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Assistant Administrator Jobs in Alberta (NOW HIRING)

Startec

Production Administrator

Calgary, AB · On-site

The Production Administrator serves as the primary contact between our shop floor and corporate ... Support HR administration with employee record maintenance * Assist with maintaining confidential ...

Specialty Beverage Solutions

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Contract Administration Assistant

Calgary, AB · On-site

CA$23 - CA$27/hr

This position will provide administrative support across several departments and assist with coverage for key business functions. This is an excellent opportunity for someone who enjoys variety, is ...

Specialty Beverage Solutions

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Contract Administration Assistant

Calgary, AB · On-site

CA$23 - CA$27/hr

This position will provide administrative support across several departments and assist with coverage for key business functions. This is an excellent opportunity for someone who enjoys variety, is ...

Wing Assistant

GTM Sales

Calgary, AB · Remote

Wing Assistant is building the next generation of AI-enabled workforce solutions for growing businesses. We help companies get high-quality support across roles like executive assistance, admin ...

Payworks Inc.

Database Administrator

Calgary, AB · Hybrid

... data. Assist in ensuring databases comply with organizational policies and industry standards ... Work closely with Database Administrators, Software Developers, IT Operations, and IT Security to ...

Private Oilfield Services Company

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HR & Accounting Administrator

Leduc, AB · On-site

HR & Accounting Administrator Location: Leduc, Alberta A growing oilfield technology organization ... Process customer and vendor setup documentation * Assist with invoice processing, billing ...

Colliers

Property Administrator

Calgary, AB

The Property Administrator will support the Property Management team and assist with the overall management of the real estate portfolio. Strong client relationships are meaningful to you. You enjoy ...

Colliers

Property Administrator

Calgary, AB

The Property Administrator will support the Property Management team and assist with the overall management of the real estate portfolio. Strong client relationships are meaningful to you. You enjoy ...

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Assistant Administrator information

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.
More about Assistant Administrator jobs
What are the most commonly searched types of Administrator jobs in Alberta? The most popular types of Administrator jobs in Alberta are:
What cities in Alberta are hiring for Assistant Administrator jobs? Cities in Alberta with the most Assistant Administrator job openings:
What are popular job titles related to Assistant Administrator jobs in AB? For Assistant Administrator jobs in AB, the most frequently searched job titles are:
Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Production Administrator

Startec

Calgary, AB • On-site

Full-time

Re-posted yesterday

Job description

ABOUT US:
Startec Compression & Process provides innovative solutions to meet our client’s unique challenges and opportunities.  We are an integrated project and engineering equipment fabricator specializing in the modularized design and packaging of process, refrigeration, and rotating equipment solutions. Most of our solutions are related to Energy Transition and carbon reduction industries.
BEHAVIORAL ASSESSMENT:
All applicants must complete the Traits and Behaviors Assessment below when submitting their application. Please proceed using the link: https://app.traits.com/survey/64e0ab90-7158-46c9-bca5-f1764d43e3bc
POSITION OVERVIEW:
Startec Compression and Process is currently recruiting a Production Administrator to work at our Shepard Shop Office location (9423 Shepard Road SE, Calgary, AB). The Production Administrator serves as the primary contact between our shop floor and corporate support teams, ensuring effective communication, coordination, and administrative support across operations.
As the Production Administrator, you will work with Production, Operations, HR, Payroll, and Supply Chain to support scheduling, estimating, and onboarding, helping keep daily operations on track. If you thrive in a fast-paced environment and have strong organizational skills, we would love to hear from you.
 
KEY PERFORMANCE INDICATORS (KPI):
PRODUCTION ADMINISTRATION (Weighting 40%)Production Administration
  • Act as the main point of contact between shop floor personnel and corporate support team
  • Produce and distribute daily/weekly production reports
  • Coordinate meeting requests and maintain shop vacation calendars
  • Organizing catering and logistics for team meetings or events
  • Provide general administrative support to Operations and Production teams
  • Manage and maintain office supply inventory
  • Maintain office equipment including printers, copiers, and related supplies
  • Process employee expense reports in a timely and accurate manner
  • Maintain accurate and organized records in accordance with company requirements
PAYROLL & HR SUPPORT (Weighting 30%)Payroll Support
  • Provide backup support for timesheet data entry, payroll reporting, and tracking employee hours
  • Support employees with payroll inquiries when needed
HR Onboarding Support
  • Assist with onboarding activities including:
    • Processing new hire documentation and sending to HR/Payroll team
    • Entering employees into the TotalPass600 system
    • Assigning employee timecards
  • Support HR administration with employee record maintenance
  • Assist with maintaining confidential personnel and payroll documentation
PRODUCTION PLANNING & ESTIMATING SUPPORT (Weighting 30%)Estimating Support
  • Assist with preparing simple labor and material cost estimates
  • Maintain material pricing and estimating spreadsheets
  • Gather production data and historical costing to supporting estimating activities
  • Provide administrative estimating support to operations and production as needed
Production Planning
  • Support the Production Scheduler with daily scheduling priorities and workflow coordination
  • Assist with resource planning and scheduling updates as needed
  • Coordinating with procurement to align material delivery with production schedules
  • Tracking production milestones and deadlines
QUALIFICATIONS:
  • Post-secondary education in Business Administration, Office Administration, or a related field is preferred
  • 2–5 years of experience in an administrative role, ideally within a manufacturing, fabrication, or industrial environment
  • Strong organizational skills with the ability to multitask and adapt as priorities change
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Visio)
  • Experience with an ERP system, Navision or Microsoft Dynamics, is an asset
  • Background in production scheduling and estimating in considered an asset
 
THIS ROLE IS A GREAT FIT IF YOU:
  • Have a solid administrative background and a knack for keeping things organized
  • Are comfortable working in an industrial shop environment
  • Enjoy supporting a team and take pride in accurate, detail-oriented work
  • Thrive when managing multiple priorities in a fast-paced environment
THIS ROLE IS NOT THE RIGHT FIT IF YOU:
  • Are seeking a position in engineering, supply chain or project management
  • Prefer a structured, predictable workday with minimal interruptions
  • Are looking for remote or hybrid work arrangements

 

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.

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