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Administrative Project Manager Jobs in California

Seti Institute

Administrative Project Manager

Mountain View, CA · On-site

$60K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Administrative Project Manager * Location: Mountain View, CA (100% Onsite - 5 days per week) * Hours: Monday through Friday, 8:30 a.m. to 5:00 p.m. * Reports To: Chief Human Resources Officer (CHRO)

HDR

Administrative Project Coordinator

Rancho Cucamonga, CA · On-site

$22 - $29.50/hr

Work with multiple Project Managers and multiple disciplines as needed. * Coordinate with Project ... Perform other administrative duties as needed such as meeting scheduling and logistics coordination ...

HDR

Administrative Project Coordinator

Rancho Cucamonga, CA · On-site

$22 - $29.50/hr

Work with multiple Project Managers and multiple disciplines as needed. * Coordinate with Project ... Perform other administrative duties as needed such as meeting scheduling and logistics coordination ...

Motocol

Sr. Healthcare Project Manager

Long Beach, CA · On-site

$70/hr

Assists the project manager and/or senior administrative project manager execute project plan analysis, identifies areas of risk, assists in development of risk mitigation strategies, calculates ...

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Administrative Project Manager information

See California salary details

$30.1K

$79.4K

$135.7K

How much do administrative project manager jobs pay per year?

As of Aug 13, 2026, the average yearly pay for administrative project manager in California is $79,383.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,300.00 and $96,700.00 per year, depending on experience, location, and employer.

What does an administrative project manager do?

An Administrative Project Manager oversees project planning, organization, and execution while managing administrative tasks such as budgeting, scheduling, and resource allocation. They serve as a liaison between teams, ensuring communication and efficiency throughout the project's lifecycle. Their role also includes tracking project progress, preparing reports, and addressing any operational challenges. Strong organizational and leadership skills are essential for success in this position.

What are the key skills and qualifications needed to thrive as an administrative project manager?

To succeed as an Administrative Project Manager, you need strong organizational, multitasking, and project management skills, usually backed by a bachelor’s degree in business administration or a related field. Familiarity with project management software (such as Asana, Trello, or Microsoft Project), as well as proficiency in Microsoft Office Suite, is often required, and certifications like PMP can be advantageous. Exceptional communication, problem-solving ability, and adaptability are important soft skills for coordinating teams and managing shifting priorities. These competencies ensure efficient project execution, smooth administrative processes, and effective collaboration across departments.

What types of projects and teams do administrative project managers typically work with?

Administrative Project Managers often oversee a wide range of projects, from streamlining office procedures to managing cross-departmental initiatives and supporting company-wide events. They usually work within administrative or operations teams but frequently collaborate with staff from finance, HR, IT, and other departments to ensure projects align with broader organizational goals. The role involves balancing various stakeholder needs, tracking project milestones, and resolving logistical challenges. This position offers exposure to different facets of the organization and can serve as a springboard to higher-level management or specialized project leadership roles.

What are the most commonly searched types of Administrative Project jobs in California? The most popular types of Administrative Project jobs in California are:
What are popular job titles related to Administrative Project Manager jobs in California? For Administrative Project Manager jobs in California, the most frequently searched job titles are:
What job categories do people searching Administrative Project Manager jobs in California look for? The top searched job categories for Administrative Project Manager jobs in California are:
What cities in California are hiring for Administrative Project Manager jobs? Cities in California with the most Administrative Project Manager job openings:
Administrative Project Manager jobs near you
Infographic showing various Administrative Project Manager job openings in California as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 2% Temporary, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $79,383 per year, or $38.2 per hour.

