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Assistant Registrar Jobs (NOW HIRING)

State of Virginia

Assistant Registrar

Lexington, VA · On-site

$60K/yr

Assistant Registrar Apply now Job no: 5108574 Work type: Full-Time (Salaried) Location: Lexington, Virginia Categories: Administrative Services Title: Assistant Registrar State Role Title: Hiring ...

New York University

Assistant Registrar

New York, NY · On-site

$85K - $105K/yr

The Assistant Registrar is a proactive member of the managerial team, providing both oversight and support of day-to-day functions with the ability to resolve most complex escalated issues. As an SIS ...

New York University

Assistant Registrar

New York, NY · On-site

$85K - $105K/yr

Reporting to the Deputy Registrar, the Assistant Registrar is a functional expert with thorough knowledge of business practice, academic policy, compliance matters and operational procedure in the ...

Pcom

Assistant Registrar

Philadelphia, PA · On-site

$52K/yr

  • Medical

  • Life

  • Retirement

Assistant Registrar Department: Student Services - Registrar (Philip Heywood) FLSA: United States of America (Exempt) Location: Philadelphia Campus The Assistant Registrar of Academic Records assists ...

UHS

Assistant Registrar - PT

Port Saint Lucie, FL

The Assistant Registrar is responsible for creating and maintaining student schedules on an ongoing basis, filing, computing, preparing written correspondence, and sharing general office duties with ...

University of Chicago Library

Assistant Registrar

Laird, CO · On-site

$65K - $75K/yr

  • Medical

  • Retirement

  • PTO

Department Law Registrar's Office About the Department The University of Chicago Law School is seeking an Assistant Registrar. The individual in this position reports to the Law School's Registrar ...

Linchpin Solutions Inc

Assistant Registrar

Quantico, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Assistant Registrar provides essential administrative support to the Registrar and regional campuses, ensuring the integrity of student records and academic recognition. General Skillset

Elon University

Assistant Registrar

Elon, NC · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Assistant Registrar Job no: 494242 Work type: Staff Full-Time Location: Elon - Charlotte Campus Categories: University Administration Title: Assistant Registrar Position Type: Staff Full-Time Days ...

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Assistant Registrar information

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How much do assistant registrar jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for assistant registrar in the United States is $25.12, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.88 per hour, depending on experience, location, and employer.

What are some common challenges assistant registrars face and how can they effectively manage them?

Assistant Registrars often handle a high volume of data management, complex student records, and strict compliance with academic policies. Balancing accuracy with efficiency is a daily challenge, especially during peak registration or graduation periods. Clear communication, strong organizational skills, and familiarity with student information systems are essential for managing these demands. Collaborating closely with faculty, students, and administrative teams also helps resolve issues quickly and ensures smooth operations.

What are the key skills and qualifications needed to thrive as an assistant registrar?

To thrive as an Assistant Registrar, you need strong organizational abilities, attention to detail, and a background in education administration, often supported by a bachelor’s degree. Familiarity with student information systems (SIS), data management tools, and FERPA compliance is typically required. Excellent interpersonal skills, problem-solving, and the ability to manage confidential information make someone stand out in this position. These skills ensure accurate records, efficient operations, and effective support for students and faculty within an academic institution.

Are assistant registrar jobs in high demand?

Assistant registrar positions are generally in steady demand within educational institutions, museums, and government agencies that require record-keeping and administrative support. Employment growth depends on the sector and region, with opportunities often requiring organizational skills and familiarity with database management systems. Overall, demand remains stable but can vary based on institutional needs and funding levels.

Is being an assistant registrar a stressful job?

The assistant registrar role involves managing student records, registration processes, and administrative tasks, which can be demanding during peak periods such as registration deadlines. The job may involve handling multiple priorities and strict deadlines, contributing to workplace stress, but it also offers structured workflows and organizational tools to manage workload effectively.

What is the difference between Assistant Registrar vs Registrar?

AspectAssistant RegistrarRegistrar
Required CredentialsBachelor's degree, administrative experienceBachelor's or master's degree, extensive administrative experience
Work EnvironmentSupportive, administrative offices in educational institutionsLeadership role overseeing entire registration and records departments
Employer & Industry UsageUniversities, colleges, educational institutionsUniversities, colleges, large educational organizations
Common Search & ComparisonYesYes

The Assistant Registrar typically handles administrative tasks related to student records, registration, and data management under the supervision of the Registrar. The Registrar holds a higher leadership position, responsible for overall records management, policy implementation, and departmental oversight. While both roles require similar credentials, the Registrar's role involves more strategic decision-making and leadership within educational institutions.

