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Assistant Visa Processing Jobs (NOW HIRING)

SubCom

Visa Specialist (5879)

Baltimore, MD · On-site

... regulatory process for cross-border projects. The role is crucial in helping customers achieve successful crewing, visa, and permitting outcomes in a timely manner. Responsibilities * Assist ...

SubCom

Visa Specialist (5879)

Baltimore, MD

... regulatory process for cross-border projects. The role is crucial in helping customers achieve successful crewing, visa, and permitting outcomes in a timely manner. Responsibilities * Assist ...

Visa

Senior Manager, Visa Consulting & Analytics

Ashburn, VA · Hybrid

$130.60K - $209.30K/yr

We apply deep expertise in the payments industry to provide solutions to assist clients with their ... process. This is a hybrid position.Expectationofdays intheoffice will be confirmed by your Hiring ...

Visa

Senior Manager, Visa Consulting & Analytics

Atlanta, GA · On-site

$130.60K - $209.30K/yr

We apply deep expertise in the payments industry to provide solutions to assist clients with their ... process. This is a hybrid position. Expectation of days in the office will be confirmed by your ...

All Star Healthcare Solutions

... assist with Bone marrow biopsy and lumbar puncture, specialty injectable, blood product ... loan repayment, visa processing fee (can take an H1b visa) All-Star Recruiting Benefits * Full ...

Visa

Senior Manager, Visa Consulting & Analytics

Atlanta, GA · Hybrid

$130.60K - $209.30K/yr

We apply deep expertise in the payments industry to provide solutions to assist clients with their ... process. This is a hybrid position.Expectationofdays intheoffice will be confirmed by your Hiring ...

Edens Care LLC

Staffing Coordinator

Mableton, GA · On-site

$16.75 - $21.50/hr

... and assist in candidate screening, interviews, and the hiring process Facilitate post-hiring procedures such as employee relocation, legal documentation, and visa processing Organize and execute ...

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Assistant Visa Processing information

What are the key skills and qualifications needed to thrive as an Assistant Visa Processing Officer, and why are they important?

To thrive as an Assistant Visa Processing Officer, you need strong attention to detail, knowledge of immigration regulations, and administrative skills, typically supported by a degree in a relevant field or prior administrative experience. Familiarity with visa management systems, document verification tools, and office software like Microsoft Office is essential. Excellent communication, organizational abilities, and discretion make someone stand out in this role. These skills ensure accurate processing, compliance with legal requirements, and positive interactions with applicants and stakeholders.

What are some common challenges faced by Assistant Visa Processing professionals, and how can they be effectively managed?

Assistant Visa Processing professionals often encounter challenges such as managing high application volumes, staying updated with changing immigration regulations, and handling sensitive applicant information. Effective time management, attention to detail, and strong organizational skills are crucial to meet deadlines and ensure accuracy. Regular training and clear communication with team members and applicants can help manage these challenges and maintain smooth workflow in the visa processing environment.

What are Assistant Visa Processing roles?

Assistant Visa Processing roles involve supporting the visa application and approval process. These professionals help review and organize documentation, communicate with applicants, and ensure all forms and requirements meet government standards. They often work under the supervision of visa officers or consular staff, maintaining accurate records and providing customer service to applicants. Their work is essential in making sure visa applications are processed efficiently and correctly.

What is the difference between Assistant Visa Processing vs Visa Officer?

AspectAssistant Visa ProcessingVisa Officer
Required CredentialsHigh school diploma or equivalent; some roles may require certification in visa processingBachelor's degree; often requires relevant experience and certifications
Work EnvironmentOffice setting, supporting visa application proceduresOffice or government agency, making final visa decisions
Employer & IndustryImmigration agencies, consulates, or visa service companiesGovernment immigration departments, embassies, or consulates
Common Search & ComparisonYesNo

Assistant Visa Processing roles focus on supporting visa application procedures, handling documentation, and assisting with processing tasks. Visa Officers make final decisions on visa approvals, requiring more experience and higher credentials. While both roles work within the visa and immigration industry, they differ in responsibilities and seniority.

More about Assistant Visa Processing jobs
What cities are hiring for Assistant Visa Processing jobs? Cities with the most Assistant Visa Processing job openings:
What are the most commonly searched types of Visa Processing jobs? The most popular types of Visa Processing jobs are:
What states have the most Assistant Visa Processing jobs? States with the most job openings for Assistant Visa Processing jobs include:
What job categories do people searching Assistant Visa Processing jobs look for? The top searched job categories for Assistant Visa Processing jobs are:
Assistant Visa Processing jobs near you
Infographic showing various Assistant Visa Processing job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 75% Full Time, and 24% Part Time. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Visa Specialist (5879)

