Maintenance Assistant
Bayamon, PR · On-site
$14.75 - $18.50/hr
The Maintenance Assistant provides administrative, logistical, and safety support to the ... administrative experience, preferably in maintenance, logistics, or industrial operations.
Maintenance Assistant
Bayamon, PR · On-site
$14.75 - $18.50/hr
The Maintenance Assistant provides administrative, logistical, and safety support to the ... administrative experience, preferably in maintenance, logistics, or industrial operations.
PR · On-site
Medical
Retirement
PTO
Our expertise includes disaster recovery operations support, long-term recovery organization ... Relevant experience as a Document Controller, Records Clerk, Administrative Assistant, Information ...
Quick apply
PR · On-site
Medical
Retirement
PTO
Our expertise includes disaster recovery operations support, long-term recovery organization ... Relevant experience as a Document Controller, Records Clerk, Administrative Assistant, Information ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
Aviation Operations & Support
Medical
Dental
Vision
Retirement
... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...
... and requirements. * Assist in audit preparation activities, including evidence gathering ... Provide general administrative and operational support as needed to ensure smooth day-to-day ...
... and requirements. * Assist in audit preparation activities, including evidence gathering ... Provide general administrative and operational support as needed to ensure smooth day-to-day ...
PR · On-site
Medical
Dental
Life
Retirement
PTO
... administrative tasks, and ensuring compliance with safety and operational standards. The ideal ... Responsibilities: * Assist in coordinating building maintenance and repair activities with vendors ...
Quick apply
PR · On-site
Medical
Dental
Life
Retirement
PTO
... administrative tasks, and ensuring compliance with safety and operational standards. The ideal ... Responsibilities: * Assist in coordinating building maintenance and repair activities with vendors ...
PR · On-site
$12.65/hr
Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...
PR · On-site
$12.65/hr
Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...
PR · On-site
$12.63/hr
Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...
PR · On-site
$12.63/hr
Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...
PR · On-site
$12.63/hr
Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...
PR · On-site
$12.63/hr
Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...
Receiving Administrative
Cidra, PR · On-site
$15/hr
Medical
Dental
Vision
Retirement
... warehouse operations with precision and enthusiasm. Your proactive approach will ensure that ... Assist in order picking, packing, and staging for outbound distribution using warehouse ...
New
Quick apply
Receiving Administrative
Cidra, PR · On-site
$15/hr
Medical
Dental
Vision
Retirement
... warehouse operations with precision and enthusiasm. Your proactive approach will ensure that ... Assist in order picking, packing, and staging for outbound distribution using warehouse ...
New
Service Coordinator
Juncos, PR · On-site
$19.25 - $24.25/hr
Medical
Dental
Vision
Retirement
PTO
Support special workplace initiatives and operational projects as needed * Assist leadership with ... administrative operations, customer service, or related operational support roles Technical Skills
Service Coordinator
Juncos, PR · On-site
$19.25 - $24.25/hr
Medical
Dental
Vision
Retirement
PTO
Support special workplace initiatives and operational projects as needed * Assist leadership with ... administrative operations, customer service, or related operational support roles Technical Skills
Service Coordinator
Juncos, PR · On-site
$19.25 - $24.25/hr
Medical
Dental
Vision
Retirement
PTO
Support special workplace initiatives and operational projects as needed * Assist leadership with ... administrative operations, customer service, or related operational support roles Technical Skills
Service Coordinator
Juncos, PR · On-site
$19.25 - $24.25/hr
Medical
Dental
Vision
Retirement
PTO
Support special workplace initiatives and operational projects as needed * Assist leadership with ... administrative operations, customer service, or related operational support roles Technical Skills
PR · On-site
$10.75 - $13.50/hr
EXECUTIVE IMMEDIATE SUPERVISOR: CEO'S ADMINISTRATIVE ASSISTANT CLASSIFICATION: NON-EXEMPT NATURE OF ... Purchase office supplies, products, groceries, and other items required for corporate operations ...
Quick apply
PR · On-site
$10.75 - $13.50/hr
EXECUTIVE IMMEDIATE SUPERVISOR: CEO'S ADMINISTRATIVE ASSISTANT CLASSIFICATION: NON-EXEMPT NATURE OF ... Purchase office supplies, products, groceries, and other items required for corporate operations ...
Plan, coordinate, direct, and evaluate administrative activities as delegated by the VP of ... Lead and assist in the execution of strategic initiatives designed to reduce costs, improve ...
Plan, coordinate, direct, and evaluate administrative activities as delegated by the VP of ... Lead and assist in the execution of strategic initiatives designed to reduce costs, improve ...
Operations Administrative Assistant information
What is an operations administrative assistant?
Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.
What skills and qualifications are needed to be an operations administrative assistant?
To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.
What are common challenges faced by operations administrative assistants and how can they be addressed?
Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What is the difference between Operations Administrative Assistant vs Office Coordinator?
| Aspect | Operations Administrative Assistant | Office Coordinator |
|---|---|---|
| Primary Role | Supports operational functions, manages administrative tasks related to business processes | Oversees daily office operations, manages administrative support for office environment |
| Required Skills | Administrative skills, basic knowledge of operations, communication | Organizational skills, multitasking, communication, customer service |
| Work Environment | Corporate offices, business settings | Office settings, administrative departments |
| Common Usage | Used in industries with operational processes, logistics, or project support | Used in general office environments, administrative support roles |
The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.
How much does an operations administrative assistant get paid?
The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.
What does an operations administrative assistant do?
An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.
What are popular job titles related to Operations Administrative Assistant jobs in Puerto Rico?
For Operations Administrative Assistant jobs in Puerto Rico, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Puerto Rico look for?
The top searched job categories for Operations Administrative Assistant jobs in Puerto Rico are:
$14.75 - $18.50/hr
Full-time
Re-posted 29 days ago
Job description
Main Purpose:
The Maintenance Assistant provides administrative, logistical, and safety support to the Maintenance Department. The role ensures effective coordination of procurement processes, documentation control, and contractor support. Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.
Knowledge Skills and Abilities, Key Responsibilities:
Key Responsibilities
Administrative & Procurement Support
• Generate and manage purchase orders for maintenance-related materials and services.
• Request and consolidate quotes from vendors, ensuring competitive sourcing.
• Track procurement status and coordinate with suppliers for timely delivery.
• Ensure proper classification and budget allocation of all maintenance-related purchases (OPEX/CAPEX).
2
Work Order & Documentation Management
• Create, update, and close maintenance work orders in the CMMS.
• Maintain an organized archive of maintenance records, certifications, warranties, and technical documentation.
• Ensure contractor reports and service confirmations are properly collected and filed.
3
Vendor & Contractor Coordination
• Follow up on pending maintenance services or deliveries from external contractors.
• Assist in organizing contractor visits including access requests, documentation checks, and safety onboarding.
4
Safety Program Reporting Support
• Assist in compiling maintenance-related safety data such as corrective actions, equipment failures, and safety inspections.
• Ensure maintenance activities are properly documented within the safety reporting systems used by the terminal.
5
Inventory & Asset Support
• Support inventory reconciliation processes for spare parts, tools, and maintenance consumables.
• Maintain records of asset tags, equipment inspections, and calibration schedules.
Position Requirements
Work Experience:
Education, Certificates & Professional Licenses:
General and Technical Skills:
Competencies
Physical Requirements:
Key Relationships and Department Overview:
The Maintenance Assistant provides administrative, logistical, and safety support to the Maintenance Department. The role ensures effective coordination of procurement processes, documentation control, and contractor support. Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.
Knowledge Skills and Abilities, Key Responsibilities:
Key Responsibilities
Administrative & Procurement Support
• Generate and manage purchase orders for maintenance-related materials and services.
• Request and consolidate quotes from vendors, ensuring competitive sourcing.
• Track procurement status and coordinate with suppliers for timely delivery.
• Ensure proper classification and budget allocation of all maintenance-related purchases (OPEX/CAPEX).
2
Work Order & Documentation Management
• Create, update, and close maintenance work orders in the CMMS.
• Maintain an organized archive of maintenance records, certifications, warranties, and technical documentation.
• Ensure contractor reports and service confirmations are properly collected and filed.
3
Vendor & Contractor Coordination
• Follow up on pending maintenance services or deliveries from external contractors.
• Assist in organizing contractor visits including access requests, documentation checks, and safety onboarding.
4
Safety Program Reporting Support
• Assist in compiling maintenance-related safety data such as corrective actions, equipment failures, and safety inspections.
• Ensure maintenance activities are properly documented within the safety reporting systems used by the terminal.
5
Inventory & Asset Support
• Support inventory reconciliation processes for spare parts, tools, and maintenance consumables.
• Maintain records of asset tags, equipment inspections, and calibration schedules.
Position Requirements
Work Experience:
- Minimum 2 years of administrative experience, preferably in maintenance, logistics, or industrial operations.
- Familiarity with procurement and/or maintenance management systems preferred.
Education, Certificates & Professional Licenses:
- Associate Degree in Industrial Management, Business Administration, Engineering Technology, or equivalent.
- OSHA 10/30 or safety training certificates preferred.
General and Technical Skills:
- Strong organizational and follow-up skills.
- Proficiency with Microsoft Office (Excel, Word, Outlook) and experience in ERP or CMMS systems (NAV preferred)
- Ability to interpret and manage technical documentation.
- Basic understanding of safety principles and maintenance processes in industrial environments.
- Effective written and verbal communication skills in Spanish and English.
Competencies
- Detail-oriented and able to manage multiple priorities simultaneously.
- Strong sense of responsibility and confidentiality.
- Team-oriented mindset with initiative to support process improvements.
- Commitment to safety, compliance, and continuous improvement.
Physical Requirements:
- Ability to move between office and field environments as needed.
- Occasionally required to use PPE and enter controlled operational areas.
Key Relationships and Department Overview:
- Internal - Maintenance team, Terminal Operators, Operations team, HSE Department, Procurement, Administrative Support.
- External - Contractors, Service Providers, Suppliers, and Vendors.