The Supervisory Administrative Assistant supervises at least three members of the administrative ... accounting functions alongside the financial administrator, maintaining accounting records, and ...
The Supervisory Administrative Assistant supervises at least three members of the administrative ... accounting functions alongside the financial administrator, maintaining accounting records, and ...
$89K - $106K/yr
Summary The Supervisory Administrative Assistant supervises at least three members of the ... accounting functions alongside the financial administrator, maintaining accounting records, and ...
$89K - $106K/yr
Summary The Supervisory Administrative Assistant supervises at least three members of the ... accounting functions alongside the financial administrator, maintaining accounting records, and ...
PR · On-site
$13.50 - $14/hr
Accounting Assistant - $13.50- $14.00 Who are we? For more than 26 years, CorePlus has provided ... Administrative Support: * Provide administrative support to the accounting department, including ...
Quick apply
PR · On-site
$13.50 - $14/hr
Accounting Assistant - $13.50- $14.00 Who are we? For more than 26 years, CorePlus has provided ... Administrative Support: * Provide administrative support to the accounting department, including ...
PR · On-site
The Assistant works under the supervision of the Accounting Supervisor and is a key member of the ... or administrative support roles. * Experience with QuickBooks or related accounting software ...
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PR · On-site
The Assistant works under the supervision of the Accounting Supervisor and is a key member of the ... or administrative support roles. * Experience with QuickBooks or related accounting software ...
$13.25 - $17.75/hr
Reuniones - Organizar y agendar reuniones con personal gerencial de la empresa, empleados, CPA, ... Conocimiento en procedimientos y sistemas administrativos. * Habilidad de manejo de tiempo.
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$13.25 - $17.75/hr
Reuniones - Organizar y agendar reuniones con personal gerencial de la empresa, empleados, CPA, ... Conocimiento en procedimientos y sistemas administrativos. * Habilidad de manejo de tiempo.
PR · On-site
Provide administrative support to the accounting department, including filing, organizing documents, and maintaining office supplies. * Assist with internal and external audits as required.
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PR · On-site
Provide administrative support to the accounting department, including filing, organizing documents, and maintaining office supplies. * Assist with internal and external audits as required.
Accounting Associate
San Juan, PR · Hybrid
Pantera is hiring an Accounting Junior or Associate to support the management companies. The ideal ... This role will also assist with general administrative tasks. This role requires presence at least ...
Accounting Associate
San Juan, PR · Hybrid
Pantera is hiring an Accounting Junior or Associate to support the management companies. The ideal ... This role will also assist with general administrative tasks. This role requires presence at least ...
Jr. Accountant
$47K - $60K/yr
An accounting clerk supports the day-to-day financial operations of an organization by performing ... They assist in maintaining accurate financial records, preparing basic financial reports, and ...
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Jr. Accountant
$47K - $60K/yr
An accounting clerk supports the day-to-day financial operations of an organization by performing ... They assist in maintaining accurate financial records, preparing basic financial reports, and ...
Project Administrator / Accounting
San Juan, PR · On-site
$42.22/hr
... and administrative coordination of controls and contracting projects. The Project Administrator ... Track project costs, invoices, billing, and budget status. * Assist with job costing, financial ...
Project Administrator / Accounting
San Juan, PR · On-site
$42.22/hr
... and administrative coordination of controls and contracting projects. The Project Administrator ... Track project costs, invoices, billing, and budget status. * Assist with job costing, financial ...
Project Administrator / Accounting
San Juan, PR · On-site
$42.22/hr
... and administrative coordination of controls and contracting projects. The Project Administrator ... Track project costs, invoices, billing, and budget status. * Assist with job costing, financial ...
Project Administrator / Accounting
San Juan, PR · On-site
$42.22/hr
... and administrative coordination of controls and contracting projects. The Project Administrator ... Track project costs, invoices, billing, and budget status. * Assist with job costing, financial ...
Project Administrator / Accounting
San Juan, PR · On-site
$42.22/hr
... and administrative coordination of controls and contracting projects. The Project Administrator ... Track project costs, invoices, billing, and budget status. * Assist with job costing, financial ...
