PR · On-site
$13.50 - $14/hr
General Ledger and Bookkeeping: * Maintain accurate and up-to-date general ledger entries. * Assist ... Administrative Support: * Provide administrative support to the accounting department, including ...
Quick apply
PR · On-site
$13.50 - $14/hr
General Ledger and Bookkeeping: * Maintain accurate and up-to-date general ledger entries. * Assist ... Administrative Support: * Provide administrative support to the accounting department, including ...
... * Assist with basic bookkeeping tasks, such as recording transactions and reconciling accounts ... Maintain the office calendar and ensure timely execution of administrative tasks. * Prepare and ...
... * Assist with basic bookkeeping tasks, such as recording transactions and reconciling accounts ... Maintain the office calendar and ensure timely execution of administrative tasks. * Prepare and ...
PR · On-site
... * Assist with basic bookkeeping tasks, such as recording transactions and reconciling accounts ... Maintain the office calendar and ensure timely execution of administrative tasks. * Prepare and ...
Quick apply
Administrative Assistant Bookkeeper information
What are the key skills and qualifications needed to thrive as an administrative assistant bookkeeper, and why are they important?
To thrive as an Administrative Assistant Bookkeeper, you need strong organizational skills, attention to detail, and a solid understanding of basic accounting principles, typically supported by a high school diploma or associate degree. Familiarity with bookkeeping software such as QuickBooks, Microsoft Office Suite, and accounting databases is commonly required. Excellent time management, communication, and problem-solving abilities help you handle diverse tasks and interact effectively with colleagues and clients. These competencies ensure accurate financial records, efficient office operations, and effective support for business goals.
How does an administrative assistant bookkeeper typically balance administrative and bookkeeping responsibilities throughout the workweek?
Administrative Assistant Bookkeepers often split their time between supporting office operations and managing financial records. A typical week may involve handling correspondence, scheduling meetings, and maintaining office supplies, while also processing invoices, reconciling accounts, and preparing financial reports. Balancing these tasks requires strong organizational skills and the ability to prioritize urgent deadlines, such as payroll or end-of-month reconciliations. Open communication with supervisors and team members is key to managing workload effectively and ensuring both administrative and financial needs are met.
What does an administrative assistant bookkeeper do?
As an administrative assistant and bookkeeper, your job is to provide various clerical and accounting services for your employer. In this role, you may perform data entry, monitor company finances, track adherence to a budget, record expenses, and deposit checks in accounts. You may also help create a report whenever it is necessary for tax purposes. Many companies separate these two positions. When these roles are combined, it usually means that the company has a smaller number of transactions and clients of which to keep track. The details of this job are typically similar regardless of employer, but hours may vary based on company needs.
What is an administrative assistant bookkeeper?
Administrative Assistant Bookkeepers are professionals who handle both administrative tasks and basic accounting duties within an organization. They manage office operations such as scheduling, correspondence, and filing, while also maintaining financial records, processing invoices, and reconciling accounts. This dual role supports smooth business operations by ensuring both office management and accurate bookkeeping. Administrative Assistant Bookkeepers are often found in small to medium-sized businesses where multitasking is essential. Their work helps organizations stay organized and financially compliant.
What is the difference between Administrative Assistant Bookkeeper vs Office Manager?
| Aspect | Administrative Assistant Bookkeeper | Office Manager |
|---|---|---|
| Credentials | Basic office certifications, bookkeeping courses | May have administrative or management certifications |
| Work Environment | Office settings, supporting accounting and admin tasks | Oversees entire office operations |
| Employer & Industry Usage | Small to medium businesses, accounting firms | Various industries, larger organizations |
| Common Search & Comparison | Yes | Less common |
The Administrative Assistant Bookkeeper primarily handles administrative support and basic bookkeeping tasks within an office environment. In contrast, an Office Manager oversees overall office operations, including administrative functions, staff coordination, and process management. While both roles require organizational skills, the Office Manager's responsibilities are broader, often involving supervision and strategic planning.
