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Assistant Registrar Jobs (NOW HIRING)

Cape Fear Community College

Assistant Registrar

NC · On-site

$5.1K/mo

Registrar Opening Date: 08/20/2026 Closing Date: Continuous Position Description DEFINITION The Assistant Registrar performs a multitude of tasks to support the Registrar's Office including data ...

County Of Albemarle

Assistant Registrar

Charlottesville, VA · On-site

$22.49 - $24.86/hr

Assistant Registrar Voter Registration and Elections 12 Months, Part-Time Non-Exempt, Pay Grade 27 Benefits-Eligible The Office of Voter Registration and Elections is seeking to fill a part time, 20 ...

UHS

Assistant Registrar

Fort Lauderdale, FL · On-site

The Assistant Registrar is responsible for creating and maintaining student schedules on an ongoing basis, filing, computing, preparing written correspondence, and sharing general office duties with ...

New York University

Assistant Registrar

New York, NY · On-site

$85K - $105K/yr

The Assistant Registrar is a proactive member of the managerial team, providing both oversight and support of day-to-day functions with the ability to resolve most complex escalated issues. As an SIS ...

culveracademies

Assistant Registrar

Culver, IN

The Assistant Registrar works closely with the Registrar and reports to the Dean of Advising. The Assistant Registrar leads all aspects of standardized testing, manages all student records to include ...

New York University

Assistant Registrar

New York, NY · On-site

$85K - $105K/yr

Reporting to the Deputy Registrar, the Assistant Registrar is a functional expert with thorough knowledge of business practice, academic policy, compliance matters and operational procedure in the ...

Pcom

Assistant Registrar

Philadelphia, PA · On-site

$52K/yr

Assistant Registrar Department: Student Services - Registrar (Philip Heywood) FLSA: United States of America (Exempt) Location: Philadelphia Campus The Assistant Registrar of Academic Records assists ...

Baptist Memorial Health

Assistant Registrar

Memphis, TN · On-site

The Assistant Registrar serves in a leadership role in the Office of the Registrar. Manages and provides leadership for completeness, accuracy, and security of student records. Assists the Registrar ...

UHS

Assistant Registrar - PT

Port Saint Lucie, FL · On-site

The Assistant Registrar is responsible for creating and maintaining student schedules on an ongoing basis, filing, computing, preparing written correspondence, and sharing general office duties with ...

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Assistant Registrar information

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How much do assistant registrar jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for assistant registrar in the United States is $25.12, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.88 per hour, depending on experience, location, and employer.

What is an assistant registrar?

As an assistant registrar, you help the registrar manage student files and class enrollment at a college, university, or similar educational institution. Your job duties include collecting students’ class schedule data, creating reports for regulatory filings, and overseeing the proper management of student files. You may also work with student transcripts and assist with graduation-related tasks. The career qualifications for an assistant registrar typically include at least a bachelor’s degree in business administration or a similar field and relevant experience at an academic institution. You should also have an understanding of laws and procedures regarding student entrance into college (such as homeland security regulations), as well as excellent interpersonal, communication, and organizational skills.

What are the key skills and qualifications needed to thrive as an assistant registrar?

To thrive as an Assistant Registrar, you need strong organizational abilities, attention to detail, and a background in education administration, often supported by a bachelor’s degree. Familiarity with student information systems (SIS), data management tools, and FERPA compliance is typically required. Excellent interpersonal skills, problem-solving, and the ability to manage confidential information make someone stand out in this position. These skills ensure accurate records, efficient operations, and effective support for students and faculty within an academic institution.

What are some common challenges assistant registrars face and how can they effectively manage them?

Assistant Registrars often handle a high volume of data management, complex student records, and strict compliance with academic policies. Balancing accuracy with efficiency is a daily challenge, especially during peak registration or graduation periods. Clear communication, strong organizational skills, and familiarity with student information systems are essential for managing these demands. Collaborating closely with faculty, students, and administrative teams also helps resolve issues quickly and ensures smooth operations.

What is the difference between Assistant Registrar vs Registrar?

AspectAssistant RegistrarRegistrar
Required CredentialsBachelor's degree, administrative experienceBachelor's or master's degree, extensive administrative experience
Work EnvironmentSupportive, administrative offices in educational institutionsLeadership role overseeing entire registration and records departments
Employer & Industry UsageUniversities, colleges, educational institutionsUniversities, colleges, large educational organizations
Common Search & ComparisonYesYes

The Assistant Registrar typically handles administrative tasks related to student records, registration, and data management under the supervision of the Registrar. The Registrar holds a higher leadership position, responsible for overall records management, policy implementation, and departmental oversight. While both roles require similar credentials, the Registrar's role involves more strategic decision-making and leadership within educational institutions.

