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Clerical Coordinator Jobs (NOW HIRING)

Houston Methodist

At Houston Methodist, the Clerical Coordinator position is responsible for providing administrative support to the department while executing daily operations efficiently and accurately and ...

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Southcoast Health

Clerical Coordinator

New Bedford, MA

$17.68 - $25.46/hr

We are searching for a talented Clerical Coordinator Hours: 24hrs Shift: Day shift, 9:00am - 3:00pm with weekend and holiday rotation Location: St. Luke's Hospital - New Bedford, MA A career at ...

St. Joseph's/Candler

Clerical Coordinator

Savannah, GA

$16.09/hr

Clerical Coordinator maintains an open line of communication with the providers and office manager. Assist practice manager with various duties and responsibilities as assigned.This position requires ...

St. Joseph's/Candler

Clerical Coordinator

Savannah, GA

$16.09/hr

Clerical Coordinator maintains an open line of communication with the providers and office manager. Assist practice manager with various duties and responsibilities as assigned.This position requires ...

St. Joseph's/Candler

Clerical Coordinator

Savannah, GA · On-site

$16.09/hr

Clerical Coordinator maintains an open line of communication with the providers and office manager. Assist practice manager with various duties and responsibilities as assigned.This position requires ...

Southcoast Health

Clerical Coordinator

New Bedford, MA · On-site

We are searching for a talented Clerical Coordinator Hours: 24hrs Shift: Day shift, 9:00am - 3:00pm with weekend and holiday rotation Location: St. Luke's Hospital - New Bedford, MA A career at ...

Southcoast Health

Clerical Coordinator

Fall River, MA

$17.68 - $25.46/hr

We are searching for a talented Clerical Coordinator Hours: 32hrs Shift: Evening shift, 3:00pm - 11:30pm with weekend and holiday rotation Location: Charlton Memorial Hospital - Fall River, MA A ...

Southcoast Health

Clerical Coordinator

Fall River, MA · On-site

$17.68 - $25.46/hr

We are searching for a talented Clerical Coordinator Hours: 32hrs Shift: Evening shift, 3:00pm - 11:30pm with weekend and holiday rotation Location: Charlton Memorial Hospital - Fall River, MA A ...

Southcoast Health

Clerical Coordinator

Fall River, MA · On-site

$17.68 - $25.46/hr

We are searching for a talented Clerical Coordinator Hours: 32hrs Shift: Night shift, 11:00pm - 7:00am with weekend and holiday rotation Location: Charlton Memorial Hospital - Fall River, MA A career ...

Southcoast Health

Clerical Coordinator

Fall River, MA · On-site

We are searching for a talented Clerical Coordinator Hours: 32hrs Shift: Evening shift, 3:00pm - 11:30pm with weekend and holiday rotation Location: Charlton Memorial Hospital - Fall River, MA A ...

St. Joseph's/Candler

Clerical Coordinator

Savannah, GA · On-site

$16.09/hr

Clerical Coordinator maintains an open line of communication with the providers and office manager. Assist practice manager with various duties and responsibilities as assigned.This position requires ...

St. Joseph's/Candler

Clerical Coordinator

Savannah, GA

$16.09/hr

Clerical Coordinator maintains an open line of communication with the providers and office manager. Assist practice manager with various duties and responsibilities as assigned.This position requires ...

Southcoast Health

Clerical Coordinator

Fall River, MA

$17.68 - $25.46/hr

We are searching for a talented Clerical Coordinator Hours: 32hrs Shift: Night shift, 11:00pm - 7:00am with weekend and holiday rotation Location: Charlton Memorial Hospital - Fall River, MA A career ...

St. Joseph's/Candler

Clerical Coordinator

Savannah, GA

$16.09/hr

Clerical Coordinator maintains an open line of communication with the providers and office manager. Assist practice manager with various duties and responsibilities as assigned.This position requires ...

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How much do clerical coordinator jobs pay per hour?

As of Aug 1, 2026, the average hourly pay for clerical coordinator in the United States is $20.61, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $24.04 per hour, depending on experience, location, and employer.

How much does a clerical assistant make in the US?

The average salary for a clerical assistant in the US is around $30,000 to $35,000 per year, depending on experience, location, and employer. Clerical coordinators typically earn similar or slightly higher wages, often between $35,000 and $45,000 annually, with additional benefits for those with specialized skills or certifications. Salaries can vary based on the work environment and required responsibilities.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, and can earn salaries exceeding $70,000 annually. Factors influencing pay include experience, certifications, location, and the complexity of the role, with some executive assistants earning over $80,000 in high-demand markets.

