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Conference Assistant Jobs in Ontario (NOW HIRING)

FIREFLY

Administrative Assistant (Casual)

Red Lake, ON

$26.16 - $29.26/hr

Offer reception support, including scheduling appointments, coordinating conference calls ... * Assist with agency events, including purchasing supplies and managing receipts and gift cards.

FIREFLY

Administrative Assistant (Casual)

Red Lake, ON · On-site

CA$26.16/hr

Offer reception support, including scheduling appointments, coordinating conference calls ... * Assist with agency events, including purchasing supplies and managing receipts and gift cards.

FIREFLY

Administrative Assistant (Casual)

Dryden, ON

$26.16 - $29.26/hr

Offer reception support, including scheduling appointments, coordinating conference calls ... * Assist with agency events, including purchasing supplies and managing receipts and gift cards.

Goodmans LLP

Legal Assistant, Support

Toronto, ON · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Arrange for conference calls including contacting participants and providing call details ... Provide back-up assistance to Legal Assistants during absences as needed * Other duties as assigned ...

Norton Rose Fulbright

Legal Assistant

Ottawa, ON · Hybrid

CA$48K - CA$59K/yr

... Assistant to work with our Business Group in the Ottawa Office. This position will appeal to ... Manage and coordinate client meetings, conference calls, etc. * Provide general administrative ...

Aramark

Catering Services Supervisor

Ottawa, ON

CA$20/hr

... events and conference groups on campus. What We Offer * Health benefits (full-time employees ... In conjunction with the Assistant Manager, train staff on job duties and Aramark catering standards

BIRCH FAMILY SERVICES INC

$21.98 - $24.78/hr

This includes collecting and synthesizing all reports into the CFA or case conference minutes. The Assistant Clinician in conjunction with the IDT reviews the CFA/ life plan, develops a staff action ...

Blgllp

Practice Assistant

Ottawa, ON · On-site

CA$55K - CA$70K/yr

The Practice Assistant will act as workflow coordinator for other support services including ... Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc. and ...

Goodmans LLP

Legal Assistant, Entertainment Law

Toronto, ON · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are currently seeking a Legal Assistant to join the Business Law section. The primary purpose of ... Arranging conference calls, including coordinating with participants and distributing call details

OSL Retail Services Inc

Executive Assistant

Mississauga, ON

CA$80K - CA$105K/yr

  • Medical

  • Dental

  • Vision

The Executive Assistant will provide senior level executive administrative support to the CEO ... Prioritize incoming phone calls, meeting requests, conference calls, and communications. * Research ...

OSL Retail Services Inc

Executive Assistant

Mississauga, ON

CA$80K - CA$105K/yr

  • Medical

  • Dental

  • Vision

Overview The Executive Assistant will provide senior level executive administrative support to the ... Prioritize incoming phone calls, meeting requests, conference calls, and communications. * Research ...

Ipsen

Senior Administrative Assistant

Mississauga, ON

CA$57K - CA$82K/yr

Title: Senior Administrative Assistant Company: Ipsen Biopharmaceuticals Canada Inc. About Ipsen ... conference calls, audio/visual equipment and support and catering), actively soliciting input for ...

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All JobsConference JobsConference Assistant JobsConference Assistant Jobs in Ontario

Conference Assistant information

See Ontario salary details

$6

$17

$25

How much do conference assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for conference assistant in Ontario is $17.75, according to ZipRecruiter salary data. Most workers in this role earn between $12.98 and $23.08 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Ontario?

The most popular types of Conference jobs in Ontario are:

What cities in Ontario are hiring for Conference Assistant jobs?

Cities in Ontario with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $36,917 per year, or $17.7 per hour.

Administrative Assistant (Casual)

FIREFLY

Red Lake, ON

$26.16 - $29.26/hr

Full-time

Re-posted 22 days ago

Job description

Are you highly organized and enjoy supporting teams to do their best work? Looking for some casual work?


FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Red Lake location. This role is essential in keeping programs running smoothly and ensuring clients and staff receive timely, responsive support.


About FIREFLY

FIREFLY is a multi-service, non-profit organization committed to strengthening the health and well-being of children, youth, and families. We provide community-based, mental health, and developmental services across Northwestern Ontario in partnership with families, schools, child care centres, and community organizations.


About the Role

As an Administrative Assistant, you will play a key role in supporting daily operations across assigned programs. You will ensure effective communication, coordinate administrative processes, and help maintain a welcoming and organized environment for clients, families, and staff. Reporting to the Executive Assistant, you will:

  • Provide clerical and administrative support to Clinical Managers and frontline staff.
  • Offer reception support, including scheduling appointments, coordinating conference calls, maintaining calendars, and managing incoming calls.
  • Screen and redirect calls appropriately, including responding to urgent or crisis-related inquiries.
  • Attend unit meetings and prepare accurate meeting minutes.
  • Sort and distribute incoming and outgoing mail and maintain office supply inventory.
  • Support office equipment maintenance (copiers, fax machines, postage meter, etc.) including troubleshooting as needed.
  • Assist with agency events, including purchasing supplies and managing receipts and gift cards.
  • Provide flexible coverage for reception and office functions as needed.
  • Attend meetings and training as required.

This is a casual position. Flexibility is required to support program and office needs.

What We're Looking For

Education & Experience

  • College diploma in Business or related field, or an equivalent combination of education and experience.
  • 3-5 years of experience working in a fast-paced office environment.
  • Working knowledge of common office software and systems


Skills & Competencies

  • Strong organization and time management skills
  • Ability to work independently and manage competing priorities
  • Excellent verbal and written communication skills
  • Strong attention to detail and accuracy
  • Ability to maintain confidentiality and exercise sound judgement
  • Problem-solving skills, including the ability to manage conflict and support solutions
  • A collaborative team approach and commitment to FIREFLY's values


Conditions of Employment:

  • Clear Criminal Record Check
  • Ability to manage a reasonable workload with effective prioritization and follow-up
  • Commitment to teamwork while working independently
  • Commitment to delivering high-quality work
  • Ability to support a respectful and safe workplace
  • Commitment to promoting and following FIREFLY's health and safety practice


Why Join FIREFLY?

At FIREFLY, we believe in supporting our staff so they can support our communities. We offer a welcoming, team-focused environment and opportunities for professional growth.


Interested in this position? We encourage you to apply. Applications will be accepted until the position is filled. Only those selected for an interview will be contacted.


FIREFLY does not use artificial intelligence to screen, assess, or select applicants.

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