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Registrar Office Assistant Jobs (NOW HIRING)

Le Moyne College

Assistant Registrar

Syracuse, NY

Position Summary The Assistant Registrar is responsible for all functions within the Registrar's Office as it relates to student records, degree completion, and curriculum management. In ...

Cape Fear Community College

Assistant Registrar

NC · On-site

$5.1K/mo

... Assistant Registrar performs a multitude of tasks to support the Registrar's Office including data ... Supervises assigned Registrar's Office staff. Duties & Responsibilities (Essential Functions ...

Le Moyne College

Assistant Registrar

Syracuse, NY · On-site

Position Summary The Assistant Registrar is responsible for all functions within the Registrar's Office as it relates to student records, degree completion, and curriculum management. In ...

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How much do registrar office assistant jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for registrar office assistant in the United States is $25.12, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.88 per hour, depending on experience, location, and employer.

What is a registrar office assistant?

Registrar Office Assistants are administrative professionals who support the operations of a school's registrar office. They handle tasks such as processing student records, assisting with registration, responding to inquiries, and maintaining databases. Their role is vital for ensuring the accuracy and confidentiality of academic records, helping students with enrollment procedures, and supporting the registrar staff with day-to-day administrative duties. They often serve as a primary point of contact for students and faculty regarding registration and academic records.

What are the key skills and qualifications needed to thrive as a registrar office assistant, and why are they important?

To thrive as a Registrar Office Assistant, you need organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with student information systems, office software like Microsoft Office Suite, and possibly experience with document management systems is typically required. Strong interpersonal skills, problem-solving abilities, and professionalism help you interact effectively with students, staff, and faculty. These competencies ensure accurate record-keeping, efficient office operations, and effective support for academic administration.

What are some common challenges faced by registrar office assistants, and how can they be managed effectively?

Registrar Office Assistants often face challenges such as managing high volumes of student inquiries, maintaining accurate records, and meeting tight deadlines during peak registration periods. To manage these effectively, strong organizational skills and attention to detail are essential, as is the ability to communicate clearly with students, faculty, and other departments. Learning to use student information systems efficiently and prioritizing tasks can help reduce stress and improve workflow. Many offices also provide training and support to help new assistants adapt quickly.

What is the difference between Registrar Office Assistant vs Admissions Coordinator?

AspectRegistrar Office AssistantAdmissions Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationHigh school diploma or equivalent; some roles may prefer post-secondary education
Work EnvironmentEducational institutions' registrar offices, administrative settingsAdmissions offices, educational institutions, enrollment departments
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Common Search & ComparisonRegistrar Office Assistant vs Admissions Coordinator

The Registrar Office Assistant and Admissions Coordinator roles both operate within educational institutions and often require similar educational backgrounds. The main difference lies in their focus: Registrar Office Assistants handle record-keeping, registration, and administrative tasks related to student data, while Admissions Coordinators focus on recruiting, processing applications, and managing the enrollment process. Both roles are essential for smooth institutional operations but serve different stages of the student lifecycle.

Are registrar office assistant jobs in demand?

Registrar office assistant jobs are generally in steady demand due to the ongoing need for administrative support in educational institutions and organizations. These roles often require strong organizational skills and familiarity with office software, and demand can vary based on institution size and location.

Is being a registrar office assistant a stressful job?

The registrar office assistant role involves managing student records, registration processes, and administrative tasks, which can be routine but may also include handling deadlines and customer inquiries. The level of stress depends on the work environment, workload, and organizational support, but generally, it requires attention to detail and good communication skills. Some positions may experience higher stress during peak registration periods or when dealing with complex issues.
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Registrar Office Assistant jobs near you
Infographic showing various Registrar Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $52,250 per year, or $25.1 per hour.

Registrar Office Assistant - Part Time

Ivy Tech

Noblesville, IN • On-site

$15.75/hr

Part-time

Medical, Retirement

Re-posted 7 hours ago

Job description

GENERAL PURPOSE AND SCOPE OF THE POSITION:
The Registrar Office Assistant supports the campus Registrar's Office with daily tasks such as data entry, document imaging, form processing, and events. The position assists the Campus Registrar in maintaining student records, processing requests, and conducts other general clerical assignments for the Registrar's Office and the campus.
MAJOR RESPONSIBILITIES:
  • Assists with data entry and document imaging.
  • Works effectively among several computer platforms utilized by the Registrar's Office.
  • Maintains accurate and up-to-date records of student information.
  • Performs electronic filing by scanning and indexing documentation received.
  • Responds to questions and requests from students, faculty, administrators, and staff and refers to the appropriate area or individual on the campus.
  • Collaborates with other members of the Student Affairs team to ensure efficient and effective delivery of services to students.
  • Assists with enrollment events as needed.
  • Conducts clerical duties for campus functions as needed.
  • Functions effectively within a team environment and possess excellent problem-solving skills.
  • Maintains working knowledge of emergency/safety procedures as provided by the supervisor.
  • Conducts all activities within the established guidelines of the Family Educational Rights and Privacy Act (FERPA).

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned.
SUPERVISION RECEIVED: Director of Data Analytics and Registrar
SUPERVISION GIVEN: None
EDUCATION AND EXPERIENCE:
Associates degree with comparable experience in a similar setting preferred.
High level of technical competency in all phases of clerical procedures and records management.
Composition, spelling, and proofreading skills are needed.
Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
This position pays $15.75 per hour.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:
Health & Wellness
  • Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
  • Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

Financial & Retirement Benefits
  • All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings

Educational Benefits
  • Fee remission for employees, spouses, and legal dependents.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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