What are the key skills and qualifications needed to thrive as a Clerical Coordinator, and why are they important?

To thrive as a Clerical Coordinator, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Strong communication, multitasking ability, and problem-solving skills help set top candidates apart. These skills ensure efficient office operations, accurate record-keeping, and effective support for teams and management.

What are some common challenges faced by Clerical Coordinators, and how can they be managed effectively?

Clerical Coordinators often juggle multiple responsibilities, such as managing schedules, handling correspondence, and supporting various departments. One common challenge is prioritizing tasks in a fast-paced environment where urgent requests can arise unexpectedly. Effective time management, clear communication with team members, and the ability to adapt quickly to shifting priorities are essential to succeed in this role. Leveraging digital tools and maintaining organized records can also help streamline workflows and reduce stress.

What is the best example of a clerical job?

A clerical job typically involves tasks such as data entry, filing, answering phones, and managing correspondence in an office setting. These roles often require proficiency with office software like Microsoft Office and strong organizational skills.

What are Clerical Coordinators?

Clerical Coordinators are administrative professionals responsible for managing office tasks such as scheduling, filing, data entry, and communication within an organization. They often serve as the primary point of contact for internal and external inquiries, ensuring that office operations run smoothly. In addition to routine clerical duties, they may also coordinate meetings, prepare reports, and assist with special projects. Their organizational and communication skills are essential to support the daily functions of their department or team.

What is the difference between Clerical Coordinator vs Administrative Assistant?

AspectClerical CoordinatorAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, coordinating clerical tasks and workflowsOffice settings, providing administrative support
Employer & Industry UsageUsed across various industries for clerical coordinationCommonly used in corporate, healthcare, and educational sectors
Search & Comparison IntentOften compared for clerical and coordination dutiesCompared for general administrative support roles

The main difference is that Clerical Coordinators focus on organizing and managing clerical workflows, while Administrative Assistants provide broader administrative support. Both roles require similar credentials and are found in similar industries, but their specific responsibilities differ slightly.

Is a coordinator an admin job?

A clerical coordinator role is considered administrative, involving tasks such as managing schedules, organizing files, and supporting office operations. It requires strong organizational skills and proficiency with office software but typically does not include higher-level managerial responsibilities.
More about Clerical Coordinator jobs
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What states have the most Clerical Coordinator jobs? States with the most job openings for Clerical Coordinator jobs include:
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Clerical Coordinator jobs near you
Infographic showing various Clerical Coordinator job openings in the United States as of July 2026, with employment types broken down into 2% As Needed, 71% Full Time, 21% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,865 per year, or $20.6 per hour.

Clerical Coordinator

Houston Methodist Corporate

Houston, TX • On-site

Full-time

Posted 13 days ago

Houston Methodist rating

8.2

Company rating: 8.2 out of 10

Based on 298 frontline employees who took The Breakroom Quiz

53rd of 887 rated healthcare providers

Job description

At Houston Methodist, the Clerical Coordinator position is responsible for providing administrative support to the department while executing daily operations efficiently and accurately and performing duties of other office staff. In addition to providing oversight of department resources to align with budgetary goals and objectives, as appropriate, this position is responsible for coordinating projects and work as assigned, which may include scheduling and organizing meetings, coordinating department activities, preparing presentations, processing documents, e.g. medical records, etc., as needed. Additional duties for the Clerical Coordinator position may require considerable experience, skill and knowledge of organization's policies and practices, operating a personal computer and utilizing software applications for word processing, presentations and databases. The Clerical Coordinator position requires the ability to coordinate and complete projects with minimal supervision and must be capable of working independently or as part of a team.
FLSA STATUS
Non-exempt
QUALIFICATIONS
EDUCATION
  • High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

EXPERIENCE
  • Four years of secretarial, clerical support or related experience, including one-year healthcare related experience