SubCom

Baltimore, MD • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

SubCom rating

5.3

Company rating: 5.3 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

340th of 351 rated engineering

Job description

Are you looking for an opportunity with plenty of growth potential? Do you enjoy working in an exciting, fast-paced, collaborative environment? Are you interested in working with the world's most innovative companies to create a more connected world?
Connecting Continents. Impacting Communities.
The backbone of the Internet is a series of high-tech subsea fiber optic cables deployed throughout the globe - SubCom has deployed over 50% of them. Our employees ensure data communications networks are engineered, manufactured, deployed to the highest standards, enabling faster and more reliable connectivity to communities worldwide. Every member of the SubCom team plays a role in an end-to-end process that is critical to enterprises, governments, big cities, and rural towns.
We encourage, expect, and value creativity, thoughtful risk taking, openness to change, and diverse perspectives. Whether you're a seasoned applicant seeking a new and exciting challenge, or you're new to the workforce and looking for a flexible, rewarding, and fast-paced position with an innovative and stable organization (since 1953), SubCom has opportunities to advance your career.
Position Overview
SubCom is seeking a Visa Specialist that will guide Shipboard Personnel through the crewing and visa application process, ensuring all necessary documentation is complete and compliant with the latest regulations, and preparing permit applications to support Marine Coordination with the regulatory process for cross-border projects. The role is crucial in helping customers achieve successful crewing, visa, and permitting outcomes in a timely manner.
Responsibilities
  • Assist Shipboard Personnel or Industrial Personnel (IP) with scheduling and logistics ensuring compliance with maritime laws (STCW) and company policies.
  • Assist IP Department Heads with managing IP rotations, documentation, and logistical planning in Adonis (Crewing Management Software) for crew changes to ensure vessels are fully staffed.
  • Act as a liaison between IPs, vessels, and management to maintain operational efficiency.
  • Maintain up-to-date records of IP deployment, certifications, and, in some cases, performance evaluations in Adonis.
  • Assist internal and external customers with visa application procedures, requirements, and process.
  • Review and verify the accuracy and completion of all relevant visa and immigration documents and forms provided by the customer.
  • Provide up-to-date information on visa regulations and immigration laws to applicable customers.
  • Consult with vessel agents, third party visa agencies, immigration authorities, and embassies/consulates to facilitate visa processing.
  • Manage customer inquiries and provide timely and accurate responses.
  • Maintain detailed records of customer interactions and transactions.
  • Work within strict timelines and communicate with applicable parties and the customer consistently via email, MS TEAMS, texting, or telephone. Must be able to work to tight deadlines even when under pressure, whilst still being able to provide a high level of customer service.
  • Preparing, submitting, managing, and tracking permit crew lists and supporting documentation (passports, seaman books, photos, CV/Resumes, etc.) in preparation of vessel permitting applications by Marine Coordination.
  • Acting as the main point of contact between project teams (Engineering, Cable Engineering, Splicing, Testing, Submersibles, and Clients) and Marine Coordination.
  • Must be motivated, energetic, and able to work as a part of a team.

Qualifications
  • Prior experience in marine, maritime, or specialized staffing is highly preferred.
  • Understanding of maritime industry laws, union contracts, and safety regulations.
  • Bachelor's degree in a relevant field (e.g., International Relations, Studies, Law, or Business).
  • Experience in visa consultancy or immigration services.
  • Understanding of visa regulations and immigration laws.
  • Must be fluent in English and have excellent communication and people skills.
  • Strong attention to detail and organizational skills.
  • Ability to manage sensitive and confidential information.
  • Proven problem-solving and customer management skills.
  • Must be proficient in Microsoft Office and any other software related to Visa and Immigration Consultancy.
  • Ability to manage multiple customers and deadlines simultaneously.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Candidates for positions with SubCom must be legally authorized to work in the United States. Employment eligibility verification will be required at the time of hire. Visa sponsorship is not available for this position.
Our selection procedure is based on local, state and federal law.
Please be sure to attach a resume to your application. We are not able to consider applications without a resume.
BENEFITS
SubCom offers a comprehensive benefits package, including but not limited to: competitive salaries, medical, dental, vision, life and disability insurance coverages, FSA, HSA, generous vacation, paid sick leave, paid parental leave, paid holidays, tuition reimbursement, adoption assistance, and a 401(k) plan with generous company match. Additionally, some positions may be eligible for shift differential.
AFFIRMATIVE ACTION/EQUAL EMPLOYER OPPORTUNITY
SubCom is committed to providing a work environment that prohibits discrimination based on age, color, disability, ethnicity, marital status, national origin, race, religion, gender, gender identity, sexual orientation, protected veteran status, disability or any other characteristics protected by applicable law or regulation.
SubCom engineers, manufactures, and installs subsea fiber optic data cables - the unsung heroes of global communication. With an unrelenting focus on quality, reliability, and value, SubCom offers flexible end-to-end building blocks for the high-tech networks that are the backbone of the world's digital infrastructure. While the company's origins date back to the mid-19th century, SubCom has deployed enough cable to circle the equator more than 25 times since its entry into the communications industry in 1955.
SUBCOM'S CORE VALUES
Quality - Accountability - Teamwork - Innovation

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