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Administrative Coordinator Jobs (NOW HIRING)

Akraya

Administrative Coordinator:

Austin, TX · On-site

$20 - $25/hr

Administrative Coordinator Primary Skills: Organization-Expert, Scheduling-Advanced, Communication-Proficient, Record-Keeping-Intermediate, Vendor-Management-Basic Contract Type: W2 Duration: 12 ...

Petro

Administrative Coordinator

Woodbury, NY

As an Administrative Coordinator, you will be responsible for supporting the office with administrative tasks as well as ensuring compliance of district and company policies. Specific duties include:

Star Group LP

Administrative Coordinator

Woodbury, NY · On-site

As an Administrative Coordinator, you will be responsible for supporting the office with administrative tasks as well as ensuring compliance of district and company policies. Specific duties include:

Ascend

Administrative Coordinator

San Jose, CA

$23 - $25/hr

Ascend Talent Solutions - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service ...

Ascend

Administrative Coordinator

San Francisco, CA

$22 - $25/hr

Ascend Talent Solutions - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service ...

Star Group LP

Administrative Coordinator

Woodbury, NY · On-site

As an Administrative Coordinator, you will be responsible for supporting the office with administrative tasks as well as ensuring compliance of district and company policies. Specific duties include:

Ascend

Administrative Coordinator

Hayward, CA · On-site

$29 - $32/hr

The Property Management Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills ...

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Administrative Coordinator information

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How much do administrative coordinator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for administrative coordinator in the United States is $23.26, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.44 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administrative coordinator, and why are they important?

To thrive as an Administrative Coordinator, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant associate’s or bachelor’s degree. Expertise with office software such as Microsoft Office Suite, calendar management systems, and sometimes project management tools is typically required. Excellent communication, multitasking, and problem-solving abilities help you stand out in supporting teams and managing priorities. These skills are crucial for ensuring smooth office operations, effective workflow, and reliable administrative support.

How does an administrative coordinator typically collaborate with different departments within an organization?

Administrative Coordinators often serve as a central point of contact, facilitating communication and workflow between various departments such as HR, finance, and operations. They manage scheduling, coordinate meetings, and ensure that important updates and documents are shared efficiently across teams. This role requires strong interpersonal and organizational skills, as Administrative Coordinators must balance the needs and priorities of multiple stakeholders while maintaining smooth office operations.

What is the difference between Administrative Coordinator vs Administrative Assistant?

AspectAdministrative CoordinatorAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma or equivalent; some roles may prefer associate's degree
Work EnvironmentOffice settings, coordinating multiple administrative tasks and projectsOffice settings, providing clerical support and routine administrative tasks
Employer UsageUsed in organizations requiring task coordination and project supportCommonly used for general clerical and administrative support roles

The main difference is that Administrative Coordinators handle more complex tasks, coordinate projects, and oversee multiple administrative functions, while Administrative Assistants focus on routine clerical support and daily office tasks. Both roles are essential in office environments but differ in scope and responsibilities.

How much do administrative coordinators make in the US?

Administrative coordinators in the US typically earn a median annual salary of around $50,000, with salaries ranging from approximately $35,000 to $70,000 depending on experience, location, and industry. Factors such as proficiency in office software and organizational skills can influence compensation.
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Administrative Coordinator jobs near you
Infographic showing various Administrative Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,388 per year, or $23.3 per hour.

Administrative Coordinator

Meja Construction

Peachtree City, GA • On-site

Other

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Job Title: Administrative Coordinator
Reports to: VP of Administration
Department: Administration
Type: Full-Time
Job Summary:
The Administrative Coordinator supports the day-to-day operations of the corporate office and serves as a primary resource for routine administrative needs throughout the company. This position coordinates office operations, employee requests, company resources, vendors, meetings, records, supplies, and other miscellaneous administrative needs.
The position is designed for someone who takes ownership, follows through, and enjoys solving the everyday issues that arise in a busy construction company. The Administrative Coordinator will work closely with the Vice President of Administration and other departments to ensure administrative needs are handled efficiently and do not unnecessarily require executive involvement.
Key Responsibilities:
  1. Office Operations:
    • Serve as the primary point of contact for routine office needs and administrative requests.
    • Manage office supplies, equipment, furniture, common areas, storage areas, and general office organization
    • Coordinate office maintenance and repairs with vendors.
    • Maintain an organized and professional office environment and proactively address office needs.
  1. Employee Administrative Support:
    • Assist employees with routine administrative questions, requests, forms, and processes, directing them to the appropriate department when needed.
    • Prepare and distribute company communications as requested.
    • Maintain employee contact lists, organizational information, and company directories.
    • Coordinate employee photos, badges, business cards, company apparel, and similar items.
    • Coordinate workspace, equipment, supplies, and access needs for new employees and the return of company property for departing employees.
  1. Technology and Equipment Coordination:
    • Coordinate computer, phone, tablet, monitor, printer, and other equipment needs with the company's IT provider.
    • Coordinate technology setup and software access for new employees.
    • Maintain records of company issued technology and equipment.
    • Assist employees with routine technology requests and coordinate resolution with IT as needed.
    • Coordinate replacement, transfer, return, and disposal of company equipment.
  2. Vendors and Purchasing:

  • Serve as the administrative contact for routine office vendors and service providers.
  • Obtain quotes, place approved orders, and coordinate purchases as directed.
  • Track orders, deliveries, and service appointments through completion.
  • Maintain vendor information and assist with researching products, services, and vendors as needed.
  • Review routine invoices for accuracy and route them appropriately.
  1. Meetings and Company Events:
  • Coordinate company events, meetings, employee celebrations, recognition events, lunches, and other company activities.
  • Reserve meeting spaces and coordinate food, supplies, and other logistics.
  • Coordinate registrations and administrative details for conferences, training, and company events.
  • Maintain calendars for recurring company activities and events.
  1. Administrative Coordination and Follow Through:
  • Maintain lists of outstanding administrative items and follow through until completion.
  • Prepare spreadsheets, forms, letters, reports, and other documents.
  • Track renewals, subscriptions, registrations, memberships, and other recurring administrative items.
  • Research and assist with resolving miscellaneous administrative issues.
  • Develop checklists and repeatable processes for recurring administrative tasks.
  1. Special Projects and General Support
  • Assist the Vice President of Administration with special projects and company initiatives.
  • Coordinate logistics associated with office moves, renovations, furniture changes, and workspace modifications.
  • Gather information, obtain pricing, schedule vendors, communicate instructions, and track completion of assigned projects.
  • Assist other departments with administrative projects when approved by the Vice President of Administration.
  • Take ownership of miscellaneous assignments that do not clearly fall within another department.
  • Perform other duties as assigned.
Qualifications:
  • 3+ years of administrative, office coordination, office management, or similar experience preferred.
  • Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities and follow through without constant supervision.
  • Ability to communicate professionally with employees, vendors, clients, and leadership.
  • Ability to handle confidential information appropriately.
  • Experience in construction or a similar fast-paced business environment is preferred.
Preferred Skills:
  • Highly organized with strong attention to detail.
  • Proactive and willing to take ownership of tasks.
  • Resourceful and comfortable figuring out how to solve unfamiliar problems.
  • Strong follow through and accountability.
  • Comfortable working with employees at all levels of the company.
  • Able to shift priorities as needs arise.
  • Comfortable learning new technology and software.
  • Team-oriented with a willingness to help wherever needed.
  • Able to recognize what can be handled independently and what needs to be elevated to leadership.

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