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Assistant Visa Processing Jobs (NOW HIRING)

FNS, Inc.

HR Assistant - Immigration

Torrance, CA · On-site

$60K - $75K/yr

Coordinate end-to-end visa and immigration processes for employees coming to the U.S. from overseas ... Prior experience as an Immigration Legal Administrative Assistant, or law firm support staff in an ...

Ucf

International Program Advisor

Orlando, FL · On-site

... * Assist with processing employment visas to include statuses such as J-1, H-1B, O-1, TN, and ... Consult and facilitate visa processing in collaboration with hosting departments by providing and ...

EOS USA

People and Culture Coordinator

Kennebunkport, ME · On-site

$21.75 - $28.50/hr

Code and process travel agent invoices via Ottimate. * Assist employees with coordinating Social ... Experience with international visa workers a plus * Excels in technical programs such as an HRIS ...

EOS Hospitality

People and Culture Coordinator

Kennebunk, ME · On-site

$22 - $28.75/hr

Code and process travel agent invoices via Ottimate. * Assist employees with coordinating Social ... Experience with international visa workers a plus * Excels in technical programs such as an HRIS ...

WWE

Counsel Immigration, Americas

Stamford, CT

Oversee and manage visa processes internationally for event tours and other ad hoc international ... * Assist with the creation and implementation of immigration compliance processes, including ...

EOS Hospitality

People and Culture Coordinator

Kennebunk, ME · On-site

$22 - $28.75/hr

Code and process travel agent invoices via Ottimate. * Assist employees with coordinating Social ... Experience with international visa workers a plus * Excels in technical programs such as an HRIS ...

EOS Hospitality

People and Culture Coordinator

Kennebunk, ME · On-site

$22 - $28.75/hr

Code and process travel agent invoices via Ottimate. * Assist employees with coordinating Social ... Experience with international visa workers a plus * Excels in technical programs such as an HRIS ...

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Assistant Visa Processing information

What are some common challenges faced by assistant visa processing professionals, and how can they be effectively managed?

Assistant Visa Processing professionals often encounter challenges such as managing high application volumes, staying updated with changing immigration regulations, and handling sensitive applicant information. Effective time management, attention to detail, and strong organizational skills are crucial to meet deadlines and ensure accuracy. Regular training and clear communication with team members and applicants can help manage these challenges and maintain smooth workflow in the visa processing environment.

What is an assistant visa processing?

Assistant Visa Processing roles involve supporting the visa application and approval process. These professionals help review and organize documentation, communicate with applicants, and ensure all forms and requirements meet government standards. They often work under the supervision of visa officers or consular staff, maintaining accurate records and providing customer service to applicants. Their work is essential in making sure visa applications are processed efficiently and correctly.

What are the key skills and qualifications needed to thrive as an assistant visa processing?

To thrive as an Assistant Visa Processing Officer, you need strong attention to detail, knowledge of immigration regulations, and administrative skills, typically supported by a degree in a relevant field or prior administrative experience. Familiarity with visa management systems, document verification tools, and office software like Microsoft Office is essential. Excellent communication, organizational abilities, and discretion make someone stand out in this role. These skills ensure accurate processing, compliance with legal requirements, and positive interactions with applicants and stakeholders.

What is the difference between Assistant Visa Processing vs Visa Officer?

AspectAssistant Visa ProcessingVisa Officer
Required CredentialsHigh school diploma or equivalent; some roles may require certification in visa processingBachelor's degree; often requires relevant experience and certifications
Work EnvironmentOffice setting, supporting visa application proceduresOffice or government agency, making final visa decisions
Employer & IndustryImmigration agencies, consulates, or visa service companiesGovernment immigration departments, embassies, or consulates
Common Search & ComparisonYesNo

Assistant Visa Processing roles focus on supporting visa application procedures, handling documentation, and assisting with processing tasks. Visa Officers make final decisions on visa approvals, requiring more experience and higher credentials. While both roles work within the visa and immigration industry, they differ in responsibilities and seniority.

More about Assistant Visa Processing jobs
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What job categories do people searching Assistant Visa Processing jobs look for? The top searched job categories for Assistant Visa Processing jobs are:
Assistant Visa Processing jobs near you
Infographic showing various Assistant Visa Processing job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Counsel Immigration, Americas

World Wrestling Entertainment, Inc.

