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How much do administrative trainee jobs pay per hour?

As of Jun 14, 2026, the average hourly pay for administrative trainee in the United States is $18.67, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.23 per hour, depending on experience, location, and employer.

What is the difference between Administrative Trainee vs Administrative Assistant?

AspectAdministrative TraineeAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer ongoing educationHigh school diploma; some roles may require additional certifications or experience
Work EnvironmentTraining programs, entry-level office settingsEstablished office environments with routine administrative tasks
Employer & Industry UsageInternship or training programs in various industriesCommon support role across industries
Search & Comparison IntentLearning about entry-level training rolesSeeking administrative support positions

Administrative Trainee positions are typically entry-level roles focused on training and development, often part of internship or onboarding programs. Administrative Assistants are experienced support staff responsible for routine office tasks. While both roles involve administrative duties, trainees are in learning phases, whereas assistants are established team members.

What is the meaning of administrative job?

An administrative job involves managing office tasks, organizing information, and supporting daily operations within an organization. Roles often include tasks like scheduling, correspondence, record-keeping, and using tools such as Microsoft Office or other office software.

What does it mean if someone is administrative?

Being administrative refers to performing tasks related to managing office operations, such as organizing files, scheduling appointments, and handling correspondence. Administrative roles often require strong organizational skills and proficiency with office software like Microsoft Office or Google Workspace.

What is an administrative role?

An administrative role involves managing office tasks such as scheduling, correspondence, data entry, and organization to support daily operations. It often requires skills in communication, organization, and proficiency with office software like Microsoft Office or Google Workspace.
What cities are hiring for Administrative Trainee jobs? Cities with the most Administrative Trainee job openings:
What are the most commonly searched types of Administrative jobs? The most popular types of Administrative jobs are:
What states have the most Administrative Trainee jobs? States with the most job openings for Administrative Trainee jobs include:
Administrative Trainee jobs near you
Infographic showing various Administrative Trainee job openings in the United States as of June 2026, with employment types broken down into 1% Internship, 33% Full Time, 55% Part Time, 3% Temporary, and 8% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,840 per year, or $18.7 per hour.

Administrative Assistant 1 or Administrative Assistant Trainee 1/2 (NY HELPS), Hutchings Psychiat...

StateJobsNY

Syracuse, NY • On-site

$47K - $58K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Job description

Duties Description Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.
As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:
• Answering phones, providing information to callers, taking messages, and transferring calls as needed
• Managing calendars
• Creating and managing paper and electronic filing systems
• Preparing correspondence
• Maintaining inventory of office supplies
• Arranging for office equipment maintenance and service
Minimum Qualifications Administrative Assistant 1 - Minimum Qualifications:
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
Substitution: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
OR
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
OR
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Capital District Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.
The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).
Administrative Assistant Trainee 1 - Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
OR
Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.
OR
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
OR
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Capital District Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.
The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).
To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2.
Administrative Assistant Trainee 2 - Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
OR
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
OR
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Capital District Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.
The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).
To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination.
Additional Comments All OMH employees receive a generous benefits package including:
• NYS medical, dental, & vision insurance
• Access to tuition assistance programs
• Excellent opportunities for advancement & professional growth
• Paid time off - 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
• NYS Retirement programs
Background checks will be required.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources
Telephone
Fax 315-426-3605
Email Address hpcpersonnel@omh.ny.gov
Address
Street Hutchings Psychiatric Center
620 Madison Street
City Syracuse
State NY
Zip Code 13210
Notes on Applying Indicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your other application materials.
https://omh.ny.gov/omhweb/employment/docs/employment-application.pdf
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

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