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Accounting Administrative Assistant Jobs in Puerto Rico

Cotton

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

Administrative Assistant Department: Restoration Employment Type: Temporary Location: Ponce, Puerto ... Provide administrative support to the Project Administrator and Project Accountant II. * Answer ...

Cotton Holdings

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

The Administrative Assistant provides administrative support to the Project Accountant II and the Project Administrator to ensure the efficient operation of project accounting activities. This role ...

Nazareno Diabetes Care

Accounting Clerk

Bayamon, PR · On-site

$14.75 - $19/hr

Administrative & Operational Support * Maintain organized electronic and physical accounting records. * Assist with filing, scanning, copying, mailing, and general administrative duties. * Provide ...

New

hgm

$16 - $22/hr

... administrative functions of a multi-family residential community. This role plays a key role in ... accounting. * Assist in leasing efforts including showing units, processing applications, and ...

hgm

$16 - $22/hr

... administrative functions of a multi-family residential community. This role plays a key role in ... accounting. * Assist in leasing efforts including showing units, processing applications, and ...

sup3rnova

Office Operations Coordinator

San Juan, PR · On-site

Prepare and process expense reports, ensuring they are accurate and properly documented. * Assist ... administrative roles with exposure to accounting, payables/receivables, and office management.

Master Fluid Solutions

$12.75 - $16.50/hr

Administrative Tasks: Work with external accounting firm ensuring local & company compliance, accurate records and assist with accounts receivable.

ASM Global

Accounts Payable Coordinator

San Juan, PR · On-site

$19.75 - $26/hr

This Position is responsible for providing financial, administrative and clerical services. This ... * Assist with accounting projects and general office support tasks when necessary. * Receive and ...

ASM Global

Accounts Payable Coordinator

San Juan, PR · On-site

$19.75 - $26/hr

This Position is responsible for providing financial, administrative and clerical services. This ... * Assist with accounting projects and general office support tasks when necessary. * Receive and ...

Enterprise Holdings

PR · On-site

$12/hr

Provide directions and general assistance * Assist to assess condition of rental upon return ... Perform various administrative and basic accounting functions such as: research and billing support ...

Enterprise Holdings

PR

$12/hr

Provide directions and general assistance * Assist to assess condition of rental upon return ... Perform various administrative and basic accounting functions such as: research and billing support ...

Enterprise Holdings

PR

$12/hr

Provide directions and general assistance * Assist to assess condition of rental upon return ... Perform various administrative and basic accounting functions such as: research and billing support ...

Enterprise Holdings

PR · On-site

$12/hr

Provide directions and general assistance * Assist to assess condition of rental upon return ... Perform various administrative and basic accounting functions such as: research and billing support ...

Enterprise Holdings

PR

$12/hr

Provide directions and general assistance * Assist to assess condition of rental upon return ... Perform various administrative and basic accounting functions such as: research and billing support ...

Enterprise Holdings

PR · On-site

$12/hr

Provide directions and general assistance * Assist to assess condition of rental upon return ... Perform various administrative and basic accounting functions such as: research and billing support ...

MasTec Inc

PR

$10.25 - $13.25/hr

... the accounting/payroll systems; provide administrative support by performing data-entry duties ... job file. * Assist with mobilization/demobilization efforts as well as Project Closeout.

Lemartec

PR

$10.25 - $13.25/hr

... the accounting/payroll systems; provide administrative support by performing data-entry duties ... job file. * Assist with mobilization/demobilization efforts as well as Project Closeout.

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Accounting Administrative Assistant information

What does an accounting administrative assistant do?

As an accounting administrative assistant, your duties are to help process documents and manage accounts. In this role, you may perform various tasks related to billing and payroll, support vendor relations, reconcile accounting statements, answer telephones, file paperwork, and scan documents. This job is similar to other administrative assistant roles but also includes some minor accounting responsibilities, which may require more training. However, this is not an actual accountant job, though it can serve as training and experience if you want to become an accountant.

What are the key skills and qualifications needed to thrive as an accounting administrative assistant, and why are they important?

To thrive as an Accounting Administrative Assistant, you need a solid grasp of basic accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a relevant associate degree or bookkeeping coursework. Familiarity with accounting software like QuickBooks, Microsoft Excel, and office management systems is typically required. Strong organizational skills, effective communication, and the ability to multitask help you excel in this role. These skills ensure accurate financial recordkeeping, efficient office operations, and reliable support for accounting teams.

What are some common challenges faced by accounting administrative assistants, and how can they be managed effectively?

