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Conference Assistant Jobs in Ontario (NOW HIRING)

Sagard

Executive Assistant

Toronto, ON · Hybrid

Based in Toronto, the Executive Assistant is a foundational member of the team. This role supports ... Organize conference attendance for executive(s), including registration, travel, materials, and ...

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Conference Assistant information

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$6

$17

$25

How much do conference assistant jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for conference assistant in Ontario is $17.75, according to ZipRecruiter salary data. Most workers in this role earn between $12.98 and $23.08 per hour, depending on experience, location, and employer.

What are Conference Assistants?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What Does a Conference Assistant Do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by Conference Assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a Conference Assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in Ontario? The most popular types of Conference jobs in Ontario are:
What cities in Ontario are hiring for Conference Assistant jobs? Cities in Ontario with the most Conference Assistant job openings:
Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Ontario as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $36,917 per year, or $17.7 per hour.

Director of Events and Conference Services

Franchise Location

Niagara Falls, ON • On-site

Full-time

Medical, Dental, Life

This job post has expired today. Applications are no longer accepted.

Job description

Additional Information: This hotel is owned and operated by an independent franchisee, Canadian Niagara Hotels, Inc. The franchisee is a separate company and a separate employer from Marriott International, Inc. The franchisee solely controls all aspects of the hotel's employment policies and practices, including hiring, firing, discipline, staffing, compensation, benefits, and all other terms and conditions of employment. If you accept a position at this hotel, you will be employed by a franchisee and not by Marriott International, Inc.

Located on the brink of one of the world's greatest natural wonders, Marriott on the Falls Hotel and Marriott Fallsview Hotel and Spa offer exceptional guest experiences supported by strong meeting and event operations. Across both properties, we deliver a high-volume, dynamic events environment with a commitment to excellence, innovation, and guest satisfaction.
We are seeking a Director of Events & Conference Services to lead our Conference Services and Catering function. This role is responsible for driving revenue performance, operational excellence, and delivering a seamless, high-quality experience for all group and event clients.
Responsibilities and Essential Job Functions Include (but are not limited to):
Provide strategic leadership and oversight of the Conference Services and Catering teams, including Managers, Coordinators, and Group Housing.
Lead the department to book, sell, plan, and execute all events while ensuring the highest level of guest satisfaction.
Direct the planning and execution of complex, high-profile group business across both properties.
Assist in the development and execution of the annual hotel business plan and departmental budget.
Collaborate closely with Sales and actively participate in site inspections to support conversion and client experience.
Maintain strong working relationships with the Director of Food & Beverage, Executive Chef, and Director of Banquets.
Ensure clear and consistent communication across all departments to support successful event execution.
Develop and manage catering menu pricing and banquet room minimums using current competitive market data.
Maintain and update CI menu pricing, including all custom write-ins.
Maximize meeting space utilization to drive incremental revenue opportunities.
Oversee Banquet Event Order (BEO) and Resume processes to ensure operational clarity and precision.
Ensure BEOs are distributed a minimum of 7 days prior to events (target 90% compliance).
Maintain BEO revision/error rates below 5% of weekly distribution.
Ensure deposit compliance exceeds 95% on-time in accordance with contractual terms.
Ensure final invoices are issued within 72 hours post-event with no required Finance corrections.
Build and maintain strong client relationships, ensuring clear communication and successful event execution.
Maintain positive relationships with preferred vendors and wedding planners.
Administer departmental payroll, including Kronos time edits and scheduling accuracy.
Lead recruitment, hiring, training, and development of Conference Services and Catering associates.
Provide coaching, counseling, and performance evaluations to drive a high-performance culture.
Ensure seamless execution and flow of all in-house group events.
Implement and maintain departmental systems, procedures, and controls.
Ensure compliance with Marriott service standards, health and safety regulations, and company policies.
Perform other duties as assigned.
Qualifications:
Minimum 5 years progressive hotel experience, with at least 3 years in Convention Services within a high-volume environment.
Large convention hotel experience preferred.
Post-secondary education in Hospitality Management or related field preferred.
Proven leadership ability with experience developing and motivating teams.
Strong business acumen with budgeting, forecasting, and revenue management experience.
In-depth knowledge of Food & Beverage operations, banquet service, and event execution.
Working knowledge of health regulations, liquor laws, and operational compliance.
Strong selling, negotiation, and presentation skills.
Excellent organizational, time management, and multi-tasking abilities.
Strong communication skills, both verbal and written.
Ability to make sound decisions in a fast-paced environment.
Advanced customer service orientation with strong attention to detail.
Proficiency in Delphi and hotel systems required.
Certified Meeting Planner (CMP) designation considered an asset.
Ability to work flexible hours including evenings, weekends, and holidays.
Physical ability to stand for extended periods and lift up to 40 lbs.
Experience in a unionized environment considered an asset.
We are an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Accommodations are available upon request for candidates participating in all aspects of the selection process.

Benefits We Offer Our Associates: Comprehensive Health & Medical Coverage: Includes: Prescription Drugs, Dental Coverage, Life and AD&D, Paramedical and Extended Health Care, Out of Country Emergency Travel Insurance AND Assistance, among other benefits. Career Growth & Development:Opportunities for professional growth and development through cross training in various roles across multiple business properties. Associate Hotel and Dining Discounts: Enjoy Friends & Family hotel rooms and dining discounts at world renowned hotels, available only at properties operating under a brand name. Ontario Attractions Reciprocal Program: Enjoy access to exclusive free or discounted admissions to other member locations across Ontario. Convenient Parking - Complimentary or reduced-rate parking, based on the specific location.

Annual Compensation: $70,000 - $80,000 plus bonus

This company is an equal opportunity employer.

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Employment Type: FULL_TIME

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