Do you need a degree to be an assistant registrar?

Typically, an assistant registrar position requires at least a bachelor's degree in education, administration, or a related field. Relevant experience, organizational skills, and familiarity with student information systems or registration processes are also important for the role.

Is being an assistant registrar a stressful job?

The assistant registrar role involves managing student records, registration processes, and administrative tasks, which can be demanding during peak periods such as registration deadlines. The job may involve handling multiple priorities and strict deadlines, contributing to workplace stress, but it also offers structured workflows and organizational tools to manage workload effectively.

What is the difference between a registrar and an assistant registrar?

A registrar is a senior administrative professional responsible for managing student records, enrollment, and academic policies within an institution. An assistant registrar supports these functions by handling specific tasks such as data entry, scheduling, and processing requests under the registrar's supervision, often requiring familiarity with registration systems and organizational skills.
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Assistant Registrar jobs near you
Infographic showing various Assistant Registrar job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,250 per year, or $25.1 per hour.

Assistant Registrar

Cape Fear Community College

NC • On-site

$5.1K/mo

Full-time

Posted 15 days ago

Key responsibilities

  • Assist the Registrar with organizing, maintaining, and verifying student records, including the retention of permanent records and ensuring student privacy.

  • Support the reporting of enrollment and graduation data, monitor and process student grades, attendance, and course withdrawals, and evaluate transcripts as needed.

  • Help manage registration processes, including setting up and deactivating priority registration and wait lists, processing forms, and resolving registration errors.

Job description

Salary: $5,178.00 Monthly
Location : Multiple Campuses, NC
Job Type: Full Time Staff
Job Number: 21-00203
Division: Student Services & Enrollment Management
Department: Registrar
Opening Date: 08/20/2026
Closing Date: Continuous
Position Description
DEFINITION
The Assistant Registrar performs a multitude of tasks to support the Registrar's Office including data entry, maintenance and preparation of student records, problem solving student records and system errors, assistance in faculty grading and attendance, preparing for the start and the end of a semester through various reports and other tasks. This position supports other areas of the department in relation to graduation, transcripts, and program changes and the college as a whole.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Senior Director/College Registrar.
Assists with training of staff and student workers.
Supervises assigned Registrar's Office staff.
Duties & Responsibilities (Essential Functions)
ESSENTIAL AND OTHER IMPORTANT FUNCTION STATEMENTS--Essential and other important responsibilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.
Essential Functions:
  • Maintain strict confidentiality of student records and other materials or information of a confidential or sensitive nature as it relates to FERPA (Family Educational Rights and Privacy Act)
  • Assist Registrar with organizing and supervising the maintenance of all student records, including the retention of permanent records, verification of information, and ensuring student privacy.
  • Assist Registrar with the timely and accurate reporting of enrollment and graduation data to the National Student Clearinghouse.
  • Assist Registrar with implementation of policies and procedures within the Registrar's Office and participate in annual unit goals and objectives.
  • Provide necessary documentation, training, and leadership to staff and faculty including, but not limited to, Ellucian Colleague, Ellucian Self Service, and Softdocs.
  • Assist other staff across the college in helping to navigate and resolve registration errors in support of student registration activity.
  • Assist Registrar with the tracking of final grades and attendance from faculty.
  • Monitor and update advisors in the data system and help maintain the advisor listing each term.
  • Monitor grade changes as submitted by faculty and enforce the grade change policy. Answers questions from faculty and students regarding grades and attendance.
  • Monitor and assist with student graduation issues and reporting. Assist with identifying and processing completers who have not filed an Intent to Graduate and assist with awarding credentials.
  • Assist with monitoring student course withdrawals in the withdrawal system; process withdrawals and answer questions of faculty, staff, and students in relation to withdrawals.
  • Evaluate college/university transcripts as needed. Research course equivalency with subject matter experts as needed.
  • Assist Registrar with management, set up, and deactivation of priority registration and the wait list in Colleague each term.
  • Monitor the Softdocs Etrieve forms and process course substitutions, requisite waivers, grade changes, Incomplete forms, program changes, academic forgiveness, and other forms on a daily basis. Navigate student documents in Softdocs for research and information.
  • Assist with the Commencement ceremony planning and participate where needed.
  • Assist Registrar in monitoring changes that are needed in the college catalog and the Registrar's Office website.
  • Utilize the Informer software to provide program and/or enrollment data to departmental and college staff upon request.
  • Assist students, staff, and/or faculty in problem solving in a manner that is sensitive to the issues at hand while complying with institutional policies and procedures. These may include but are not limited to registration issues, override requests, overload requests, program evaluations, and withdrawal issues.
  • Respond to inquiries from students, parents, faculty, and staff on matters of College policies and procedures relating to admissions, residency, registration, add/drop, refunds, course scheduling, grades, no shows, course reinstatements, withdrawals, transcripts, program changes, course substitutions, requisite waivers, credit for prior learning, graduation, GPA's, and other relevant information.
  • Direct and monitor state reporting processes and compliance activities, maintaining alignment with regulatory standards and mitigating organizational risk through proactive oversight.
  • Coordinate communication for students, staff, and faculty with regard to procedure or changes as they relate to the Registrar's Office.
  • Actively participate on departmental and college committees as assigned.
  • Stay informed of current state and federal regulations regarding student records.
  • Assist Registrar with investigating, researching, and exploring new procedures and technologies in order to improve student services and provide benefits to the College.
  • Represent the College and the Registrar's Office in a positive and professional manner and collaborate with academic and other Student Service offices to contribute to the retention of students.

