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Assistant Visa Processing Jobs in Pennsylvania (NOW HIRING)

USLI

Claims Administrative Assistant

Wayne, PA · On-site

$17 - $21.50/hr

However, USLI reserves its right to provide employment-based immigrant visa assistance on a ... Payment processing: Support examiners by processing expense and loss payments accurately and ...

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Assistant Visa Processing information

What are some common challenges faced by assistant visa processing professionals, and how can they be effectively managed?

Assistant Visa Processing professionals often encounter challenges such as managing high application volumes, staying updated with changing immigration regulations, and handling sensitive applicant information. Effective time management, attention to detail, and strong organizational skills are crucial to meet deadlines and ensure accuracy. Regular training and clear communication with team members and applicants can help manage these challenges and maintain smooth workflow in the visa processing environment.

What is an assistant visa processing?

Assistant Visa Processing roles involve supporting the visa application and approval process. These professionals help review and organize documentation, communicate with applicants, and ensure all forms and requirements meet government standards. They often work under the supervision of visa officers or consular staff, maintaining accurate records and providing customer service to applicants. Their work is essential in making sure visa applications are processed efficiently and correctly.

What are the key skills and qualifications needed to thrive as an assistant visa processing?

To thrive as an Assistant Visa Processing Officer, you need strong attention to detail, knowledge of immigration regulations, and administrative skills, typically supported by a degree in a relevant field or prior administrative experience. Familiarity with visa management systems, document verification tools, and office software like Microsoft Office is essential. Excellent communication, organizational abilities, and discretion make someone stand out in this role. These skills ensure accurate processing, compliance with legal requirements, and positive interactions with applicants and stakeholders.

What is the difference between Assistant Visa Processing vs Visa Officer?

AspectAssistant Visa ProcessingVisa Officer
Required CredentialsHigh school diploma or equivalent; some roles may require certification in visa processingBachelor's degree; often requires relevant experience and certifications
Work EnvironmentOffice setting, supporting visa application proceduresOffice or government agency, making final visa decisions
Employer & IndustryImmigration agencies, consulates, or visa service companiesGovernment immigration departments, embassies, or consulates
Common Search & ComparisonYesNo

Assistant Visa Processing roles focus on supporting visa application procedures, handling documentation, and assisting with processing tasks. Visa Officers make final decisions on visa approvals, requiring more experience and higher credentials. While both roles work within the visa and immigration industry, they differ in responsibilities and seniority.

What are the most commonly searched types of Visa Processing jobs in Pennsylvania?

The most popular types of Visa Processing jobs in Pennsylvania are:

What are popular job titles related to Assistant Visa Processing jobs in Pennsylvania?

For Assistant Visa Processing jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Assistant Visa Processing jobs in Pennsylvania look for?

The top searched job categories for Assistant Visa Processing jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Assistant Visa Processing jobs?

Cities in Pennsylvania with the most Assistant Visa Processing job openings:

Assistant Visa Processing jobs near you

GME Program Specialist

The Wright Center Medical Group

Scranton, PA • On-site

Full-time

Re-posted 29 days ago

Job description

Job Type
Full-time
Description
POSITION SUMMARY With oversight from the Program Director, the GME Program Specialist will provide administrative support to the Residency or Fellowship Program Director, Associate Program Directors, GME administration, faculty and residents as needed. The Program Specialist will continually assess and direct the day to day operations of the program including managing databases and required reporting, communication with faculty, residents and fellows, other Wright Center departments and external partners.
REPORTING RELATIONSHIPS
This position reports to the Director of Education GME/GME Administration and the Program Director.
ESSENTIAL JOB DUTIES AND FUNCTIONS
While living and demonstrating our Core Values, the GME Specialist will:
  • Provide administrative supervision and support to residents and fellows. Establishes relationships with clinical training sites and internal departments and acts as a liaison regarding resident issues, requirements for rotations, orientation and Program Letters of Agreement.
  • Interpret and apply ACGME and other accrediting body policies as well as those of the clinical site and Wright Center policies to ensure compliance and support accreditation
  • Track, report and ensure compliance with programmatic procedures and licensing requirements, moonlighting (where permitted) annual & monthly required performance metrics and manages annual resident contracts and annual re-credentialing of trainees
  • Support the Program Director by documenting and reporting on aspects of the residency or fellowship training, inclusive of maintenance of a current schedule fulfilling all contractual requirements for FTEs, ensuring completion of formative and summative evaluations, goals and objectives, didactic conferences, procedure certification / procedures consult modules, duty hours monitoring, portfolio / scholarly activity FAC and remediation efforts, patient logs as needed, chart audits as needed, and training verification
  • Assist in data collection and synthesis for ACGME Annual Program Review, ACGME Internal Review, ACGME Resident Surveys, Online National Educational Surveys, ACGME WebADS, semi-annual ACGME Milestones data submissions, and GME Track program surveys
  • Schedule and manage trainee exams including ordering materials, arranging test day logistics and proctoring exams
  • Overall management and facilitation of Evaluation process for trainees across all programs including:
  • Generate formative and summative evaluations, including direct observation tools
  • Track evaluation completion
  • Scheduling and preparation of summative evaluation meetings
  • Work with Program Directors/Associate Program Directors to ensure completion of all formative and summative evaluations
  • Provide faculty development on the MyEvaluations software and evaluations process for both volunteer and key clinical faculty
  • Overall management of the MyEvaluations.com software system, including:
  • System linkages between evaluations and scheduling software
  • Milestones linkages inclusive of Curricular, Reporting and EPAs
  • Maintain evaluations databases, including:
  • Accuracy in email addresses for all MyEvaluations User Accounts
  • Semi-annual Resident/Fellow clearances
  • Ensure patient evaluations are collected and tracked within MyEvaluations
  • Coordinate with MyEvaluations support for any errors or discrepancies found within the system as relates to any component of evaluation
  • Maintain resident scheduling in AmIon in cooperation with scheduling committee (PD, APD, chiefs)
  • Coordinate elective rotations for residents including contacting clinical site to arrange rotation and ensuring PLA is in place
  • Participate in the planning of departmental events including orientation, graduation, conferences and lectures as well as other program-related meetings and events
  • Support development, coordination, creation and distribution of the Annual Program Calendar Maintain up-to-date listing of ACGME and internal program requirements for graduation and certification
  • Coordinate with Human Resources to effectively onboard all incoming residents and fellows
  • Coordinate Clinical Competency and Focused Assessment Committee meetings and others as needed and take minutes as needed
  • Track & collect evaluation components of HRSA Teaching Health Center grant as relates to the residency program
  • Assist with documentation for faculty and resident training
  • Support the maintenance of database of post-graduation plans from graduates each academic year in 15-year increments
  • Assist in the compilation of data for submission of IRIS FTE Reports

OTHER FUNCTIONS AND RESPONSIBILITIES
  • Ensure all phone calls are answered and/or redirected accordingly
  • Take direction from Program and Associate Program Directors
  • Understand institutional policies and procedures
  • Assist in renewal support and J-1/H1-B Visa processing, as needed
  • Serve as a backup support for ERAS, MyEvaluations and Amion systems
  • Participate in panel interviews during recruitment
  • Participate in Accreditation efforts and Site Visits, as needed
  • Perform other duties as assigned

Requirements
REQUIRED QUALIFICATIONS
  • Meet The Wright Center for Community Health and its affiliated entity The Wright Center for Graduate Medical Education EOS© People Analyzer Tool
  • Buy in and experience working in the EOS® model (strongly preferred)
  • Mission-oriented; represents the enterprise in a professional manner while demonstrating organizational pride
  • High School Diploma or equivalent required; college preferred
  • Minimum three (3) to five (5) years administrative experience preferably in a healthcare or education setting with continually increasing management and leadership responsibilities
  • Previous experience should include a minimum of one (1) year working in a customer service-oriented environment
  • Familiarity with ACCME guidelines
  • Must be able to relate well to all levels of staff
  • Excellent interpersonal, communication and public relations skills, including the ability to incorporate diplomacy, tact and professionalism in day-to-day activities
  • Strong organizational and time management skills and attention to detail
  • Able to maintain sensitive and confidential information
  • Excellent written and verbal communication skills (able to take meeting minutes)
  • Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint
  • Working knowledge of ERAS, and other GME programs a plus
  • Ability to make decisions independently or to escalate issues as needed
  • Self-directed work ethic
  • Ability to work reliably in a high-volume, high-demand medical educational environment
  • Ability to work independently and with a team
  • Willingness and ability to work a flexible schedule
  • Ability to travel as needed
  • Professional appearance a must

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