Project Administrator / Accounting
San Juan, PR · On-site
$42.22/hr
... and administrative coordination of controls and contracting projects. The Project Administrator ... Track project costs, invoices, billing, and budget status. * Assist with job costing, financial ...
Prepare and process expense reports, ensuring they are accurate and properly documented. * Assist ... administrative roles with exposure to accounting, payables/receivables, and office management.
Prepare and process expense reports, ensuring they are accurate and properly documented. * Assist ... administrative roles with exposure to accounting, payables/receivables, and office management.
PR · On-site
Prepare and process expense reports, ensuring they are accurate and properly documented. * Assist ... administrative roles with exposure to accounting, payables/receivables, and office management.
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Accounting Clerk 3 (Filling Clerk) - La Concha Resort
San Juan, PR · On-site
$18 - $23.25/hr
... with internal policies. * Assist in internal and external audits by providing requested ... Support general administrative tasks such as photocopying, scanning, answering calls, and basic ...
Accounting Clerk 3 (Filling Clerk) - La Concha Resort
San Juan, PR · On-site
$18 - $23.25/hr
... with internal policies. * Assist in internal and external audits by providing requested ... Support general administrative tasks such as photocopying, scanning, answering calls, and basic ...
$12.75 - $16.50/hr
Administrative Tasks: Work with external accounting firm ensuring local & company compliance, accurate records and assist with accounts receivable.
$12.75 - $16.50/hr
Administrative Tasks: Work with external accounting firm ensuring local & company compliance, accurate records and assist with accounts receivable.
Accounts Payable Coordinator
$19.75 - $26/hr
This Position is responsible for providing financial, administrative and clerical services. This ... * Assist with accounting projects and general office support tasks when necessary. * Receive and ...
Accounts Payable Coordinator
$19.75 - $26/hr
This Position is responsible for providing financial, administrative and clerical services. This ... * Assist with accounting projects and general office support tasks when necessary. * Receive and ...
Accounts Payable Coordinator
San Juan, PR · On-site
$19.75 - $26/hr
This Position is responsible for providing financial, administrative and clerical services. This ... * Assist with accounting projects and general office support tasks when necessary. * Receive and ...
Accounts Payable Coordinator
San Juan, PR · On-site
$19.75 - $26/hr
This Position is responsible for providing financial, administrative and clerical services. This ... * Assist with accounting projects and general office support tasks when necessary. * Receive and ...
PR · On-site
$12.25 - $16.25/hr
This position combines Front Desk responsibilities with accounting and auditing functions to ... Operational & Administrative Duties * Follow all hotel policies, procedures, standards, and ...
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PR · On-site
$12.25 - $16.25/hr
This position combines Front Desk responsibilities with accounting and auditing functions to ... Operational & Administrative Duties * Follow all hotel policies, procedures, standards, and ...
Grants Management Specialist II
Guaynabo, PR · On-site
Participate in meetings and briefings with applicants. * Assist with the performance of project ... Bachelor's degree from an accredited college or university with a major in accounting, business ...
Grants Management Specialist II
Guaynabo, PR · On-site
Participate in meetings and briefings with applicants. * Assist with the performance of project ... Bachelor's degree from an accredited college or university with a major in accounting, business ...
Grants Management Specialist II
Guaynabo, PR · On-site +1
Participate in meetings and briefings with applicants. * Assist with the performance of project ... Bachelor's degree from an accredited college or university with a major in accounting, business ...
Grants Management Specialist II
Guaynabo, PR · On-site +1
Participate in meetings and briefings with applicants. * Assist with the performance of project ... Bachelor's degree from an accredited college or university with a major in accounting, business ...
Accounting Administrative Assistant information
What does an accounting administrative assistant do?
As an accounting administrative assistant, your duties are to help process documents and manage accounts. In this role, you may perform various tasks related to billing and payroll, support vendor relations, reconcile accounting statements, answer telephones, file paperwork, and scan documents. This job is similar to other administrative assistant roles but also includes some minor accounting responsibilities, which may require more training. However, this is not an actual accountant job, though it can serve as training and experience if you want to become an accountant.
What is the lowest position in accounting?
The lowest position in accounting is typically an accounting clerk or bookkeeper, responsible for basic tasks like data entry, invoice processing, and maintaining financial records. These roles often require minimal experience and serve as entry points for advancing to higher accounting positions such as staff accountant or accountant.
