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Conference Assistant Jobs (NOW HIRING)

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Boyne Resorts

Conference Manager

Big Sky, MT · On-site

The position will also assist the Director in assigning groups, updating Amadeus platform, and communication with the Conference Services (CS) team. In general, this position assists and supports the ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one year of experience as an Administrative Assistant * Familiarity with Connections and ...

YMCA of the Rockies

Conference Coordinator - SMR

Granby, CO · On-site

$20.57 - $22.23/hr

ESSENTIAL FUNCTIONS: * Assist group leaders with pre-conference planning, managing groups according to contract, and post-conference evaluation. * Collect and process conference related information ...

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Conference Assistant information

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How much do conference assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for conference assistant in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

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Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,378 per year, or $18.9 per hour.

Assistant Director of Conference Services (AS6481)

Stetson University

Deland, FL

Full-time

Posted 8 days ago

Stetson University rating

8.5

Company rating: 8.5 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

82nd of 621 rated colleges and universities

Job description

Job Description The Assistant Director of Conference Services is responsible for the detailed planning and execution of third-party venue rentals, overnight summer programs, and visiting rowing programs on the DeLand campus. Working in partnership with the Director, this role takes ownership of day-to-day planning, logistics, and event execution, ensuring programs are delivered successfully and in alignment with client expectations and institutional standards. Start Date: October 1, 2026 Essential Job Functions and Responsibilities: Provide event management and professional support on third-party venue rentals, overnight summer programs, and visiting rowing programs.

Coordinate program needs and prepare event plans to communicate with campus departments such as catering, public safety, event support services, IT support, grounds, maintenance, and custodial services. Lead ongoing client communication including planning meetings and serve as the primary on-site contact. Supervise the Graduate Assistant and 20+ student conference assistants, including hiring support, training, scheduling, and day-to-day staff oversight.

Manage day-to-day operations for summer conferences. Secure space reservations for assigned programs and assist in managing the summer campus event calendar Lead weekly operations meetings during the summer season to coordinate with campus partners to align scheduling, logistics, and resource planning. Troubleshoot issues in real time and adjust plans as needed.

Ensure consistent, high-quality service across all programs. Seek guidance on complex logistics, resource challenges, or client concerns. Maintain university housing keys during summer and document registrations and housing assignments in accordance with university policy.

Support post-event reconciliation and reporting. Support University Events during designated peak periods or high-impact programs. Contribute to departmental operations as needed, while maintaining focus on conference services priorities.

Standard business hours with flexibility required for evening and weekend hours during peak event and summer seasons. Flexible scheduling is available during non-peak periods. Required Knowledge, Skills, and Abilities: Experience in conference services, event management, hospitality, or hotel conference management.

Detail-oriented with strong deadline-management skills and the ability to think creatively and work on multiple projects simultaneously. Strong communication and client relationship skills. Excellent oral, written, and interpersonal communication.

Support the University's Mission and Values in their role. Required Qualifications: Bachelor's degree in Event Management or related field. A minimum of 2-3 years of experience in events management or related field.

Must possess current driver license and an insurable driving record through the University's insurance provider. Ideal Candidate Qualifications: 2-3 years of experience with summer camps and/or conferences. Experience in conference services, event management, hospitality, or hotel conference management.

Work Environment: Routinely work outside the normal scheduled hours of operation for university offices. Requires some work in an office environment and frequent movement between campus buildings. Work authorization sponsorship may be available for this position.

However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S

immigration regulations and institutional policies.

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