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Administrative Project Manager Jobs (NOW HIRING)

HDR

Administrative Project Coordinator

Chicago, IL · On-site

$22.25 - $29.50/hr

Work with multiple Project Managers and project teams as needed * Coordinate the work of ... Provide administrative support during project execution including internal and external meeting ...

HDR

Administrative Project Coordinator

Chicago, IL · On-site

$22.25 - $29.50/hr

Work with multiple Project Managers and project teams as needed * Coordinate the work of ... Provide administrative support during project execution including internal and external meeting ...

HDR

Administrative Project Coordinator

Newport News, VA · On-site

$19.50 - $26/hr

In the role of Administrative Project Coordinator, we'll count on you to: * Type, format and ... Work with multiple Project Managers and project teams as needed * Assist with project management ...

ITAC

Administrative / Project Assistant

Piscataway, NJ · On-site

While day-to-day responsibilities will be managed on-site with the client, ITAC provides ongoing ... Provide administrative support to project managers and project teams throughout all phases of ...

HDR

Administrative Project Coordinator

Round Rock, TX · On-site

$20 - $26.75/hr

In the role of Administrative Project Coordinator, we'll count on you to: * Type, format and ... Work with multiple Project Managers and project teams as needed * Assist with project guides ...

HDR

Administrative Project Coordinator

Round Rock, TX · On-site

$20 - $26.75/hr

In the role of Administrative Project Coordinator, we'll count on you to: * Type, format and ... Work with multiple Project Managers and project teams as needed * Assist with project guides ...

Alva Electric, Inc.

Be Seen First

Administrative Project Specialist

Evansville, IN · On-site

$20 - $25/hr

Contractor seeks an individual to support Project Managers in a fast past environment. The Administrative Project Specialist serves a critical role providing a range of project management and ...

HDR

Administrative Project Coordinator

Newport News, VA · On-site

$19.50 - $26/hr

In the role of Administrative Project Coordinator, we'll count on you to: * Type, format and ... Work with multiple Project Managers and project teams as needed * Assist with project management ...

STI

Administrative Project Coordinator

Richmond, VA · On-site

$21.25 - $28.50/hr

VDOT Administrative Pjt Coordination Mgr. 1 Duration : 12+ months Location : Richmond, VA : **Local ... Ability to maintain department specific calendars (Renewals, Projects, Contracts). Able to handle ...

ITAC

Administrative / Project Assistant

New Haven, CT · On-site

While day-to-day responsibilities will be managed on-site with the client, ITAC provides ongoing ... Provide administrative support to project managers and project teams throughout all phases of ...

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Administrative Project Manager information

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$30.5K

$80.4K

$137.5K

How much do administrative project manager jobs pay per year?

As of Sep 4, 2026, the average yearly pay for administrative project manager in the United States is $80,437.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,000.00 per year, depending on experience, location, and employer.

What does an administrative project manager do?

An Administrative Project Manager oversees project planning, organization, and execution while managing administrative tasks such as budgeting, scheduling, and resource allocation. They serve as a liaison between teams, ensuring communication and efficiency throughout the project's lifecycle. Their role also includes tracking project progress, preparing reports, and addressing any operational challenges. Strong organizational and leadership skills are essential for success in this position.

What types of projects and teams do administrative project managers typically work with?

Administrative Project Managers often oversee a wide range of projects, from streamlining office procedures to managing cross-departmental initiatives and supporting company-wide events. They usually work within administrative or operations teams but frequently collaborate with staff from finance, HR, IT, and other departments to ensure projects align with broader organizational goals. The role involves balancing various stakeholder needs, tracking project milestones, and resolving logistical challenges. This position offers exposure to different facets of the organization and can serve as a springboard to higher-level management or specialized project leadership roles.

What are the key skills and qualifications needed to thrive as an administrative project manager?