Stamford, CT • On-site

Full-time

Re-posted 16 days ago

Job description

Who We Are:
WWE® is the global leader in sports entertainment. The company creates and delivers original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, Premium Live Events, digital media, and publishing platforms. WWE's TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including Netflix, ESPN, NBCUniversal, USA Network and The CW. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com.TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
PRIMARY LOCATION: Stamford - WWE HQ
POSITION TITLE: Counsel Immigration, Americas
DEPARTMENT: Legal
STATUS: Salaried (exempt)
REPORTS TO: VP, Head of Global Immigration| TKO
Position Summary:
Essential Functions:
  • Provide advice on Americas immigration strategy for employees, talent and other Americas immigration matters for assigned TKO businesses.
  • Prepare applications for employees and talent for the Americas region.
  • Liaise with external counsel on strategy and the preparation of applications for employees and talent.
  • Pro-actively manage and track visa milestones and manage the visa petition timeline.
  • Assist with responding to requests for evidence or immigration appeals.
  • Coordinate with TKO offices internationally regarding visa requirements for employees and talent and coordinate as appropriate with TKO international immigration team and/or external counsel.
  • Oversee and manage visa processes internationally for event tours and other ad hoc international events
  • Provide internal updates on the status of Visa processing. Keep all relevant stakeholders informed of any delays in the Visa process.
  • Responsible for resolving any concerns regarding the Visa process and escalate to the Vice President, Head of Global Immigration immediately when necessary
  • Work closely with the global mobility team on employee moves worldwide.
  • Liaise with TKO businesses to provide commercial, pragmatic and salient advice and guidance on business opportunities.
  • Advise on immigration aspects of mergers, acquisitions and divestitures.
  • Advise the businesses on right to work requirements and prevention of illegal working for the Americas region, including I-9 compliance.
  • Assist with the creation and implementation of immigration compliance processes, including immigration policies.
  • Undertake and manage legal audit tasks, including the maintenance of documentation for inspection, including public access files.
  • Ensure immigration case information for assigned TKO businesses in the Americas region is maintained on INS ZOOM immigration platform.
  • Develop, implement and conduct training on immigration policies and programs to the businesses.
  • Conduct legal research.
  • Lead and oversee immigration and paralegals for the assigned TKO businesses in the Americas region, ensuring that all processing for their assigned events are completed accurately and timely.
  • Other legal group administrative tasks, including maintaining schedules and databases, preparing immigration forms and applications at times of high volume, and providing ad hoc support to VP/Head of Global Immigration.
  • Other duties as assigned.

Minimum Qualifications:
  • US qualified lawyer who has worked in a commercial environment.
  • Strong knowledge of US immigration law and work authorization issues.
  • Working knowledge of immigration laws and work authorization issues for the Americas
  • Working knowledge of wider international immigration laws and work authorization issues (UK, EMEA, APAC regions)
  • 10-15 years of experience in immigration matters, with previous experience in media, sport and entertainment immigration matters preferable.
  • Previous experience in global immigration matters, specifically with large international event tours is preferable.
  • Ability to effectively lead, manage and motivate a team of professional staff
  • Meticulous attention to detail.
  • Availability to work nights, weekends, and holidays as necessary
  • Ability to prioritize a varied and heavy workload with the ability to plan ahead.
  • Able to work to deadlines with efficiency and accuracy.
  • Able to communicate clearly and concisely with stakeholders of all levels both internally and externally.
  • Ability to take responsibility and show initiative.
  • Excellent interpersonal and communication skills; must be able to interact with a range of personalities and styles in a fast-paced environment and explain complex concepts to clients and colleagues without legal knowledge and with limited time and patience.
  • Outstanding negotiation, drafting, analytical, and organizational skills.
  • A proficiency in Microsoft Office Suite.

Physical Requirements:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Requires close vision and the ability to adjust focus. Additionally, the ability to distinguish letters, numbers and symbols is necessary.
  • Frequently required to sit, talk, type, and hear.
  • Occasionally required to stand, walk, bend, and reach.
  • Must have the ability to use hands and fingers to operate, handle, or feel objects, tools or controls.
  • Ability to reach with hands and arms.
  • Occasionally lift and/or move up to 40 pounds.

Work Conditions:
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the work environment is usually moderately quiet. The work environment is primarily indoors.

Important Notices:
  • This job description is not an exclusive or exhaustive list of all job functions that an Employee in this position may be asked to perform from time to time. Duties and responsibilities can be changed, expanded, reduced, or delegated by Management to meet the business needs of the company.
  • Employee is required to sign this document in the space provided below acknowledging receipt and comprehension of this job description

WWE EEO Statement:
WWE is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. WWE makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. WWE also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for WWE employment candidates, please review our Candidate Privacy Policy. For information regarding Terms and Conditions for this and other WWE websites, please review our Terms and Conditions.

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