SKILLS AND ABILITIES
  • Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
  • Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
  • Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
  • Conducts self in a professional manner at all times
  • Strong analytical skills
  • Demonstrates a learning attitude toward solving problems, using good reasoning and judgment in a high stress environment
  • Well-developed skills using independent judgment
  • Demonstrates a positive demeanor, good verbal and written communication skills, and strong multi-tasking abilities
  • Ability to work with peers in a team situation
  • Professional handling of exposure to confidential/sensitive information
  • Ability to collaborate with management, medical staff, and employees at all levels within the organization
  • Ability to work under pressure and balance many competing priorities
  • Proficient with word processing, spreadsheet, and presentation software
  • Knowledge of current software(s) and computer systems relevant to facility management work orders systems required.
  • Comprehensive knowledge of physician referral protocol and hospital policies and procedures

ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
  • Serves as preceptor, mentor, and resource to less experienced staff. Coordinates training to department personnel on required processes for various department tasks, e.g. ordering supplies, scheduling, patient paperwork, etc. Collaborates with department staff members to ensure the required resources are available for scheduled meetings and department activities. Coordinates office staff schedules, as appropriate, to provide daily staff coverage to promote/maintain smooth department operations.
  • Identifies, anticipates potential customer problems and resolves patient and visitor issues with highest level of customer service, professionalism and compassion. Promotes excellent teamwork and department communication. Provides an effective communication link between patient and medical staff, assisting patients when needed.
  • Role models’ healthy work relationships such as mitigation of conflict, leading problem-solving and resolution efforts. Recommends initiatives to improve department scores for employee engagement.

SERVICE ESSENTIAL FUNCTIONS
  • Coordinates and provides routine duties associated with department functions and services, e.g. reception, scheduling, supplies, responds to patient/customer requests or flow/office clerical resources, pre-authorizations etc. Maintains timelines for follow up and prioritization of department projects and tasks.
  • Compiles and composes a variety of correspondence, department reports and presentations using the appropriate office equipment and software for word processing, graphics and spreadsheets.
  • Independently completes requests from management for routine changes in department processes, e.g. wayfinding, physical signs and on-line systems. Organizes and maintains department files, manuals and records to assure ready access to information.
  • Establishes a safe and harmonious environment to provide the highest standard of service. Initiates improvement of department/practice for customer service and/or patient satisfaction and/or department key performance indicators.

QUALITY/SAFETY ESSENTIAL FUNCTIONS
  • Directs problem definition and resolution activities, following managerial review, as appropriate. May perform initial investigation and information for internal and external complaints to management. Follows up on action items to ensure completion of assignments, ensuring all deadlines are met.
  • Protects privacy rights and maintains confidentiality of patient information and computer security codes, as well as protects the integrity of privileged information.
  • Participates in department quality improvement processes. May assist management to assure Environment of Care rounds are performed. Contributes towards improving department/practice quality and safety scores.

FINANCE ESSENTIAL FUNCTIONS
  • Exhibits judicious use of department resources to maximize operational budget. Maintains and reconciles supply levels to ensure compliance with department budget operations while maintaining financial efficiency. Coordinates, uses sound judgement and fiscal responsibility, processing and resolution of requisitions, vouchers, purchase orders, and capital/project materials, as appropriate.
  • Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing team incidental overtime. Utilizes time efficiently and helps other team members.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS
  • Identifies innovative solutions for process improvement to make processes work better for patients, visitors, and department.
  • Seeks continuous professional development opportunities on topics such as guest relations, patients' rights, and medical issues. Completes and updates the My Development Plan on an on-going basis. Ensures own career discussions occur with appropriate management.

SUPPLEMENTAL REQUIREMENTS
    WORK ATTIRE
    • Uniform: No
    • Scrubs: No
    • Business professional: Yes
    • Other (department approved): Yes

    ON-CALL*
    *Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.
    • On Call* No

    TRAVEL**
    **Travel specifications may vary by department**
    • May require travel within the Houston Metropolitan area Yes
    • May require travel outside Houston Metropolitan area No
QUALIFICATIONS
EDUCATION
  • High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

EXPERIENCE
  • Four years of secretarial, clerical support or related experience, including one-year healthcare related experience

Company Profile:

Houston Methodist is one of the nation’s leading health systems and academic medical centers. The health system consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the Texas Medical Center, seven community hospitals and one long-term acute care hospital throughout the Greater Houston metropolitan area. Houston Methodist also includes a research institute; a comprehensive residency program; international patient services; freestanding comprehensive care clinics, emergency care and imaging centers; and outpatient facilities. Come lead with us!

Houston Methodist is an Equal Opportunity Employer.

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