements. * Assist with the yearly inventory, and order supplies and ...

Eureka College

Athletic Trainer

Eureka, IL

$50K - $55K/yr

Maintain current knowledge of NCAA guidelines in the NCAA sports medicine handbook as well as conference guidelines and requirements. * Assist with the yearly inventory, and order supplies and ...

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Conference Assistant information

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How much do conference assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for conference assistant in Normal, IL is $18.51, according to ZipRecruiter salary data. Most workers in this role earn between $14.81 and $22.79 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What cities near Normal, IL are hiring for Conference Assistant jobs?

Cities near Normal, IL with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Normal, IL as of August 2026, with employment types broken down into 40% Full Time, 40% Part Time, and 20% Temporary. Highlights an 100% In-person job distribution, with an average salary of $38,497 per year, or $18.5 per hour.

Assistant Director of Athletic Communications

Eureka College

Eureka, IL

$25K - $28K/yr

Full-time

Posted 16 days ago

Job description

POSITION SUMMARY: The Assistant Director of Athletic Communications assists in the planning, implementation, and promotion of Eureka College Athletics through strategic communications, media relations, digital content creation, social media, statistics, and game day operations. The position serves as the primary athletic communications contact for assigned sports while supporting department-wide branding, storytelling, and event management initiatives in accordance with Eureka College, NCAA, and conference policies.
Essential Functions:
  • Serve as the primary sports information contact for assigned athletic programs.
  • Write and publish game previews, recaps, feature stories, student-athlete and coach profiles, and other website content for assigned sports.
  • Create graphics, videos, and other digital content for use on the athletics website and social media platforms.
  • Assist in maintaining the Red Devils' social media accounts, including but not limited to Facebook, X (Twitter), Instagram, and YouTube.
  • Coordinate media coverage and distribute news releases for assigned sports and special events.
  • Update and maintain assigned team pages on the athletics website, including schedules, rosters, bios, statistics, and records.
  • Provide statistical support for assigned sports, including live statistics, conference reporting, NCAA reporting, and postgame statistical dissemination.
  • Assist with game day operations, including event setup, breakdown, game management, and coordination of game personnel.
  • Hire, train, schedule, and supervise student workers assigned to sports information and game day operations.
  • Operate or oversee live streaming, scoreboard operations, public address, music, and statistical software during assigned contests.
  • Assist with coordinating team, individual, action, and special event photography, including annual media days.
  • Assist with content displayed on athletics monitors throughout the Reagan Athletic Building.
  • Assist in preparing conference, regional, and national award nominations for student-athletes and coaches.
  • Support the Director of Sports Information and Game Day Operations with departmental communications initiatives and special projects.
ADDITIONAL DUTIES AND RESPONSIBILITIES:
  • Participate in ongoing professional development opportunities through national and regional athletics communications organizations.
  • Assist with maintaining the athletics photo and video library.
  • Support departmental branding initiatives and ensure adherence to Eureka College brand standards.
  • Assist with planning and promoting annual athletics events, including the Hall of Fame and Golden Tornado Awards.
  • Assist the Office of Marketing and Strategic Communications with athletics-related communications as needed.
  • Perform other duties as assigned by the Director of Sports Information and Game Day Operations.
SUPERVISORY REQUIREMENTS: Supervision of Game Day and Sports Information Student workers.
EDUCATION:
Essential: Bachelor's degree in Journalism, Communications, Public Relations, Sports Management, or a related field.
Desirable: Master's degree or progress toward a graduate degree.
EXPERIENCE:
Essential: One to three years of experience in collegiate athletic communications, sports information, or a related field. Graduate assistantship, internship, or relevant student employment in collegiate athletic communications or sports information may be considered toward the experience requirement.
LICENSES/CERTIFICATIONS:
None required
KNOWLEDGE, SKILLS, ABILITIES:
  • Knowledge of Microsoft Office applications.
  • Knowledge of Adobe Creative Suite, including Photoshop and InDesign; experience with Premiere Pro and After Effects is preferred.
  • Knowledge of Stat Crew, PrestoSports, Genius Sports, NCAA LiveStats, or comparable statistical software.
  • Knowledge of athletics communications principles, media relations, and journalistic writing.
  • Ability to communicate effectively in writing and verbally.
  • Strong organizational skills with the ability to prioritize multiple projects in a fast-paced environment.
  • Ability to exercise sound judgment and work independently while contributing to a collaborative team.
  • Ability to work effectively with coaches, student-athletes, officials, media representatives, and campus constituents.
  • Ability to learn and execute live statistical software and game operations procedures.
  • Understanding of NCAA rules and conference policies related to statistics and athletics communications.
  • Demonstrated creativity in digital content creation and social media storytelling.
  • Ability to adapt to changing priorities and work flexible hours, including evenings, weekends, and holidays as required.
WORKING CONDITIONS:
While performing the duties of this position, the employee is regularly required to stand, walk, sit, use hands to operate equipment, reach with hands and arms, and communicate effectively. The employee may occasionally lift and/or move up to 25 pounds. The position requires the ability to work indoors and outdoors in varying weather conditions during athletic events. Noise levels range from quiet office settings to loud athletic venues.
WORK SCHEDULE:
Work schedule varies as this is an athletics position needing to cover contests and other athletic obligations which may require evening, weekend, and Holiday commitments. This is a part-time, stipend position.
TARGET SALARY RANGE: $25,000 – 28,000 annually

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