Accounting Administrative Assistants often balance multiple tasks such as data entry, invoice processing, and managing communications between departments. A frequent challenge is handling tight deadlines, especially during end-of-month or end-of-year financial closings. Staying organized and prioritizing tasks, as well as maintaining clear communication with accountants and other team members, can help manage these challenges. Familiarity with accounting software and a proactive approach to problem-solving are also key to thriving in this role.

What is the difference between Accounting Administrative Assistant vs Bookkeeper?

AspectAccounting Administrative AssistantBookkeeper
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; certification or associate degree beneficial
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, managing financial records
Employer & Industry UsageCommon in corporate, small business, and nonprofit sectorsWidely used in small to medium businesses, accounting firms
Primary ResponsibilitiesAdministrative tasks, data entry, supporting accounting functionsRecording financial transactions, reconciling accounts

While both roles support financial operations, an Accounting Administrative Assistant focuses more on administrative and clerical tasks within the accounting department, whereas a Bookkeeper primarily manages and records financial transactions. The roles often overlap but differ in scope and focus.

What is the lowest position in accounting?

The lowest position in accounting is typically an accounting clerk or bookkeeper, responsible for basic tasks like data entry, invoice processing, and maintaining financial records. These roles often require minimal formal education and serve as entry points for advancing to higher accounting positions such as staff accountant or accountant.
More about Accounting Administrative Assistant jobs

What job categories do people searching Accounting Administrative Assistant jobs in Puerto Rico look for?

The top searched job categories for Accounting Administrative Assistant jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Accounting Administrative Assistant jobs?

Cities in Puerto Rico with the most Accounting Administrative Assistant job openings:

Accounting Administrative Assistant jobs near you
Infographic showing various Accounting Administrative Assistant job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Cotton

Ponce, PR • On-site

$19 - $20/hr

Temporary

Posted 11 days ago

Job description

Administrative Assistant
Department: Restoration
Employment Type: Temporary
Location: Ponce, Puerto Rico
Compensation: $19.00 - $20.00 / hour
Description
The Administrative Assistant provides administrative support to the Project Accountant II and the Project Administrator to ensure the efficient operation of project accounting activities. This role is responsible for maintaining project documentation, performing data entry, coordinating communications, scheduling meetings, and assisting with accounting and project administration tasks. The Project Administrative Assistant supports project teams by ensuring records are accurate, documentation is complete, and administrative processes are performed efficiently.
Key Responsibilities
Administrative Support
  • Provide administrative support to the Project Administrator and Project Accountant II.
  • Answer phone calls, respond to emails, schedule meetings, maintain calendars, and prepare correspondence and meeting materials.

Document Management
  • Maintain accurate and organized electronic and hard-copy project files.
  • Scan, file, archive, and organize project documentation for billing, audits, reporting, and closeout.

Data Entry & Project Support
  • Enter and update project information, purchase orders, invoices, and other project data in company systems.
  • Maintain project logs, reports, spreadsheets, and databases while ensuring documentation is complete and accurate.
  • Verify documentation is complete before routing for review or approval.
  • Assist with purchase orders, vendor invoices, and supporting documentation.
  • Coordinate with project teams, vendors, customers, and internal departments to obtain required documentation.

Office Administration
  • Order and maintain office and project supplies.
  • Maintain confidentiality of project, financial, and company information.
  • Perform general office administration and other duties as assigned.

Skills, Knowledge and Expertise
Work Experience
  • 1-3 years of administrative or operations support experience, preferably in construction, restoration, or logistics.
  • Experience managing schedules, compliance tracking, and administrative coordination for field-based teams.

Skills
  • Organization: Strong time management and scheduling abilities with keen attention to detail.
  • Communication: Strong written and verbal communication skills with the ability to interact with leadership, project teams, vendors, and field personnel.
  • Technology: Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and scheduling or project management tools; experience with ERP systems preferred.
  • Data Management: Skilled in maintaining databases, tracking systems, and compliance documentation.
  • Team Support: Collaborative and service-oriented, with the ability to work across multiple departments.

Education
  • High school diploma or equivalent.
  • Preferred: Associate or Bachelor degree in Business Administration, Management, or related field.

Knowledge
  • Understanding of operations, scheduling, and project coordination.
  • General understanding of construction or restoration project workflows and field staffing structures.
  • Awareness of safety, HR, and compliance documentation processes.

Personal Traits and Attributes
  • Dependable: Reliable and consistent with meeting deadlines and maintaining accurate records.
  • Proactive: Takes initiative in identifying scheduling or compliance needs before issues arise.
  • Professional: Maintains a high standard of professionalism in communication and demeanor.
  • Detail-Oriented: Ensures accuracy in documentation and scheduling tasks

Languages
  • Bilingual (English/Spanish) preferred.

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