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Operations Administrative Assistant Jobs in Puerto Rico

Insight Communications

PR · On-site

$14.50 - $19.75/hr

... and Operations departments. He will collaborate as the main intermediary to channel any request ... assist with daily office needs and managing the general administrative activities of our company.

EDGE Legal LLC

Administrative Assistant

San Juan, PR

$17.75 - $23.75/hr

As an Administrative Assistant, you'll play a vital role in ensuring our operations run smoothly. Your organizational skills and attention to detail will help us deliver high-value legal services to ...

Boys & Girls Club

ADMINISTRATIVE ASSISTANT

Bayamon, PR · On-site

$15/hr

Collaborate in the data collection, operational and programmatic compliance, documentation and ... administrative tasks. 3. Assists with communication and documentation regarding the status of ...

U.S. Courts

$89K - $106K/yr

Summary The Supervisory Administrative Assistant supervises at least three members of the ... Financial management: assisting with financial operation and budget projections, reviewing and ...

Plexos Group

Be Seen First

Administrative Assistant (Infrastructure Program)

San Juan, PR · On-site

$21 - $25/hr

The Administrative Assistant will provide comprehensive administrative and operational support to the School Infrastructure Program administered by the Puerto Rico Department of Education (PRDE)

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Operations Administrative Assistant information

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Puerto Rico? For Operations Administrative Assistant jobs in Puerto Rico, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Puerto Rico look for? The top searched job categories for Operations Administrative Assistant jobs in Puerto Rico are:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Puerto Rico as of May 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Insight Communications

PR • On-site

$14.50 - $19.75/hr

Full-time

Posted 21 days ago

Job description

Job Description

Department

Administration

Location

342 San Luis St., Suite 304, San Juan, PR 00920

Position

Administrative Assistant

Reports to

María Miranda De Jesús

Title

HR & Finance Director

Position type:

Full time

Part time

Contract

In house

Shift hours: 40 weekly

Operating: Monday to Friday: 8:00 am to 5:00 pm

Extent

No extent

General purpose

The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes.

RESPONSIBILITIES AND COMPETENCES

- Collaborates with the coordination and planning of internal and external meetings

* Logistics to organize meeting place, food services, equipment, etc.

- Manage confidential files and documents

- Coordination and administration of trips, flight reservations and lodging

- Maintenance of company contacts database

- Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required

- Channel phone box, answer and transfer calls

- Manage conference availability and use

- Write and distribute emails, correspondence notes, letters, faxes and forms

- Distribute received correspondence

- Realization of virtual calendars of meetings and reminder events

- Coordinate the internal and external messaging of the company

- Attend visits

- Supervise Maintenance personnel and fulfillment of tasks

- Creation and drafting of documents

- Any other task designated by your supervisor or immediate manager, not limited to the aforementioned

WORK EXPERIENCE REQUIREMENTS

- Minimum of 1 to 2 years of experience in Reception or Administrative Assistant

- Knowledge of office management systems and procedures

- Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others

- Time management, punctuality, and sense of urgency

- Analytical, methodical, and numerical ability

- Highly attentive to detail, organized, honest, ethical and responsible

- Mastery of Microsoft Office programs

- Trained to work under pressure and able to respond to high volume of work

- Ability to work in a team

- Good verbal and written communication, interpersonal and problem solving

- Experience in planning, coordinating and managing activities

- Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines

- Ability to reserve confidentiality regarding business and company affairs

- Attention to detail and ability to solve problems

- Results oriented

- Possess high professionalism and ability to deal with clients and colleagues

Academic requirements

- University studies in Business Administration

DEMANDS

- I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions

- Number of people directly supervised 2 maintenance people

- Exposed to use of computerized equipment at all times to perform its functions

- Vision, speaking and listening are required to perform their functions and capable of being understood

- Be available to work overtime in cases of operational need that may be required

- Travel requirement if necessary, to the Dominican Republic facilities

APPROVED by

Maria Miranda De Jesús

Title

HR & Finance Director

Employee sing

Date


Affirmative Action Plan Statement / Equal Employment Opportunity

Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training.


Insight Communications, Corp.

342 San Luis St., Suite 304, San Juan, PR 00920

Tels. 787-625-1930, 787-625-1927, 787-625-1929 Fax. 787-625-1928


Monday to Friday from 8:00 am to 5:00 pm
40 hours weekly 80 hours biweekly