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Position: Spain Visa Coordinator - Temporary

Reports to: Manager of Enrollment Advising

Department: College Study, Enrollment

Location: South Portland, ME

Who we are:

CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and multi-cultural world.

Why work with us:

• You will change the world. CIEE builds bridges between people, countries, and cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives; our alumni change the world. Be part of the change!
• You will be part of a fast-paced, international, and collaborative team of professionals. CIEE operates the largest nonprofit network of study abroad locations, with facilities and staff in 30 countries. Additionally, we help international participants from over 140 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams and are dedicated to advancing our almost 80-year-old mission to make the world a more peaceful place.

Who you are:

The College Study Enrollment department is currently in search of a Spain Visa Coordinator for a temporary, part-time position. The successful candidate will be expected to work 30 hours per week, Monday to Friday, at our Portland, Maine office. Key responsibilities include overseeing the processing of Spain Visa batch appointments, managing visa application correspondence, organizing documentation, data entry, and upholding communication with our remote Spain advising team. Additionally, the coordinator will be responsible for managing office supply inventory and adhering to strict confidentiality standards.

What you’ll do:

Visa Application Processing:

· Receive and manage the daily influx of visa applications via mail.

· Organize visa application materials for efficient processing.

· Perform accurate and timely data entry of relevant information.

Communication with Remote Team:

· Collaborate with team members working remotely to ensure smooth visa processing.

· Communicate effectively regarding application status and requirements.

Office Supplies Management:

· Monitor and maintain office supplies inventory.

· Replenish supplies as needed to ensure smooth daily operations.

Confidentiality and Security:

· Handle confidential information with the utmost discretion.

· Follow established protocols to ensure the security of sensitive data.

What you’ll bring:

• Exceptional attention to detail, with the ability to ensure accuracy across high-volume data entry and document preparation tasks.
• Strong organizational and prioritization skills, with the ability to manage multiple deadlines and maintain workflow efficiency.
• Proven ability to take initiative and work independently, while effectively managing a high-volume workload.
• Proficiency in spreadsheets and data entry systems, with a high level of accuracy and consistency.
• Effective communication skills, with the ability to coordinate across teams and keep stakeholders informed.
• Experience working in high-volume, deadline-driven environments preferred.
• Familiarity with Salesforce or similar CRM systems strongly desired.

This position requires a high level of discretion and accuracy, as it involves the handling of sensitive personal information. The ideal candidate will have a proven track record of administrative excellence and a commitment to facilitating smooth and efficient visa processing operations.

Location Requirements

The position is available to applicants who currently reside in Southern Maine, USA. This position is required to work in our Portland, Maine office.

CIEE believes that professionals with varied backgrounds bring unique approaches and ideas to solving problems and advancing our mission to bring the world together. Qualified candidates from underrepresented groups are strongly encouraged to apply.

Due to federal regulations and CIEE policies, a background,education, and employment check will be conducted as a condition of employment.