What is an assistant registrar?

As an assistant registrar, you help the registrar manage student files and class enrollment at a college, university, or similar educational institution. Your job duties include collecting students’ class schedule data, creating reports for regulatory filings, and overseeing the proper management of student files. You may also work with student transcripts and assist with graduation-related tasks. The career qualifications for an assistant registrar typically include at least a bachelor’s degree in business administration or a similar field and relevant experience at an academic institution. You should also have an understanding of laws and procedures regarding student entrance into college (such as homeland security regulations), as well as excellent interpersonal, communication, and organizational skills.

Do you need a degree to be an assistant registrar?

Typically, an assistant registrar position requires at least a bachelor's degree in education, administration, or a related field. Relevant experience, organizational skills, and familiarity with student information systems or registration processes are also important for this role.
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Assistant Registrar jobs near you
Infographic showing various Assistant Registrar job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,250 per year, or $25.1 per hour.

Assistant Registrar

Virginia Department of Human Resource Management

Lexington, VA • On-site

$60K/yr

Full-time

Posted 15 days ago

Virginia Alcoholic Beverage Control Authority rating

5.2

Company rating: 5.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

822nd of 846 rated public administrative organizations

Job description

Assistant Registrar
Job no: 5108574
Work type: Full-Time (Salaried)
Location: Lexington, Virginia
Categories: Administrative Services
Title: Assistant Registrar
State Role Title:
Hiring Range: $60,000
Pay Band: UG
Agency: Virginia Military Institute
Location: VMI HUMAN RESOURCES OFFICE
Agency Website: www.vmi.edu
Recruitment Type: General Public - G
Job Duties
The Assistant Registrar supports the departmental objective of providing timely and precise college record information and exceptional customer service to cadets, faculty, staff, and all contingencies of the VMI community. This is an administrative professional position that requires wearing the VMI-issued uniform. However, prior military service is not required.
The Assistant Registrar will track, coordinate, and integrate curriculum changes, assuring that degree audits are well defined. Coordinate and develop Colleague coding for use by advisers and cadets in support of academic advising requirements. Will be responsible for coordinating, maintaining, and publishing the VMI Academic Catalogue. Will track and maintain communication with 10-credit rule cadets, readmitted cadets, coordinate approval of transfer credit approval forms, receipt of related official transcripts, and posting transfer credit to the cadet record.
The Assistant Registrar will work directly with the Office of Information Technology in the development of subroutines in support of customized programming requirements supporting curriculum and other academic department directives. Will process ad hoc data reports related to departmental processes through reporting software and utilize other related database software. Will work closely with the Miller Academic Center in support of academic advising and readmission processing.
The Assistant Registrar will coordinate all graduation support functions, including degree requirement tracking, certification of degree requirements, serve as liaison to department heads and advisers regarding degree requirements, diploma ordering, and ceremony preparation, including but not limited to the graduation script book. Will provide support to the Dean's Office and other VMI administrative and academic departments and provide interpretation and enforcement of VMI policies and procedures to cadets, faculty, staff, and the VMI community.
The Assistant Registrar will provide feedback and recommendations regarding overall operations, cross-training, documentation, and instituting new policies and procedures in support of the Registrar's Office and institute objectives. Be assigned to academic committees and will serve as backup to the Registrar in the event of absence. Will provide support in the following areas, but not limited to summer session programs, registration, degree audit tracking, commencement, matriculation, academic schedules, major changes, course substitutions, advanced placement credit processing, dual enrollment credit processing, language placement credit processing, academic waiver processing, National Student Clearinghouse reporting, and domicile changes.
Minimum Qualifications
• Bachelor's degree or extensive experience working in a higher education environment.
• Experience working in a fast-paced office environment with strong time-management abilities.
• Excellent customer service and communication skills (oral, written, and listening). • Professional phone and email etiquette are essential.
• A welcoming demeanor, patience, and a problem-solving mindset.
• The candidate must be proficient in working with database software and Microsoft Office, with emphasis on Excel.
Additional Considerations
• Experience working in a Registrar's Office.
• Experience working in Ellucian Colleague, Entrinsik Informer, and 25Live
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Contact Information
Name: Michelle Murphy
Phone: (540) 464-7192
Email: murphymm115@vmi.edu
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised: 30 Jul 2026 Eastern Daylight Time
Applications close:
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