What are the key skills and qualifications needed to thrive as an accounting administrative assistant, and why are they important?
To thrive as an Accounting Administrative Assistant, you need a solid grasp of basic accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a relevant associate degree or bookkeeping coursework. Familiarity with accounting software like QuickBooks, Microsoft Excel, and office management systems is typically required. Strong organizational skills, effective communication, and the ability to multitask help you excel in this role. These skills ensure accurate financial recordkeeping, efficient office operations, and reliable support for accounting teams.
What is the difference between Accounting Administrative Assistant vs Bookkeeper?
| Aspect | Accounting Administrative Assistant | Bookkeeper |
|---|---|---|
| Credentials | High school diploma; some roles may prefer associate degree | High school diploma; certification or associate degree beneficial |
| Work Environment | Office setting, supporting accounting teams | Office environment, managing financial records |
| Employer & Industry Usage | Common in corporate, small business, and nonprofit sectors | Widely used in small to medium businesses, accounting firms |
| Primary Responsibilities | Administrative tasks, data entry, supporting accounting functions | Recording financial transactions, reconciling accounts |
While both roles support financial operations, an Accounting Administrative Assistant focuses more on administrative and clerical tasks within the accounting department, whereas a Bookkeeper primarily manages and records financial transactions. The roles often overlap but differ in scope and focus.
What are some common challenges faced by accounting administrative assistants, and how can they be managed effectively?
Accounting Administrative Assistants often balance multiple tasks such as data entry, invoice processing, and managing communications between departments. A frequent challenge is handling tight deadlines, especially during end-of-month or end-of-year financial closings. Staying organized and prioritizing tasks, as well as maintaining clear communication with accountants and other team members, can help manage these challenges. Familiarity with accounting software and a proactive approach to problem-solving are also key to thriving in this role.
More about Accounting Administrative Assistant jobs
What are popular job titles related to Accounting Administrative Assistant jobs in Puerto Rico? For Accounting Administrative Assistant jobs in Puerto Rico, the most frequently searched job titles are:
What job categories do people searching Accounting Administrative Assistant jobs in Puerto Rico look for? The top searched job categories for Accounting Administrative Assistant jobs in Puerto Rico are:
$89K/yr
Full-time
Re-posted 8 days ago
Job description
The Supervisory Administrative Assistant supervises at least three members of the administrative staff and provides support and advice to the Defender and/or Administrative Officer in a variety of administrative and management matters. The position reports directly to the Administrative Officer and interfaces regularly with leadership and staff at all levels, requiring the ability to manage competing demands effectively and communicate clearly in both written and verbal form.Qualifications:
- General administration and management: responding to administrative inquiries from staff, ensuring adherence to personnel and procurement procedures and regulations, and assisting in the maintenance and monitoring of internal controls.
- Financial management: assisting with financial operation and budget projections, reviewing and analyzing relevant data for staffing needs and resource allocation purposes, monitoring and controlling expenses and day-to-day accounting functions alongside the financial administrator, maintaining accounting records, and preparing and reviewing vouchers for payment.
- Personnel administration and management: providing the Defender and Administrative Officer with technical advice in the areas of staffing, recruitment, compensation, and evaluation of employees, assisting in the creation of personnel policies, and maintaining personnel records.
- Space, telecommunications, and office automation management: coordinating construction projects and office relocations, renovations and repairs, assisting with the procurement, installation and oversight of telecommunications equipment, and contracting for office equipment and furniture.
- Purchasing, procurement, and property management: acts as advisor to staff in purchasing and procurement matters, monitors funds, assists with maintenance of data and administrative files.
- Office operations: relieves the Administrative Officer of routine operation concerns, supervises office staff as assigned, may participate in training programs and other educational events for staff members.
- Other duties: as designated by the Defender, may supervise the work of the Financial Administrator, Property and Procurement Administrator, and Personnel Administrator.
- An advanced degree in business administration, finance, public administration, organizational leadership, business analytics, or a related field.
- Prior experience in a state or federal public defender officer or comparable state or federal government agency.
- Spanish fluency is highly preferred.