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Clerical Assistant Jobs (NOW HIRING)

LoanMart

Clerical Assistant

Van Nuys, CA · On-site

$18 - $21/hr

ABOUT THE POSITION: We're looking for a detail-oriented Clerical Assistant to support several key departments, including Title, Document Control, Quality Control, and Insurance. This role involves a ...

State of Pennsylvania

Clerical Assistant 3

Harrisburg, PA · On-site

$40K - $60K/yr

As a Clerical Assistant 3, you will perform the following duties: * Lead Work Duties: Assign work, review employee work, track errors, and support training for Clerical Assistant 2 staff * Claim ...

Loanmart

Clerical Assistant

Los Angeles, CA

$17.75 - $23.25/hr

ABOUT THE POSITION: We're looking for a detail-oriented Clerical Assistant to support several key departments, including Title, Document Control, Quality Control, and Insurance. This role involves a ...

ATD Technology LLC

Clerical Assistant

Bronx, NY · On-site

$24 - $26/hr

Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other ...

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How much do clerical assistant jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for clerical assistant in the United States is $19.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.39 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Clerical Assistant, and why are they important?

To thrive as a Clerical Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and common office equipment is typically required. Excellent verbal and written communication, time management, and a proactive attitude are important soft skills. These skills ensure accurate record-keeping, efficient workflow, and effective support for colleagues and supervisors.

What Is a Clerical Assistant?

A clerical assistant performs a variety of administrative tasks for an office. In this career, your job duties can vary significantly based on the industry. However, typical responsibilities include answering telephone calls from potential customers, handling all aspects of the office mail, and entering data into the company’s computer systems. The qualifications needed for a career as a clerical assistant include a high school diploma or GED certificate. You also need strong organizational, communication, and customer service skills. This is often an entry-level position, but administrative experience is beneficial.

What are clerical assistants?

Clerical assistants are administrative professionals who provide support in office environments by performing tasks such as filing documents, answering phones, scheduling appointments, data entry, and handling correspondence. Their work helps ensure that daily operations run smoothly and efficiently. Clerical assistants may work in a variety of industries, including healthcare, education, government, or private businesses, and often report to office managers or administrative supervisors.

What is the difference between Clerical Assistant vs Office Clerk?

AspectClerical AssistantOffice Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with office equipment
Work EnvironmentAdministrative offices, schools, healthcare facilitiesCorporate offices, government agencies, retail settings
Employer & Industry UsageEducational, healthcare, nonprofit sectorsBusiness, government, retail sectors
Common Search & ComparisonOften compared for administrative support rolesSimilar roles involving clerical tasks

The main difference between a Clerical Assistant and an Office Clerk lies in their typical work environments and specific responsibilities. Clerical Assistants often support administrative functions in educational or healthcare settings, while Office Clerks are more common in corporate or government offices. Both roles require similar credentials and focus on clerical tasks, but their industry usage and daily duties can vary.

What are some common challenges Clerical Assistants face in managing multiple tasks, and how can they effectively prioritize their workload?

Clerical Assistants often juggle various responsibilities such as data entry, scheduling, filing, and responding to correspondence. One common challenge is managing competing deadlines and interruptions. To stay organized, it's helpful to use digital calendars or task management tools, set aside specific times for routine tasks, and communicate proactively with supervisors about urgent priorities. Developing strong time management and organizational skills can make it easier to adapt to shifting demands and ensure all assignments are completed accurately and on time.
More about Clerical Assistant jobs
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Clerical Assistant jobs near you
Clerical Assistant

Clerical Assistant

Edison Fire Extinguisher Co. Inc.

Los Angeles, CA • On-site

$18.25 - $24/hr

Full-time

Posted 18 hours ago

Job description

Description:

We are seeking a highly organized and detail-oriented Clerical Assistant / Office Clerk to support the administrative and accounting functions of our office. This role will focus on invoice entry and distribution, account tracking, and project reporting, along with other general office duties. The ideal candidate is dependable, proactive, and able to manage multiple priorities in a fast-paced environment.

Requirements:

Key Responsibilities:Invoice & Billing Duties:

  • Enter invoices accurately into QuickBooks (or designated accounting software).
  • Generate and email or mail invoices to customers in a timely manner.
  • upload digital and physical records of all reports
  • Follow up on outstanding invoices as needed.

Account & Project Tracking:

  • Cross-check accounts to ensure all services rendered are billed and completed.
  • Track open work orders or jobs to verify that all required tasks have been performed.
  • Confirm that technicians or field workers have submitted required documentation.
  • Communicate with the field team to resolve discrepancies in job completion or reporting.

Reporting & Documentation:

  • Ensure all service reports, inspection forms, and relevant documents are uploaded to the correct system or file location.
  • Maintain organized electronic filing systems for easy retrieval of job-related reports and customer files.
  • Assist in preparing summary reports for management on work completed, outstanding issues, or billing status.

Clerical & Administrative Support:

  • Answer phones, respond to customer inquiries, and route calls/messages appropriately.
  • Communicate with scheduling team on follow-ups for field service staff.
  • Perform data entry, scanning, photocopying, filing, and document preparation
  • Provide administrative support to management and other departments as needed.