More about Administrative Assistant Bookkeeper jobs
What are popular job titles related to Administrative Assistant Bookkeeper jobs in Puerto Rico? For Administrative Assistant Bookkeeper jobs in Puerto Rico, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant Bookkeeper jobs in Puerto Rico look for? The top searched job categories for Administrative Assistant Bookkeeper jobs in Puerto Rico are:
What cities in Puerto Rico are hiring for Administrative Assistant Bookkeeper jobs? Cities in Puerto Rico with the most Administrative Assistant Bookkeeper job openings:
$13.50 - $14/hr
Full-time
Medical, Dental, Vision, Life, Retirement, PTO
This job post has expired today. Applications are no longer accepted.
Job description
Accounting Assistant - $13.50- $14.00
Who are we?
For more than 26 years, CorePlus has provided Puerto Rico with anatomical pathology laboratory services and clinical analysis with innovation and precision. Our commitment is, to be a leader in the transformation of pathology to the digital world.
In 2020 we deployed our digital pathology platform, being the first organization in Puerto Rico to make the transformation. Known worldwide for operationalizing the use of Artificial Intelligence (AI) in the diagnosis of prostate and breast cancer, CorePlus stands out for being avant-garde.
If innovation and compassion appeal to you, we invite you to join our mission and become part of our family; we offer excellent benefits including health plan, dental, vision, 401k, paid vacation, and life insurance.
The Position
The accounting assistanr will provide essential support to the accounting department by performing various financial tasks and ensuring accurate and efficient recording of financial transactions. The role involves maintaining financial records, reconciling accounts, preparing reports, and assisting with administrative duties.
Responsibilities
Accounts Payable:
- Process and record vendor invoices, ensuring accuracy and adherence to company policies.
- Verify invoices for appropriate documentation and approval.
- Prepare and process payment disbursements, including checks, electronic transfers, and wire payments.
- Reconcile vendor statements and resolve any discrepancies.
- Maintain accounts payable files and records.
Accounts Receivable:
- Generate customer invoices and statements accurately and timely.
- Monitor and follow up on outstanding customer balances.
- Process customer payments and record transactions.
- Reconcile customer accounts and resolve any billing discrepancies.
- Prepare and analyze aging reports.
General Ledger and Bookkeeping:
- Maintain accurate and up-to-date general ledger entries.
- Assist in month-end and year-end closing procedures.
- Reconcile and analyze balance sheet accounts.
- Prepare journal entries and post them to the general ledger.
- Assist with financial statement preparation and analysis.
Financial Reporting:
- Assist in the preparation of financial reports, including income statements, balance sheets, and cash flow statements.
- Compile and analyze financial data to support decision-making processes.
- Prepare various financial and operational reports as requested.
- Ensure compliance with relevant accounting principles and standards.
Bank Reconciliation:
- Prepare bank deposits and record transactions.
- Reconcile bank statements with the general ledger.
- Investigate and resolve any discrepancies between the bank records and internal accounts.
- Monitor and record bank fees and interest.
Data Entry and Recordkeeping:
- Accurately enter financial data into the accounting system.
- Maintain organized and up-to-date financial records and files.
- Assist with data entry for payroll and expense reports as needed.
Administrative Support:
- Provide administrative support to the accounting department, including filing, organizing documents, and maintaining office supplies.
- Assist with document preparation for audits and tax filings.
Compliance:
- Ensure compliance with accounting policies, procedures, and regulatory requirements.
- Stay updated on changes in accounting regulations and standards.
- Assist with internal and external audits as required.
Requirements and Skills
- Bachelor's degree in Accounting
- 1 years’ experience in accounting cycle or finance role is desirable.
- Bilingual (English and Spanish).
- Proficiency in using accounting software (e.g., QuickBooks, SAP, or similar systems).
- Solid understanding of basic accounting principles and concepts.
- Excellent attention to detail and accuracy in data entry and calculations.
- Strong organizational and time management skills.
- Professional communication skills, both written and verbal.
- Ability to work collaboratively in a team environment.
- Basic knowledge of financial statements and reporting.
- Familiarity with relevant accounting regulations and compliance standards.
- Proficiency in MS Office Suite, particularly Excel for data analysis and reporting.
Working Conditions/ Physical Activity:
- While performing the duties of this job, the employee is regularly required to talk and listen.
- The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
- The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
- The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
CorePlus is an equal employment/affirmative action opportunity employer. It does not discriminate against any qualified person on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.