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Conference Assistant Jobs in Waterloo, ON (NOW HIRING)

Sterling Law Professional Corporation

Be Seen First

Law Clerk

Milton, ON · On-site

CA$50K - CA$70K/yr

You will assist by providing administrative and substantive support including: - Project management tasks as assigned - Review confirm calendars, book meetings and arrange conference rooms - Organise ...

Uwaterloo IISE

First Year Coordinator

Waterloo, ON · On-site

UWaterloo IISE recently hosted Waterloo IIE 2016, the 36th Canadian Annual Student Conference, and ... Represent first year Management Engineering class Assist in the execution of all UWaterloo IISE ...

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Conference Assistant information

See Waterloo, ON salary details

$6

$16

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How much do conference assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for conference assistant in Waterloo, ON is $16.55, according to ZipRecruiter salary data. Most workers in this role earn between $12.10 and $21.52 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What cities near Waterloo, ON are hiring for Conference Assistant jobs?

Cities near Waterloo, ON with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Waterloo, ON as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 30% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $34,420 per year, or $16.5 per hour.

Maintenance Technician- Delta Guelph Conference Centre,Guelph,ON

Delta Guelph Conference Centre, Guelph, ON

Guelph, ON • On-site

CA$20 - CA$22/hr

Full-time

Re-posted 20 days ago

Job description

Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Maintenance Technician I for the Delta Guelph Conference Centre, Guelph, ON

POSITION SUMMARY:

This position is to maintain, repair and clean areas/equipment and to assist other trade mechanics in their duties to ensure a safe, and well-maintained Hotel.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

· Perform daily maintenance tasks as assigned.

· Work with all trade contractors as required to help with repairs and maintenance.

· Change filters on all supply air fans and fan coil units requiring the ability to grasp hand tools and adjust and maintain equipment.

· Clean and maintain all mechanical spaces, paint as necessary.

· Must have the ability to perform duties in confined spaces and awkward positions.

· Clean ceiling diffusers, return air registers and exhausts. Must climb ladder or use a lift, occasionally working at heights above 20 feet.

· Perform regular preventive maintenance on hotel guest rooms and public areas.

· Provide emergency/unscheduled repairs of equipment as required.

· Perform mechanical skills including, but not limited to, troubleshooting and repair of hotel equipment.

· Read and interpret equipment manuals and work orders to perform required maintenance and service.

· Diagnose problems, replace or repair parts, test and adjust.

· Perform regular preventive maintenance on machines, equipment and facilities.

· Assist with summer grounds maintenance and landscaping.

· Perform a variety of plumbing maintenance and carpentry functions.

· Use a variety of hand and power tools, electric meters and material handling equipment in performing duties.

· Comply with safety regulations and maintain clean and orderly work areas.

· Clean and wash RTU and refrigeration condenser coils.

· Due to the nature of the business the individual may be required to do other duties and special. Projects as assigned by the supervisor, e.g. errands to pick up parts.


OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED SKILLS / ABILITIES:

· Basic knowledge of skilled trade activities in plumbing, carpentry, electrical and mechanical, HVAC and painting.

· Basic mechanical aptitude for operation and repair of hotel equipment.

· Skill in the use of a variety of trade tools (including both hand and power tools).

· Basic English language communication and mathematical skills to communicate with coworkers, fully comprehend job assignments and perform accurate, simple arithmetic functions.

· Ability to work without supervision as well as in a team setting.

· Ability to listen effectively and to speak English clearly to communicate with guests and team members.

· Must have coordinating skills as pertains to determining time, place and sequence of operations or action.