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Conference Assistant Jobs in Waterloo, ON (NOW HIRING)

University of Guelph

Residence Desk Porter

Guelph, ON · On-site

CA$29.23/hr

Summer Conference/Desk Duties: * As above * Registration duties for summer accommodation guests ... Audit buildings as requested by SHS. * Assist with appliance moving when required. * Operation of ...

New

Canadian Solar

Investor Relations

Kitchener, ON · On-site +1

... review. * Assist with the preparation, editing, formatting, and quality review of earnings ... conference calls, webcast coordination, and virtual meeting support. * Serve as the primary ...

JLL

Facilities Coordinator

Kitchener, ON

... with minimal disruption. * Assist in the procurement of vendors and services as required ... Provide coordination and support events, meeting and conference facilities as required. * Other ...

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Conference Assistant information

See Waterloo, ON salary details

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How much do conference assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for conference assistant in Waterloo, ON is $16.55, according to ZipRecruiter salary data. Most workers in this role earn between $12.10 and $21.52 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What cities near Waterloo, ON are hiring for Conference Assistant jobs?

Cities near Waterloo, ON with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Waterloo, ON as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 30% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $34,420 per year, or $16.5 per hour.

Residence Desk Porter

University of Guelph

Guelph, ON • On-site

CA$29.23/hr

Full-time

Posted 2 days ago

New

Job description

Department: Facilities and Desk Services 
Position covered by the Collective Agreement with the Canadian Union of Public Employees (CUPE), Local 1334

Initial Shift Assignment: Night - Midnight, Evening and Non-Traditional work week (Days off not Saturday or Sunday)  
Number of Positions: 1 

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com) 

General Purpose

Under the direct supervision of the Desk Services - Area Manager, the Residence Porter provides personal service to residence students or university visitors at the residence desk.  Porters provide daily residence facilities materials handling/movement function throughout the year. The Desk Operation is 24 hours, 7 days a week, and the Residence Porters' shifts and 40-hour weekly schedule is based the operational needs. Most Residence Porter Schedules are non-traditional hours, working weekends, afternoon or midnight shifts.

Duties and Responsibilities

Desk:

  • Information dissemination - provide information about Student Housing Services (SHS), the residence facilities, services available.
  • Referral Agent - direct clients to appropriate resources on campus to respond to their needs/problems/situation.
  • Work Orders Entry.
  • Dispatch Residence Life Staff to respond to situations.
  • Monitor status of exterior door alarms and secure buildings as required.
  • Ensure safety of the residence students and buildings - conduct rounds, check building security, report vandalism, etc.
  • Provide services at desks - student residence check-in/check-out; transfers, key sign out, equipment sign-out, etc.
  • Materials Handling - reset and room inventory, move furniture and equipment within the residence system.

Summer Conference/Desk Duties:

  • As above
  • Registration duties for summer accommodation guests - reservations, room assignment, and payment collection.
  • Anticipate needs of in-house clients and respond to concerns following established processes.
  • Reset furniture and ensure residences are ready for occupancy.
  • Move equipment and materials.
  • Liaise with other University service providers.
  • Operation of University vehicles required.

Facilities Materials handling:

  • Move equipment and materials.
  • Regular on campus mail runs.
  • Reset furniture and ensure residences are ready for occupancy.
  • Receive all materials and furnishings and disperse appropriately.
  • Audit buildings as requested by SHS.
  • Assist with appliance moving when required.
  • Operation of University vehicles required.

Other duties as assigned.

Requirements

  • Full G Ontario Driver's License.
  • Completion of grade 12 or equivalent.
  • One year experience in a campus setting required.
  • Customer service and front-line experience.
  • Computer proficiency.
  • Ability to lift and carry furniture, and stand for periods of time.
  • Availability to work non-traditional shifts such as late evenings and weekends.

Employee Type: Regular 
Position Number: 10013008     
Classification: CUPE Band 2   

0-3 Month Rate: $27.78 per hour
Job Rate: $29.23 per hour
Vacancy: Consequential
Work Location: Main Campus

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 09/02/2026 
Close Date: 09/09/2026 

Apply