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Assistant Visa Processing Jobs in Illinois (NOW HIRING)

University of Utah

Executive Assistant

Campus, IL

$60K - $68K/yr

  • Retirement

... and tenure processes. The Executive Assistant position requires substantial independent ... This position is not eligible for work visa sponsorship. Responsibilities * Provides comprehensive ...

University of Utah

Executive Assistant

Campus, IL

$60K - $68K/yr

  • Retirement

... and tenure processes. The Executive Assistant position requires substantial independent ... This position is not eligible for work visa sponsorship. Responsibilities * Provides comprehensive ...

CBRE

Facilities Assistant

Chicago, IL · On-site

$57K/yr

... with process and procedure training. This is not a comprehensive list of job requirements ... Applicants must be authorized to work in the United States without the need for visa sponsorship ...

Northwestern University

Program Assistant 1

Chicago, IL · On-site

$17.05 - $21.31/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Program Assistant engages with multiple members of the GME team to help ensure timely and accurate completion of processes related to core office functions, including program accreditation, visa ...

Svsu

Assistant Controller

Campus, IL

Maintain process documentation for areas of responsibility. * Provide leadership and oversight ... The university does not provide employment visa sponsorship now or in the future for this job ...

JLL

Executive Assistant

Chicago, IL

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Processing expense reports, wire transfers, invoices, and budget allocations with meticulous ... This position does not provide visa sponsorship. Candidates must be authorized to work in the ...

New

Wonder Group, INC

Executive Assistant

Chicago, IL

Prepare and process expense reports, invoices, budgets, and administrative documentation * Ensure ... visa status for this role. This role requires a minimum of 4 days a week in the office, with ...

Grubhub

Executive Assistant

Chicago, IL · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Prepare and process expense reports, invoices, budgets, and administrative documentation * Ensure ... visa status for this role. This role requires a minimum of 4 days a week in the office, with ...

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Assistant Visa Processing information

What are some common challenges faced by assistant visa processing professionals, and how can they be effectively managed?

Assistant Visa Processing professionals often encounter challenges such as managing high application volumes, staying updated with changing immigration regulations, and handling sensitive applicant information. Effective time management, attention to detail, and strong organizational skills are crucial to meet deadlines and ensure accuracy. Regular training and clear communication with team members and applicants can help manage these challenges and maintain smooth workflow in the visa processing environment.

What is an assistant visa processing?

Assistant Visa Processing roles involve supporting the visa application and approval process. These professionals help review and organize documentation, communicate with applicants, and ensure all forms and requirements meet government standards. They often work under the supervision of visa officers or consular staff, maintaining accurate records and providing customer service to applicants. Their work is essential in making sure visa applications are processed efficiently and correctly.

What are the key skills and qualifications needed to thrive as an assistant visa processing?

To thrive as an Assistant Visa Processing Officer, you need strong attention to detail, knowledge of immigration regulations, and administrative skills, typically supported by a degree in a relevant field or prior administrative experience. Familiarity with visa management systems, document verification tools, and office software like Microsoft Office is essential. Excellent communication, organizational abilities, and discretion make someone stand out in this role. These skills ensure accurate processing, compliance with legal requirements, and positive interactions with applicants and stakeholders.

What is the difference between Assistant Visa Processing vs Visa Officer?

AspectAssistant Visa ProcessingVisa Officer
Required CredentialsHigh school diploma or equivalent; some roles may require certification in visa processingBachelor's degree; often requires relevant experience and certifications
Work EnvironmentOffice setting, supporting visa application proceduresOffice or government agency, making final visa decisions
Employer & IndustryImmigration agencies, consulates, or visa service companiesGovernment immigration departments, embassies, or consulates
Common Search & ComparisonYesNo

Assistant Visa Processing roles focus on supporting visa application procedures, handling documentation, and assisting with processing tasks. Visa Officers make final decisions on visa approvals, requiring more experience and higher credentials. While both roles work within the visa and immigration industry, they differ in responsibilities and seniority.

What are the most commonly searched types of Visa Processing jobs in Illinois?

The most popular types of Visa Processing jobs in Illinois are:

What are popular job titles related to Assistant Visa Processing jobs in Illinois?

For Assistant Visa Processing jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Assistant Visa Processing jobs in Illinois look for?

The top searched job categories for Assistant Visa Processing jobs in Illinois are:

What cities in Illinois are hiring for Assistant Visa Processing jobs?

Cities in Illinois with the most Assistant Visa Processing job openings:

Assistant Visa Processing jobs near you
Infographic showing various Assistant Visa Processing job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

University of Utah

Campus, IL

$60K - $68K/yr

Full-time

Retirement

Re-posted 22 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

385th of 618 rated colleges and universities

Job description

Details
Open Date 07/31/2026 Requisition Number PRN45808B Job Title Executive Assistant Working Title Executive Assistant to the Dean Career Progression Track E Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Monday-Friday, 8am-5pm
May occasionally require evening or weekend work.
VP Area Academic Affairs Department 00790 - Marriott Library - Operations Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $60,000 - $68,000 Close Date 09/18/2026 Priority Review Date (Note - Posting may close at any time) 08/12/2026 Job Summary
This position presents an opportunity for an administrative professional to work in a highly collaborative, mission-driven organization and contribute to a broad range of student-, faculty-, and community-centered initiatives. The Executive Assistant provides high-level administrative, operational, and project support to the Alice Sheets Marriott Dean of Libraries as well as to additional members of the J.Willard Marriott Library's leadership team. This includes complex calendaring, meeting logistics, and project management. This position will be responsible for managing the administrative aspects of the faculty annual review and promotion and tenure processes. The Executive Assistant position requires substantial independent coordination and organization abilities and excellent communication skills, as well as the ability to manage sensitive and confidential information. This role serves as a representative of the Dean to both internal and external stakeholders and as a liaison between the Dean's office and many different administrative and academic campus departments.
This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.
We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.
This position is not eligible for work visa sponsorship.
Responsibilities
  • Provides comprehensive administrative support to the Dean, exercising sound judgement, problem solving skills, discretion, and professionalism.
  • Manages complex calendars, scheduling priorities, travel arrangements, and meeting logistics.
  • Provides administrative and project coordination support for strategic initiatives, operational priorities, committees, and programs for the Dean.
  • Assists in planning, tracking milestones, maintaining documentation, and monitoring deliverables for Dean-sponsored initiatives.
  • Anticipates leadership needs and proactively prepares materials, agendas, and briefings for meetings, retreats, and external engagements.
  • Maintains efficient workflows for information management and task prioritization in the Administrative Office, including supporting office operations.
  • Supervises and supports other administrative staff, helping manage workflow and providing coaching and feedback to ensure operational excellence.
  • Provides administrative support for the Marriott Library faculty annual review and promotion and tenure processes.
  • Support GRAMA Appeals processes working closely with the Appeals Officer and the Office of General Counsel.
  • Provide support to the Dean's leadership team as needed.
  • Performs other duties as assigned in support of the Dean.
Minimum Qualifications
Bachelor's degree (or equivalency) in Business, Finance, Health Care Administration or a related field. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor's degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
  • Supervisory experience
  • Familiarity with the University of Utah's administrative structure and operations
  • Previous experience in a university or cultural heritage institution

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.
Type Benefited Staff Special Instructions Summary
All applications received by August 12, 2026 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.
Required documents to upload:
  • Resume
  • Cover Letter
  • List of 3 Professional References
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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