Administrative Project Manager

Seti Institute

Mountain View, CA • On-site

$60K - $90K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 9 days ago

Job description

Administrative Project Manager
  • Location: Mountain View, CA (100% Onsite - 5 days per week)
  • Hours: Monday through Friday, 8:30 a.m. to 5:00 p.m.
  • Reports To: Chief Human Resources Officer (CHRO)
  • FLSA Status: Non-Exempt
  • Salary Range: $60,000 - $90,000 annually
About SETI
At the SETI Institute, we aren't just looking at the stars we are actively trying to understand our place among them. Our mission is dedicated to advancing humanity's understanding of the universe through world-class scientific research, exploration, and discovery. We bring together a brilliant, passionate community of researchers, scientists, engineers, and innovators. To fuel our next giant leap, we need a team that matches our cosmic curiosity and can help us bring the world's finest scientific minds together.
About This Role
Every high-performing crew needs a commanding headquarters presence. We are seeking an upbeat, high-level Administrative Project Manager to serve as the face of the organization and the chief cultural ambassador for our Mountain View HQ. This is a crucial, 100% onsite position designed for an energetic executor who will act as the primary, polished point of contact for anyone stepping into our facility from visiting scientists and international dignitaries to internal executives and departments.
In this role, you will own the physical workplace experience and orchestrate complex administrative project workflows. You will smoothly triage HQ traffic, coordinate high-level logistics, and drive key operational initiatives for core business groups including Development, Communications, Finance, and Facilities. If you have an adaptable mindset, airtight tracking habits, and a passion for serving as a dynamic HQ anchor, you will be a vital partner in keeping our launchpad running flawlessly.
What You'll Do
  • Serve as the Primary HQ Ambassador: Welcome and host all external guests, partners, and VIPs upon arrival, manage multi-line communications, and masterfully orchestrate our facility's visitor screening and registration security protocols.
  • Drive Cross-Functional Project Support: Partner directly as an administrative project manager for core business functions, providing targeted workflow, asset, and data coordination to Finance, Development, Communications, and Facilities.
  • Master Complex Meeting Logistics: Oversee HQ conference room calendars to eliminate scheduling conflicts, coordinate intricate meeting agendas, luncheons, and technical briefings, and ensure shared workspaces operate smoothly.
  • Execute Special Initiatives: Act as an agile, independent project manager on special non-recurring and ongoing organizational initiatives, creating clear documentation to ensure seamless team execution.
  • Synchronize HQ Frameworks: Take complete ownership of administrative pipelines, business documentation drafting, priority shipping tracking, inventory logistics, and use tools like Basecamp to monitor cross-departmental project milestones.
Who You Are
  • An Operational Powerhouse: You bring a relentless "get-things-done" attitude, managing a diversified workload with independent judgment and a proactive willingness to take absolute ownership of assignments.
  • An Upbeat Cultural Anchor: You possess an infectious positive attitude and an impeccable professional demeanor that immediately builds trust and collaboration with scientists, executives, and team members alike.
  • An Adaptable Problem Solver: Shifting priorities don't rattle you. You look at a dynamic, fast-paced research environment as an exciting puzzle and easily pivot when organizational projects evolve.
  • A Master Communicator: Your verbal and written skills are crisp, concise, and polished. You know how to tailor your communication effortlessly across all levels of internal staff and external constituents.
  • An Organized Executor: You lean into high accountability, possess legendary follow-up habits, and find genuine satisfaction in building systems that keep project operations running like a finely tuned machine.
What We're Looking For
  • 3+ years of experience in high-level administrative support, project coordination, office management, or an operationally intense business operations role.
  • Proven ability to manage multiple overlapping administrative projects independently while following strict institutional procedures and practices.
  • Superb digital workspace literacy, with deep proficiency across standard communication and file sharing platforms (Slack, Zoom, Dropbox, Google Workspace, and Microsoft 365).
  • Documented background in calendar synchronization, cross-departmental logistics management, and drafting detailed business communications.
  • Comfort working a fixed, highly accountable onsite schedule from 8:30 a.m. to 5:00 p.m., Monday through Friday.
What Will Make You Stand Out
  • Prior experience supporting project operations within tech startups, research institutes, scientific ecosystems, or mission-driven nonprofits.
  • Advanced spreadsheet mastery (Google Sheets and Microsoft Excel) paired with active experience building and utilizing project management pipelines inside Basecamp.
  • A history of optimizing operational workflows, asset tracking, or data-integrity pipelines through automation or clever process design.
  • High comfort level interacting with, and organizing programs for, executive leadership, planetary scientists, or technical engineering teams.
  • Direct experience handling administrative logistics and progression metrics for heavily matrixed or multi-departmental corporate structures.
Compensation & Benefits
SETI offers a competitive compensation package including medical, dental, and vision coverage, retirement benefits, paid time off, professional development opportunities, and other employee programs.
  • Expected Salary Range: $60,000 - $90,000 annually.

Actual compensation will be determined based on factors including skills, experience, qualifications, internal equity, geographic location, and business needs.
Equal Employment Opportunity
SETI is an Equal Opportunity Employer and is committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected under applicable federal, state, or local laws.
Fair Chance Statement
Consistent with applicable law, including the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.
Disclaimer
This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change at any time based on organizational needs and business priorities.

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