To succeed as an Administrative Project Manager, you need strong organizational, multitasking, and project management skills, usually backed by a bachelor’s degree in business administration or a related field. Familiarity with project management software (such as Asana, Trello, or Microsoft Project), as well as proficiency in Microsoft Office Suite, is often required, and certifications like PMP can be advantageous. Exceptional communication, problem-solving ability, and adaptability are important soft skills for coordinating teams and managing shifting priorities. These competencies ensure efficient project execution, smooth administrative processes, and effective collaboration across departments.

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Administrative Project Manager jobs near you
Infographic showing various Administrative Project Manager job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 12% Part Time, and 1% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $80,437 per year, or $38.7 per hour.

Administrative Project Coordinator

HDR

Chicago, IL • On-site

$22.25 - $29.50/hr

Full-time

Posted 12 days ago

HDR rating

9.3

Company rating: 9.3 out of 10

Based on 60 frontline employees who took The Breakroom Quiz

26th of 452 rated engineering

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. \
At HDR, our employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.
In the role of BES Administrative Project Coordinator, we'll count on you to:
  • Create and maintain electronic files
  • Order insurance and monitor insurance certificates
  • Apply company quality assurance guidelines and procedures for project document management
  • Assist with and help coordinate meetings and presentations
  • Exhibit professionalism with clients
  • Well-organized, detail-oriented, and demonstrated ability to communicate clearly
  • Work with multiple Project Managers and project teams as needed
  • Coordinate the work of multidiscipline design teams
  • Coordinate workload through the entire project development to complete documents on schedule.
  • Ensure product deliverables meet quality standards.
  • Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
  • Create, develop, and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis.
  • Provide administrative support during project execution including internal and external meeting coordination, maintaining accurate files from project kickoff through closeout, document control for incoming and outgoing documents, assisting project managers with project status updates/reports/invoices, assist with project guides, project reviews, and assisting with deliverable development and coordination.
  • Coordinate communication between owners, architects, engineers, contractors, and subcontractors to keep the project aligned and on schedule
  • Technical editing of deliverables. This generally consists of proofreading deliverables and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
  • Manage the documents, workflows, and communication that support project delivery during construction
  • Establish a document filing, distribution, retrieval, and management system that provides for the identification of project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
  • Manage, log and route submittals and RFIs to A/E team and ensure they are reviewed and approved on time
  • Prepare, distribute, and proofread/ format project specifications at each deliverable stage and during construction
  • Assist the Project Manager with Change Control and Risk Management
  • Responsible for many different aspects of a project
  • Work under minimal supervision and meet compressed deadlines
  • Develop project management plans and quality management plans
  • Coordinate with the Project Manager, Accounting, Operational and Business Leadership for regular project reviews
  • Prepare, organize and coordinate contracts and sub-contracts; coordinate and monitor sub-contractor information such as quality management plans and deliverables.
  • Assist with change orders, purchase orders, and procurement as needed
  • Coordinate internal and external meetings and presentations
  • Perform other duties as needed

Preferred Qualifications
  • Previous experience at an Architecture/Engineering firm is a plus
  • Previous experience in construction administration is a plus
  • Strong desire to stay current with the trends of the fast-paced industry
  • Technical writing skills
  • Proficiency with Bluebeam and Microsoft Outlook, Google Project Suite, Teams, Word and Excel.
  • Experience with VisiSpecs, SpecsIntact or similar software
  • Maintain project correspondence, transmittals, and an auditable document trail during construction
  • Administer contracts, including issuing and maintaining contract documents, amendments
  • Apply knowledge of regulatory compliance, including permits, building codes, and quality standards

#LI-EV1
Qualifications
Required Qualifications
  • Associate degree in a closely related field or combination of education and relevant experience
  • A minimum of 1 years related experience
  • Proficiency in Microsoft Word and Excel
  • An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

What HDR employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About HDR

Sourced by ZipRecruiter

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists.

Industry

Specialized design services

Company size

5,001 - 10,000 Employees

Headquarters location

Omaha, NE, US

Year founded

1917

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