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Operations Administrative Assistant Jobs in Puerto Rico

Cotton

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

Administrative Assistant Department: Restoration Employment Type: Temporary Location: Ponce, Puerto ... operation of project accounting activities. This role is responsible for maintaining project ...

Cotton Holdings

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

The Administrative Assistant provides administrative support to the Project Accountant II and the Project Administrator to ensure the efficient operation of project accounting activities. This role ...

Cooper Companies

Administrative Assistant

Juana Diaz, PR · On-site

$17.50 - $23.50/hr

Serving as a key liaison across the organization, the Administrative Assistant supports strategic and operational priorities and contributes to overall organizational efficiency. Knowledge, Skills ...

CooperCompanies

Administrative Assistant

Juana Diaz, PR · On-site

$17.50 - $23.50/hr

Serving as a key liaison across the organization, the Administrative Assistant supports strategic and operational priorities and contributes to overall organizational efficiency. Responsibilities

UHS

PR

$17.25 - $23.25/hr

... operational tasks. In addition, this role contributes to the optimization of administrative ... assist other departments as needed. * Manage time effectively by setting priorities aligned with ...

UHS

PR · On-site

$17.25 - $23.25/hr

... operational tasks. In addition, this role contributes to the optimization of administrative ... assist other departments as needed. * Manage time effectively by setting priorities aligned with ...

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Operations Administrative Assistant information

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Puerto Rico?

For Operations Administrative Assistant jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Puerto Rico look for?

The top searched job categories for Operations Administrative Assistant jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Operations Administrative Assistant jobs?

Cities in Puerto Rico with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Administrative Assistant

Cotton

Ponce, PR • On-site

$19 - $20/hr

Temporary

Posted 14 days ago

Job description

Administrative Assistant
Department: Restoration
Employment Type: Temporary
Location: Ponce, Puerto Rico
Compensation: $19.00 - $20.00 / hour
Description
The Administrative Assistant provides administrative support to the Project Accountant II and the Project Administrator to ensure the efficient operation of project accounting activities. This role is responsible for maintaining project documentation, performing data entry, coordinating communications, scheduling meetings, and assisting with accounting and project administration tasks. The Project Administrative Assistant supports project teams by ensuring records are accurate, documentation is complete, and administrative processes are performed efficiently.
Key Responsibilities
Administrative Support
  • Provide administrative support to the Project Administrator and Project Accountant II.
  • Answer phone calls, respond to emails, schedule meetings, maintain calendars, and prepare correspondence and meeting materials.

Document Management
  • Maintain accurate and organized electronic and hard-copy project files.
  • Scan, file, archive, and organize project documentation for billing, audits, reporting, and closeout.

Data Entry & Project Support
  • Enter and update project information, purchase orders, invoices, and other project data in company systems.
  • Maintain project logs, reports, spreadsheets, and databases while ensuring documentation is complete and accurate.
  • Verify documentation is complete before routing for review or approval.
  • Assist with purchase orders, vendor invoices, and supporting documentation.
  • Coordinate with project teams, vendors, customers, and internal departments to obtain required documentation.

Office Administration
  • Order and maintain office and project supplies.
  • Maintain confidentiality of project, financial, and company information.
  • Perform general office administration and other duties as assigned.

Skills, Knowledge and Expertise
Work Experience
  • 1-3 years of administrative or operations support experience, preferably in construction, restoration, or logistics.
  • Experience managing schedules, compliance tracking, and administrative coordination for field-based teams.

Skills
  • Organization: Strong time management and scheduling abilities with keen attention to detail.
  • Communication: Strong written and verbal communication skills with the ability to interact with leadership, project teams, vendors, and field personnel.
  • Technology: Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and scheduling or project management tools; experience with ERP systems preferred.
  • Data Management: Skilled in maintaining databases, tracking systems, and compliance documentation.
  • Team Support: Collaborative and service-oriented, with the ability to work across multiple departments.

Education
  • High school diploma or equivalent.
  • Preferred: Associate or Bachelor degree in Business Administration, Management, or related field.

Knowledge
  • Understanding of operations, scheduling, and project coordination.
  • General understanding of construction or restoration project workflows and field staffing structures.
  • Awareness of safety, HR, and compliance documentation processes.

Personal Traits and Attributes
  • Dependable: Reliable and consistent with meeting deadlines and maintaining accurate records.
  • Proactive: Takes initiative in identifying scheduling or compliance needs before issues arise.
  • Professional: Maintains a high standard of professionalism in communication and demeanor.
  • Detail-Oriented: Ensures accuracy in documentation and scheduling tasks

Languages
  • Bilingual (English/Spanish) preferred.

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