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Administrative Assistant Receptionist Jobs in Puerto Rico

CooperCompanies

Administrative Assistant

Juana Diaz, PR · On-site

$17.50 - $23.50/hr

The Administrative Assistant provides administrative support to the Plant Leader and the site leadership team within the Puerto Rico Manufacturing Operations (PRMO). Working in a highly confidential ...

UHS

PR · On-site

$17.25 - $23.25/hr

Website: The Administrative Assistant provides direct administrative and organizational support to the CEO, ensuring the efficient management of the CEO's schedule, communications, and daily ...

DaVita

Administrative Assistant

Moca, PR · On-site

$16 - $21.50/hr

Here is what you can expect when you join our Village as an Administrative Assistant: A community first, company second culture based on Core Values that really matter. Clinical outcomes consistently ...

STI

Administrative Assistant

San Juan, PR · On-site

$17.75 - $23.75/hr

Administrative Support This is an exciting opportunity to join a fast-paced, engaging team ... Assist with research, planning, and coordination of team events • Assist with planning and ...

DaVita

Administrative Assistant

San Juan, PR

$17.75 - $23.75/hr

Here is what you can expect when you join our Village as an Administrative Assistant: A community first, company second culture based on Core Values that really matter. Clinical outcomes consistently ...

Bonneville Group

Administrative Assistant

Caguas, PR · On-site

$17.50 - $23.75/hr

El Asistente Administrativo es responsable de brindar apoyo administrativo y operativo a los distintos departamentos de la empresa, asegurando el manejo eficiente de documentos, comunicaciones ...

DaVita

Administrative Assistant (PCT)

Moca, PR · On-site

$16 - $21.50/hr

DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives ...

DaVita

Administrative Assistant (PCT)

San Juan, PR · On-site

$17 - $28/hr

DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives ...

STI

Administrative Assistant

San Juan, PR · On-site

$17.75 - $23.75/hr

... • Assist with research, planning, and coordination of team events • Assist with planning and coordination of meetings • Assist with research, planning, and coordination of CSR events ...

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Administrative Assistant Receptionist information

What is an administrative assistant receptionist?

Administrative Assistant Receptionists are professionals who handle front desk responsibilities and provide administrative support within an organization. Their tasks often include greeting visitors, answering phone calls, managing schedules, processing mail, and maintaining office supplies. They play a key role in ensuring smooth communication and efficient daily operations in an office environment. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an administrative assistant receptionist?

To thrive as an Administrative Assistant Receptionist, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent communication, professionalism, and multitasking abilities are standout soft skills for this position. These competencies ensure smooth office operations, positive interactions with clients and staff, and efficient handling of daily administrative tasks.

What are some common challenges administrative assistant receptionists face when managing multiple tasks simultaneously?

Administrative Assistant Receptionists often juggle a variety of responsibilities such as answering phones, greeting visitors, scheduling appointments, and handling correspondence. One common challenge is prioritizing tasks effectively, especially during busy periods when multiple requests come in at once. Staying organized, using scheduling tools, and maintaining clear communication with team members can help manage these challenges. Developing strong multitasking and time management skills is essential to ensure all duties are handled efficiently and professionally.

What is the difference between Administrative Assistant Receptionist vs Office Clerk?

AspectAdministrative Assistant ReceptionistOffice Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma or equivalent
Work EnvironmentFront desk, administrative offices, customer interactionClerical areas, filing, data entry
Employer & Industry UsageBusinesses, healthcare, legal officesVarious industries, including retail, government, corporate
Common Search & ComparisonOften compared for front desk and administrative support rolesCompared for clerical and data entry tasks

The main difference is that Administrative Assistant Receptionists handle front desk duties, customer interactions, and administrative support, while Office Clerks focus more on clerical tasks like filing, data entry, and document management. Both roles require similar credentials but serve different functions within an organization.

What are the top 3 skills of an administrative assistant receptionist?

The top three skills for an administrative assistant receptionist are strong communication skills, organizational ability, and proficiency with office software such as Microsoft Office. These skills enable effective handling of front-desk duties, scheduling, and correspondence, which are essential in this role.

What are popular job titles related to Administrative Assistant Receptionist jobs in Puerto Rico?

For Administrative Assistant Receptionist jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Receptionist jobs in Puerto Rico look for?

The top searched job categories for Administrative Assistant Receptionist jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Administrative Assistant Receptionist jobs?

Cities in Puerto Rico with the most Administrative Assistant Receptionist job openings:

What are popular job titles related to Administrative Assistant Receptionist jobs in PR?

For Administrative Assistant Receptionist jobs in PR, the most frequently searched job titles are:

Administrative Assistant Receptionist jobs near you

Administrative Assistant

CooperCompanies

Juana Diaz, PR • On-site

$17.50 - $23.50/hr

Full-time

Posted 29 days ago

Job description


The Administrative Assistant provides administrative support to the Plant Leader and the site leadership team within the Puerto Rico Manufacturing Operations (PRMO). Working in a highly confidential and fast-paced environment, this role partners closely with senior leaders to manage complex administrative, coordination, and communication activities critical to effective site leadership and operations. Serving as a key liaison across the organization, the Administrative Assistant supports strategic and operational priorities and contributes to overall organizational efficiency.
Responsibilities
  • Serve as a trusted administrative partner to the Plant Leader, acting as the main point of contact between the Plant Leader, the site leadership team, and internal and external stakeholders, ensuring professional, timely, and effective communication.
  • Safeguard confidential and sensitive information by handling operational, financial, and personnel data with the highest level of discretion, in strict compliance with company policies and regulatory standards.
  • Manage and coordinate calendars for the Plant Leader, including scheduling meetings, leadership sessions, conferences, department reviews, executive visits, and corporate events, ensuring optimal time management and prioritization.
  • Prepare and manage Plant Leader communications and documentation, including meeting agendas, minutes, reports, presentations, briefs, communications, and data summaries, ensuring accuracy, clarity, and timeliness.
  • Plan and coordinate domestic and international travel arrangements for the site leadership team, including flights, accommodations, transportation, itineraries, and logistics, ensuring compliance with company travel and expense policies.
  • Coordinate and support internal and external meetings, site events, town halls, audits, and corporate visits, including logistical planning, material preparation, on-site support, and post-event follow-up.
  • Track, monitor, and follow up on action items and commitments arising from leadership meetings, audits, and operational reviews, ensuring accountability and timely completion.
  • Provide comprehensive administrative and operational support, including receiving and routing phone calls, managing correspondence, organizing files, and maintaining accurate documentation systems in alignment with quality and regulatory standards.
  • Utilize Artificial Intelligence (AI), digital productivity tools, and automation technologies to develop, analyze and improve administrative processes, systems, and workflows, enhancing efficiency, productivity, communication, and data-driven decision-making while ensuring compliance with company policies and confidentiality requirements
  • Facilitate cross-functional communication and collaboration between departments to support plant operations and site leadership initiatives.
  • Prepare, submit, and track expense reports for the Plant Leader and site leadership team, as well as process purchase orders, invoices, and small budget items, ensuring accuracy, documentation integrity, and timely completion.
  • Resolve administrative and operational issues by coordinating report preparation, analyzing data, identifying solutions, and proactively addressing challenges.
  • Contribute to overall team effectiveness by supporting special projects, expediting work results, and performing related duties as assigned.

Quality System Responsibilities
  • Comply with the Quality System Regulation (QSR).
  • Executes job responsibilities as established in the Standard Operating Procedures (SOP).
  • Follows the documentation procedures.
  • Completes training for the qualification and certification, as required, to execute the job.

Environmental, Occupational Health and Safety Responsibilities
  • Embraces, supports and aligns with corporate social responsibility policies while complying with applicable environmental, health and safety laws, regulations, procedures and corporate standards.
  • Notifies conditions, near misses, accidents and incidents including environmental, that occurred in site's premises to prevent or eliminate any risk or exposure.
  • Communicates any process changes that may impact Environmental, Health, Safety and Sustainability aspects to ensure compliance with regulatory obligations including protection of people and the environment.
  • Promotes a safe and environmentally friendly workplace.

"We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace."
Qualifications
Knowledge, Skills, and Abilities:
  • Fully bilingual (English/Spanish) with exceptional written and verbal communication skills.
  • Strong organizational, planning, prioritization, and time-management skills, with the ability to manage multiple tasks and competing priorities in a fast-paced environment.
  • Advanced reporting, presentation, and documentation skills, demonstrating strong attention to detail and accuracy.
  • Must demonstrate flexibility in work schedules and be available to work extended hours, evenings, weekends, or additional time as business and operational needs require.
  • Proven ability to manage complex scheduling, travel logistics, and executive-level coordination.
  • Excellent interpersonal and collaboration skills, with the ability to build effective working relationships across all organizational levels, including senior leadership and external stakeholders.
  • Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams), including advanced use of Microsoft Copilot and other Artificial Intelligence (AI) platforms and digital productivity tools, to develop presentations, improve administrative processes, reports, meeting summaries, communications, data analysis, and process efficiencies.
  • Up-to-date knowledge of modern office technologies and administrative tools to enhance productivity and efficiency.
  • Demonstrated sound judgment, discretion, and handling of confidential information with professionalism and integrity.
  • Demonstrated ability to quickly learn and adapt to emerging technologies, digital platforms, and AI-driven solutions that support business and operational objectives.
  • Ability to work independently with minimal supervision, exhibiting accountability, reliability, and strong work ethic.
  • Flexible, proactive, and adaptable, with a strong customer-service mindset, commitment to teamwork, and continuous improvement.

Work Environment:
  • Generally, it works in a closed environment, in office conditions, with loud level of noise and controllable changes of temperature.
  • Needs to stand, walk and be seated for a long period of time.
  • Uses hands to feel, finger or handle and reach.
  • Works with a personal computer and programs to prepare documents or reports.
  • Applies communication skills (advanced reading, writing, and technical skills) and mathematical concepts knowledge to perform work and coordinate with others.
  • Needs to have high analytical capacity and level of professionalism and judgment to resolve problems.

Experience:
  • Minimum of five (5) years of progressive experience providing administrative support, preferably to General Manager, Director, or senior leadership-level roles.
  • Demonstrated experience managing complex calendars, schedules, and administrative support for leadership teams.
  • Previous experience working in a regulated manufacturing environment, such as medical devices, pharmaceuticals, or biotechnology.

Education:
  • Bachelor's degree in business administration, Office Administration, Office Systems, or a related field.
  • Professional certifications in Office Administration, Executive Support, Administrative Management, or Project Coordination are preferred.

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