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Administrative Project Manager Jobs (NOW HIRING)

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Administrative Project Coordinator

Rancho Cucamonga, CA · On-site

$22 - $29.50/hr

Work with multiple Project Managers and multiple disciplines as needed. * Coordinate with Project ... Perform other administrative duties as needed such as meeting scheduling and logistics coordination ...

HDR

Administrative Project Coordinator

Rancho Cucamonga, CA · On-site

$22 - $29.50/hr

Work with multiple Project Managers and multiple disciplines as needed. * Coordinate with Project ... Perform other administrative duties as needed such as meeting scheduling and logistics coordination ...

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How much do administrative project manager jobs pay per year?

As of Aug 15, 2026, the average yearly pay for administrative project manager in the United States is $80,437.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,000.00 per year, depending on experience, location, and employer.

What does an administrative project manager do?

An Administrative Project Manager oversees project planning, organization, and execution while managing administrative tasks such as budgeting, scheduling, and resource allocation. They serve as a liaison between teams, ensuring communication and efficiency throughout the project's lifecycle. Their role also includes tracking project progress, preparing reports, and addressing any operational challenges. Strong organizational and leadership skills are essential for success in this position.

What are the key skills and qualifications needed to thrive as an administrative project manager?

To succeed as an Administrative Project Manager, you need strong organizational, multitasking, and project management skills, usually backed by a bachelor’s degree in business administration or a related field. Familiarity with project management software (such as Asana, Trello, or Microsoft Project), as well as proficiency in Microsoft Office Suite, is often required, and certifications like PMP can be advantageous. Exceptional communication, problem-solving ability, and adaptability are important soft skills for coordinating teams and managing shifting priorities. These competencies ensure efficient project execution, smooth administrative processes, and effective collaboration across departments.

What types of projects and teams do administrative project managers typically work with?

Administrative Project Managers often oversee a wide range of projects, from streamlining office procedures to managing cross-departmental initiatives and supporting company-wide events. They usually work within administrative or operations teams but frequently collaborate with staff from finance, HR, IT, and other departments to ensure projects align with broader organizational goals. The role involves balancing various stakeholder needs, tracking project milestones, and resolving logistical challenges. This position offers exposure to different facets of the organization and can serve as a springboard to higher-level management or specialized project leadership roles.

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Administrative Project Manager jobs near you
Infographic showing various Administrative Project Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 12% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $80,437 per year, or $38.7 per hour.

Administrative Project Trainee

ALLWORLD PROJECT MANAGEMENT LLC

Memphis, TN • On-site

$22.50/hr

Part-time

Posted 23 days ago

Job description

Administrative Trainee

Allworld Project Management (AWPM) is an Engineering & Construction Project Management Firm on a mission “to exceed client's expectations by delivering value added solutions one task at a time.” We are looking to add an Administrative Trainee to our dynamic team. AWPM is based in Downtown Memphis, TN. This position is part-time in Memphis, TN.


Position Summary:

The Administrative Trainee will provide administrative, communications, marketing, video content, research, and organizational support to the leadership team while gaining hands-on professional experience in a fast-paced engineering, project management, and consulting environment. This position supports weekly executive priorities by helping organize tasks, track follow-ups, prepare communications, coordinate meetings, conduct research, present findings, support light project management activities, and assist with special projects assigned by leadership.

The ideal candidate is organized, detail-oriented, professional, technologically savvy, and eager to learn business operations, marketing, communications, executive administration, digital content development, research, responsible AI use, and project coordination. Strong oral communication, verbal presentation, and written communication skills are essential for success in this role.

Essential Functions:

  • Create, maintain, and update spreadsheets, databases, and reports.
  • Prepare documents, presentations, correspondence, and meeting materials.
  • Assist with tracking executive calendars for time reporting purposes.
  • Monitor and report executive time utilization metrics.
  • Coordinate meeting logistics and distribute meeting invitations.
  • Attend meetings and accurately capture meeting minutes, action items, and follow-up tasks.
  • Prepare summaries and follow-up communications after meetings.
  • Assist with weekly executive task tracking, priority lists, deadline reminders, and follow-up items to help leadership stay organized and accountable.
  • Assist with company branding initiatives and marketing campaigns.
  • Assist with website and digital content updates.
  • Capture, organize, and produce basic video content for company communications, social media, community engagement, internal updates, and leadership messaging.
  • Perform light video editing, including trimming clips, adding captions or titles, organizing footage, preparing short-form videos, and making basic audio or visual adjustments consistent with AWPM branding.
  • Develop social media content consistent with company branding standards.
  • Create graphics, posts, stories, and promotional content
  • Monitor engagement and respond appropriately to comments and messages.
  • Support cross-functional projects assigned by leadership.
  • Manage assigned special projects by organizing project information, tracking milestones, coordinating updates, documenting action items, and preparing status summaries for leadership review.
  • Conduct research and compile information for business initiatives, special projects, marketing opportunities, community engagement efforts, competitive intelligence, vendor options, and executive decision-making.
  • Analyze information from multiple sources and present findings in clear, concise formats, including written summaries, comparison tables, presentation slides, talking points, and recommendation briefs.
  • Use AI tools appropriately and responsibly to improve productivity, draft initial content, summarize information, organize research, support brainstorming, and enhance workflow efficiency while maintaining accuracy, confidentiality, and professional judgment.
  • Draft clear written communications, including emails, brief summaries, announcements, social media captions, meeting follow-ups, and internal updates.
  • Participate in process improvement efforts and operational support activities.
  • Manage multiple and changing priorities to meet deadlines.


Qualifications:

Education – We are seeking candidates that are pursuing a bachelor’s degree from an accredited college or university. Must be enrolled and actively pursuing a college or university degree and must maintain a minimum GPA of 2.5; recommended majors include but not limited to Business Administration, Marketing, Communications, Public Relations, Project Management, or other related fields of study.

Skills – Exceptional organizational skills with attention to detail; strong oral, verbal, and written communication skills; comfort with Microsoft Office applications; ability to prepare professional correspondence, summaries, presentations, and research briefs; ability to evaluate information, synthesize findings, and present recommendations clearly; basic familiarity with social media platforms, digital content creation, light video editing tools, and appropriate AI-enabled productivity tools is preferred.

Competencies:

  • Highly organized and detail oriented.
  • Ability to prioritize and multi-task.
  • Proven ability to solve problems, make decisions, and resolve conflicts.
  • Self-motivated and takes initiative.
  • Ability to work independently.
  • Communicates clearly, professionally, and confidently in both verbal and written formats.
  • Ability to manage special projects, shifting priorities, and time-sensitive assignments with limited supervision.
  • Ability to research unfamiliar topics, verify information, organize findings, and present recommendations in a clear and professional manner.
  • Demonstrates responsible use of AI tools by reviewing outputs for accuracy, protecting confidential information, avoiding overreliance, and using sound judgment before sharing or acting on AI-assisted work.

Working conditions:

  • Position requires a minimum commitment of 20 hours per week.
  • Work may be performed through a hybrid schedule of in-person and remote work, subject to leadership approval and based on business needs, meeting schedules, project assignments, and performance expectations.
  • In-person work may include office support, meetings, event preparation, video/content capture, and project coordination activities.
  • Required to sit for extended periods of time and may involve walking, lifting, and carrying items.

ALLWORLD is an organization committed to diversity and inclusion to drive our business results and create a better future for our teams, customers, partners, and communities that we serve. We believe a diverse workforce allows us to match our growth ambitions across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against based on disability.