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Assistant Visa Processing Jobs in Illinois (NOW HIRING)

University of Utah

Operations Program Managers

Campus, IL · On-site +1

$60K/yr

  • Retirement

... * Assist students with visa processing and related travel documentation as needed. * Recruit students for Eccles Global programs. * Engage in international travel to vet locations and support ...

University of Utah

Operations Program Managers

Campus, IL · On-site +1

$60K/yr

  • Retirement

... * Assist students with visa processing and related travel documentation as needed. * Recruit students for Eccles Global programs. * Engage in international travel to vet locations and support ...

University of Utah

Operations Program Managers

Campus, IL · On-site +1

$60K/yr

  • Retirement

... * Assist students with visa processing and related travel documentation as needed. * Recruit students for Eccles Global programs. * Engage in international travel to vet locations and support ...

Mortenson

Assistant Superintendent

Dekalb, IL

$95K - $129K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Participate in hire and dismissal process of craft workers * Coordinate on-site operations/Scope of ... Visa sponsorship is not offered for this position. * Our postings are typically open a minimum of 5 ...

M. A. Mortenson Company

Assistant Superintendent

Dekalb, IL · On-site

$95K - $129K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Participate in hire and dismissal process of craft workers * Coordinate on-site operations/Scope of ... Visa sponsorship is not offered for this position. * Our postings are typically open a minimum of 5 ...

Northern Trust

Executive Assistant

Chicago, IL · On-site

$61K - $98K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... processing, etc. • May transcribe notes for senior management/executives • May have direct ... S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, ...

Northern Trust

Executive Assistant

Chicago, IL · Hybrid

$61K - $98K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... expense processing, etc. May transcribe notes for senior management/executives May have direct ... S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, ...

Northern Trust

Executive Assistant

Chicago, IL · On-site

$61K - $98K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... processing, etc. • May transcribe notes for senior management/executives • May have direct ... S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, ...

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Assistant Visa Processing information

What are some common challenges faced by assistant visa processing professionals, and how can they be effectively managed?

Assistant Visa Processing professionals often encounter challenges such as managing high application volumes, staying updated with changing immigration regulations, and handling sensitive applicant information. Effective time management, attention to detail, and strong organizational skills are crucial to meet deadlines and ensure accuracy. Regular training and clear communication with team members and applicants can help manage these challenges and maintain smooth workflow in the visa processing environment.

What is an assistant visa processing?

Assistant Visa Processing roles involve supporting the visa application and approval process. These professionals help review and organize documentation, communicate with applicants, and ensure all forms and requirements meet government standards. They often work under the supervision of visa officers or consular staff, maintaining accurate records and providing customer service to applicants. Their work is essential in making sure visa applications are processed efficiently and correctly.

What are the key skills and qualifications needed to thrive as an assistant visa processing?

To thrive as an Assistant Visa Processing Officer, you need strong attention to detail, knowledge of immigration regulations, and administrative skills, typically supported by a degree in a relevant field or prior administrative experience. Familiarity with visa management systems, document verification tools, and office software like Microsoft Office is essential. Excellent communication, organizational abilities, and discretion make someone stand out in this role. These skills ensure accurate processing, compliance with legal requirements, and positive interactions with applicants and stakeholders.

What is the difference between Assistant Visa Processing vs Visa Officer?

AspectAssistant Visa ProcessingVisa Officer
Required CredentialsHigh school diploma or equivalent; some roles may require certification in visa processingBachelor's degree; often requires relevant experience and certifications
Work EnvironmentOffice setting, supporting visa application proceduresOffice or government agency, making final visa decisions
Employer & IndustryImmigration agencies, consulates, or visa service companiesGovernment immigration departments, embassies, or consulates
Common Search & ComparisonYesNo

Assistant Visa Processing roles focus on supporting visa application procedures, handling documentation, and assisting with processing tasks. Visa Officers make final decisions on visa approvals, requiring more experience and higher credentials. While both roles work within the visa and immigration industry, they differ in responsibilities and seniority.

What are the most commonly searched types of Visa Processing jobs in Illinois?

The most popular types of Visa Processing jobs in Illinois are:

What are popular job titles related to Assistant Visa Processing jobs in Illinois?

For Assistant Visa Processing jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Assistant Visa Processing jobs in Illinois look for?

