What Is an Administrative Coordinator and How to Become One

An administrative coordinator is responsible for providing various support functions for a company and its employees. As an administrative coordinator, your job duties include supervising office employees, performing periodic employee evaluations, and hiring new staff members. You also work with management to ensure the company operates within its budgetary guidelines. You may perform clerical functions such as letter writing, report generation, database updates, and approval of expenses as well. In an administrative coordinator career, you need multi-tasking skills, excellent organization, and an eye for detail. Additional qualifications include experience in an administrative role.

Job Summary

We are seeking a motivated, experienced administrative coordinator to join our growing organization. In this position, you will play a key role in streamlining our company's workflow as the link between various departments, employees, and vendors. You will be responsible for maintaining an organized front office, performing bookkeeping and clerical duties, and assisting other employees as needed.

Duties and Responsibilities

• Answer and direct telephone calls
• Monitor and direct incoming mail; prepare outgoing mail for pickup
• Greet visitors to the office and direct visitors to the correct location
• Perform general administrative, clerical, and executive support tasks to ensure organizational sustainability
• Collaborate with directors to devise and implement strategic administrative improvements
• Oversee expenditures and work with the accounting department to manage the company's budget
• Perform basic bookkeeping tasks as needed
• Recruit, hire and train new employees based on departmental needs
• Evaluate current employees; provide support where needed
• Assign work tasks, create schedules, and manage calendars
• Make travel arrangements for staff
• Organize and facilitate workflow to ensure a productive workplace
• Oversee facility management and maintenance
• Coordinate with outside vendors and contractors
• Directly supervise clerical support staff
• Maintain records and databases of employee information and company operations
• Create reports, prepare presentations, and write letters
• Coordinate the use and organization of office space
• Manage inventory of office supplies; purchase supplies and equipment when needed
• Operate office machineries such as computers, photocopiers, and printers; perform light maintenance and troubleshooting

Requirements and Qualifications

• High school diploma or equivalent required; academic background in business administration
• Several years of experience in administrative support roles or office management
• Excellent written and verbal communication skills
• Effective problem-solver
• Highly organized and detail-oriented