Associate Project Manager Jobs in Hawaii (NOW HIRING)

Job Title: Project Manager (Exempt)

Department: Haseko Construction Management Group (“HCMG”) – Vertical Construction

Reports to: Vice President, Site Development

Budget Responsibility: Yes

Management: Yes

Direct Reports: 5–7

Team Size: 6–8

JOB SUMMARY:

The position is a project management role within Haseko Construction Management Group, Inc.(“HCMG”) vertical construction department reporting directly to the Vice President Site Development (“VP-SiteDev”) and works closely with Haseko Hawaii, Inc. (“HHI”) executives and other department managers, the project management team, design professionals, and other clients to achieve successful project completion in compliance with the contract documents. The PM works closely with general contractor’s (“GC’s”) and sub-contractor’s (“Sub”) executives, project managers, superintendents, estimators, forepersons, purchasers, design professionals, homeowner associations (“HOA’s”), and with government and utility agency representatives. This position is key to managing Quality Control (“QC”) on HCMG’s self-performed construction projects and Quality Assurance (“QA”) for others to ensure timely and successful completion of all construction projects.

General Responsibilities:

• Attend in-person and online meetings (Teams and Zoom) and contribute to discussions with planners, engineers, designers, and contractors for all projects.

• Review and approve materials, equipment, shop drawings, detailing, and means and methods submittals as proposed by GC’s and Subs.
• Review and facilitate Requests For Information (“RFI”) questions and answers between GC’s, Subs, and consultants.
• Assist with bidding, contracting, material and equipment procurement, and coordinating architectural and engineering support.
• Review work scopes, inclusions, exclusions, and qualifications in GC’s and Sub’s bids, work orders, or change order proposals, and request clarifications or negotiate terms as needed.
• Review and analyze change proposals for validity and reasonableness of pricing, and approve and execute change order and addenda documents while maintaining an accurate and up to date change proposal/change order log for each project.
• Review project specific requirements for permitting and prepare and submit applications and payments for processing and approval. Conduct periodic follow up communications and coordinate plan revisions with architects and engineers to promote timely approvals of all required permits.

• Receive and review communications regarding concerns and damages from residents and homeowner’s associations and manage resolution actions.

• Prepare or supervise the preparation of daily, weekly, and monthly Daily Diaries, QC/QA reports, construction progress reports, certification testing, Health, Safety, and Environmental (“HSE”) reports, and other reports as required to comply with all project requirements and regulations.

• Prepare or review master planning, development, and individual project schedules and ensure integration, coordination, and compliance with other HHI departments’ goals.
• Review and approve invoices within the Accounting Department’s monthly submission and approval deadlines.
• Execute and track Purchase Orders and Work Orders from ordering through delivery.
• Establish and maintain administrative systems to optimize project record keeping.
• Monitor and report daily project progress to the VP-SiteDev as requested.
• Identify and communicate project delays, issues, and challenges to the VP-SiteDev and coordinate efforts to minimize work stoppage or slowing and exercise actions needed to keep all projects on schedule to ensure timely completion.
• Assist the VP-SiteDev with future planning and coordination of projects with regards to scheduling, site logistics, material management, and coordination with other HHI departments.

Field-Oriented Responsibilities:

• Ensure timely delivery of the GC’s and Sub’s CPM and 4-Week Progress Schedules and review and comment to ensure compliance with project delivery goals.
• Schedule and coordinate maintenance, repair, or replacement work on features in undedicated neighborhoods or within HHI’s private property limits including but not limited to items such as street lights, trees, signs, irrigation, landscaping, and backflow preventers.
• Represent HCMG as its primary field liaison with all government and utility agency managers, engineers, planners, and inspectors including for work within private versus public right of ways to ensure proper direction of communications and actions.

• Conduct or supervise inspection, photography, and documentation of site-specific pre-construction conditions.

• Process and track field change directives in coordination with consultants, architects, and engineers and process contract change orders and addenda where applicable.

• Monitor and manage GC’s and Sub’s daily construction activities for compliance with all HSE permits and regulatory requirements and provide timely communication of all problems and issues requiring action, remediation, and follow-up to ensure timely resolution inclusive of documentation.

• Conduct additional field activities, assignments, and responsibilities as directed by VP-SiteDev.

Required Skills and Abilities:

• Excellent analytical and problem-solving skills.
• Excellent written and oral communication skills.
• Excellent organizational skills including attention to detail with logical coordination.
• Excellent electronic, digital, and computer-based technology and equipment.
• High level and long term experience with Microsoft Office programs, Bluebeam, Timberline, and other industry related or HHI proprietary software.

Education, Certification, and Experience Qualifications:

• Physically able to conduct daily field inspections on multiple construction projects under reasonable weather conditions via walking and/or driving, and carrying of equipment as needed.
• Prolonged periods of sitting at a desk, working on a computer, or using electronic or digital equipment.
• Must be able to lift or carry up to twenty-five (25) pounds at a time.
• Must be able to wear industry standard Personal Protective Equipment (“PPE”).

Compensation & Benefits:

• Medical, Dental, and Vision Coverage
• Cafeteria Plan: FSA, Life Insurance, Long Term Care, Aflac, and Pet Insurance
• 401(k) Retirement Plan
• Haseko Savings Plan
• 14 paid company holidays
• Vacation Time
• Sick Leave
• Flexible Work Schedule
• Professional Development Plan
• Company-issued laptop & phone
• Loan Assistance Programs

The above statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this classification. All personnel may be asked to perform duties outside of their normal responsibilities from time to time, as needed. The company reserves the right to add, change, eliminate or otherwise modify job duties and/or job descriptions at any time and to make reasonable accommodations so that qualified employees can perform the essential functions of the position.