The top searched job categories for Assistant Visa Processing jobs in Illinois are:

What cities in Illinois are hiring for Assistant Visa Processing jobs?

Cities in Illinois with the most Assistant Visa Processing job openings:

Assistant Visa Processing jobs near you
Infographic showing various Assistant Visa Processing job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Senior Business Immigration Case Manager

CIP PC.

Chicago, IL • On-site, Remote

$65K - $105K/yr

Full-time

Re-posted 29 days ago

Job description

The purpose of our Senior Business Immigration Case Manager is to provide overall team support for the management of enterprise client accounts, or multiple mid-market accounts. In this role, you will be accountable for exercising independent judgment and applying extensive immigration legal experience and guidance, to ensure that the immigration needs of enterprise clients are met, whilst supporting attorneys and other senior staff with specific initiatives. You will be responsible for ensuring the appropriate client team is managing communications in a timely manner, meeting SLA's, reporting, all while providing excellent client service and a positive employee experience.
What you'll do:
  • Manage case strategy meetings, client development activities, town hall meetings and legal seminars provided to clients
  • Review immigration petitions prepared by Paralegals and Senior Paralegals, and identify (and help resolve) any current or potential issues
  • Support attorneys (and other senior staff) with the development of legal staff training initiatives; updating Firm processes/procedures/technologies, and undertaking other initiatives as required
  • Oversee the effective assignment of cases to Paralegal and Senior Paralegal staff to ensure appropriate and balanced workload within team
  • Support team with drafting of case documents, statutory forms, and templated letters of support, as per strict deadlines for a range of NIVs and PERM applications (end to end) including petitions for key accounts/enterprise clients
  • Generate reports regarding visa processing metrics, for internal measure and client feedback
  • Use discretion, experience, and decision-making ability to identify and resolve problems regarding case preparation, for attorney review (only as required)
  • Help to ensure that client needs are being met, and update team of communication and protocol changes, as they arise
  • Provide training, guidance, conduct updates and mentoring to Paralegals, and Senior Paralegals, as required
  • Attend weekly docket calls and help to prepare agenda for any visa processing-related client calls/updates and identify opportunities for improvement
  • Support overall operations by having an eye towards efficiency and productivity
  • Manage general ad-hoc requests as needed by attorney(s) and senior staff
  • Utilize online immigration case tracking system to case status and activities on a daily basis
  • Encourage and set example for positive team morale, even within a remote work environment
  • Oversee that SLA requirements for all assigned clients are consistently met, by also remaining accountable for the deliverables of all relevant legal team members
  • Assist with tasks related to client program management, as required

What you bring:
  • Completed Bachelor's Degree - highly desirable.
  • 7+ years of experience working as an Immigration Paralegal drafting employment-based petitions, including for more complex cases and/or high-profile/enterprise clientele
  • Experience with drafting petitions for a range of NIV cases preferred: H1B, L, TN, O-1 etc. and/or experience with drafting green card processes (I-140 and AOS), and end-to-end PERM applications preferred
  • Experience allocating cases to team members and leading, encouraging, and training less experienced team members
  • Intermediate level proficiency with MS Suite (Teams, Outlook, Word)
  • You have genuine interest in US immigration, with a desire to treat clients & foreign nationals with respect and an empathetic approach
  • Excellent written and verbal English communication skills, including spelling and grammar
  • Strong attention to detail to ensure consistent accuracy of work
  • Ability to follow due process, templates, and to adapt to evolving innovation within the Firm, and industry
  • Excellent organizational skills and are able to meet strict deadlines while prioritizing case loads
  • Strong computer literacy with the ability to adapt to state-of-the-art Envoy case processing software to monitor and record all visa petitions
  • Excellent understanding and experience with the application of legal ethical principles
  • Uphold all of CIP, PC's core values.

Why CIP: CIP P.C. is a highly reputable business immigration law firm that focuses on offering its clients exceptional legal service and support, while ensuring a work-life balance for its employees.
Please note, we may have multiple openings for this role, each of which may require experience with one or more case types. As part of the application process, you will complete a brief screening assessment to indicate your years of experience and relevant case type expertise.
Annual Salary Range $65,000-$105,000
Notice at Collection for California Applicants:http://www.envoyglobal.com/notice-at-collection-for-ca-applicants
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