Other Important Functions:
  • Required to remain current in the position's required fields of professional expertise and competencies including computer skills and other knowledge required for job proficiency.
  • Maintain awareness of new developments in Ellucian Colleague, Self Service, Softdocs, and Informer; incorporate any new upgrades into daily responsibilities and provide staff training when necessary.
  • Assist in the promotion and coordination of specific activities and events sponsored by Student Services.
  • Duties of this position will involve working long hours during peak times and may involve attendance at evening or weekend events.
  • Perform other related duties and responsibilities as required.

Qualifications
QUALIFICATIONS
Knowledge of:
  • FERPA (Family Educational Rights and Privacy Act) as it relates to higher education documentation and confidential records.
  • Higher education practices.

Ability to:
  • Perform related work as required.
  • Independently problem solve.
  • Utilize technology and computer software such as Microsoft Office Suite and integrated data systems (i.e. Ellucian Colleague).
  • Multitask and remain organized.
  • Communicate clearly and concisely, both orally and in writing.
  • Maintain mental capacity, which allows the capability of:

    • Making sound decisions and using good judgment
    • Exercising initiative in the completion of work
    • Maintaining confidentiality as appropriate
    • Answering questions
    • Demonstrating intellectual capabilities

  • Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:

    • Standing or sitting for extended periods of time
    • Operating assigned equipment

  • Maintain effective audio-visual discrimination and perception needed for:
  • Making observations
  • Communicating with others
  • Reading and writing
  • Operating assigned equipment
  • Demonstrating intellectual capabilities

Minimum Education/Training
  • An Associate's degree or two or more years of related work experience.
  • Two or more years of experience in Student Services/Affairs or closely related experience.
  • Experience in supervision and/or management; collaborative and inclusive leadership style.

Preferred Education/Training
  • Experience using an integrated data system such as Ellucian Colleague.
  • Experience with a document imaging and retention system (such as Softdocs, OnBase, or ImageNow).

Supplemental Information
Special Instructions to Applicants:
  • This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying.

  • Candidates are required to submit OFFICIAL TRANSCRIPTS for all degrees obtained prior to their first day of work or hire date. If highest level of education is High School diploma or equivalent, proof of completion is required.

  • Candidates who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master's degree conferred by a regionally accredited college or university in the United States.

  • To claim veterans' preference, all eligible persons shall submit a DD Form 214, Certificate of Release or Discharge from Active Duty, to Human Resources during the application process. Human Resources will verify eligibility.

STATEMENT OF NON-DISCRIMINATION
Cape Fear Community College, its faculty and staff, and the Board of Trustees are fully committed to the principles and practice of equal employment and educational opportunities. The College does not discriminate against applicants, students, or employees in any programs and activities provided on the basis of race, color, national origin, sex (including pregnancy and sexual orientation), gender (including gender identity and status as a transgender or transsexual individual), disability, religion, age, genetic information, veteran status or any other protected status as required by Title IX of the Educational Amendments of 1972, Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964 and any other applicable statutes and CFCC policies.
State of NC benefits
https://cfcc.edu/human-resources/current-employees/benefits/state-health-plan/

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