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Administrative Assistant Data Entry Jobs in Puerto Rico

Cotton

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

Administrative Assistant Department: Restoration Employment Type: Temporary Location: Ponce, Puerto ... Data Entry & Project Support * Enter and update project information, purchase orders, invoices, and ...

Cotton Holdings

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

Data Entry & Project Support * Enter and update project information, purchase orders, invoices, and other project data in company systems. * Maintain project logs, reports, spreadsheets, and ...

CooperCompanies

Administrative Assistant

Juana Diaz, PR · On-site

$17.50 - $23.50/hr

The Administrative Assistant provides administrative support to the Plant Leader and the site ... Resolve administrative and operational issues by coordinating report preparation, analyzing data ...

Cooper Companies

Administrative Assistant

Juana Diaz, PR · On-site

$17.50 - $23.50/hr

The Administrative Assistant provides administrative support to the Plant Leader and the site ... data analysis, and process efficiencies. * Up-to-date knowledge of modern office technologies and ...

Teselta

Executive Administrative Assistant

San Juan, PR · On-site

Administrative Support: Assist CEO and C Level executives in daily administrative tasks, including ... Coordinate and oversee special projects, including data research and report preparation. Organize ...

Boston Scientific

Admin Assistant - S4

Dorado, PR · On-site

$15.75 - $21.25/hr

Admin Assistant - S4 (Admin Assistant IV) Responsible for performing administrative and clerical ... organizational data by storing documents carefully and not disclosing confidential information ...

Boston Scientific

Admin Assistant - S4

Dorado, PR · On-site

$15 - $20/hr

Admin Assistant - S4 (Admin Assistant IV) Responsible for performing administrative and clerical ... organizational data by storing documents carefully and not disclosing confidential information ...

National Park Service

$45K - $65K/yr

... data problems. * Communicates administrative information and provides assistance to employees ... entry, or other rights granted by the Department in Federal lands, with limited exceptions.

ASM Global

Accounts Payable Coordinator

San Juan, PR · On-site

$19.75 - $26/hr

This Position is responsible for providing financial, administrative and clerical services. This ... Data entry of invoices for payment. * Process backup reports after data entry. * Process checks run ...

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Administrative Assistant Data Entry information

What is an administrative assistant data entry?

An Administrative Assistant Data Entry job involves performing clerical tasks such as entering, updating, and managing data in computer systems or databases. The role also includes administrative duties like organizing files, handling correspondence, and assisting with office operations. Accuracy, attention to detail, and proficiency in data entry software are essential skills for this position.

What does an administrative assistant data entry do?

A typical day for an Administrative Assistant Data Entry professional involves entering and updating data in spreadsheets or databases, organizing files and records, managing correspondence, and supporting various administrative functions for the team. You may also answer phone calls, schedule appointments, and assist other staff with document preparation. Collaboration with coworkers is common, as you’ll often gather information from different departments to keep data accurate and up to date. This role requires balancing focused, independent work on data tasks with regular communication and support across the office.

What are the key skills and qualifications needed to thrive as an administrative assistant data entry?

To thrive as an Administrative Assistant Data Entry, you need strong organizational skills, attention to detail, and proficiency in managing documents and databases, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Excel, Word, and data management systems is typically required. Excellent communication skills, reliability, and adaptability help individuals excel in supporting teams and handling varied administrative tasks. These competencies ensure that information is accurately processed, organized, and accessible, supporting efficient business operations.

What are popular job titles related to Administrative Assistant Data Entry jobs in Puerto Rico?

For Administrative Assistant Data Entry jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Data Entry jobs in Puerto Rico look for?

The top searched job categories for Administrative Assistant Data Entry jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Administrative Assistant Data Entry jobs?

Cities in Puerto Rico with the most Administrative Assistant Data Entry job openings:

Administrative Assistant Data Entry jobs near you
Infographic showing various Administrative Assistant Data Entry job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 12% Part Time, 2% Temporary, and 4% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Administrative Assistant

Cotton

Ponce, PR • On-site

$19 - $20/hr

Temporary

Posted 14 days ago

Job description

Administrative Assistant
Department: Restoration
Employment Type: Temporary
Location: Ponce, Puerto Rico
Compensation: $19.00 - $20.00 / hour
Description
The Administrative Assistant provides administrative support to the Project Accountant II and the Project Administrator to ensure the efficient operation of project accounting activities. This role is responsible for maintaining project documentation, performing data entry, coordinating communications, scheduling meetings, and assisting with accounting and project administration tasks. The Project Administrative Assistant supports project teams by ensuring records are accurate, documentation is complete, and administrative processes are performed efficiently.
Key Responsibilities
Administrative Support
  • Provide administrative support to the Project Administrator and Project Accountant II.
  • Answer phone calls, respond to emails, schedule meetings, maintain calendars, and prepare correspondence and meeting materials.

Document Management
  • Maintain accurate and organized electronic and hard-copy project files.
  • Scan, file, archive, and organize project documentation for billing, audits, reporting, and closeout.

Data Entry & Project Support
  • Enter and update project information, purchase orders, invoices, and other project data in company systems.
  • Maintain project logs, reports, spreadsheets, and databases while ensuring documentation is complete and accurate.
  • Verify documentation is complete before routing for review or approval.
  • Assist with purchase orders, vendor invoices, and supporting documentation.
  • Coordinate with project teams, vendors, customers, and internal departments to obtain required documentation.

Office Administration
  • Order and maintain office and project supplies.
  • Maintain confidentiality of project, financial, and company information.
  • Perform general office administration and other duties as assigned.

Skills, Knowledge and Expertise
Work Experience
  • 1-3 years of administrative or operations support experience, preferably in construction, restoration, or logistics.
  • Experience managing schedules, compliance tracking, and administrative coordination for field-based teams.

Skills
  • Organization: Strong time management and scheduling abilities with keen attention to detail.
  • Communication: Strong written and verbal communication skills with the ability to interact with leadership, project teams, vendors, and field personnel.
  • Technology: Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and scheduling or project management tools; experience with ERP systems preferred.
  • Data Management: Skilled in maintaining databases, tracking systems, and compliance documentation.
  • Team Support: Collaborative and service-oriented, with the ability to work across multiple departments.

Education
  • High school diploma or equivalent.
  • Preferred: Associate or Bachelor degree in Business Administration, Management, or related field.

Knowledge
  • Understanding of operations, scheduling, and project coordination.
  • General understanding of construction or restoration project workflows and field staffing structures.
  • Awareness of safety, HR, and compliance documentation processes.

Personal Traits and Attributes
  • Dependable: Reliable and consistent with meeting deadlines and maintaining accurate records.
  • Proactive: Takes initiative in identifying scheduling or compliance needs before issues arise.
  • Professional: Maintains a high standard of professionalism in communication and demeanor.
  • Detail-Oriented: Ensures accuracy in documentation and scheduling tasks

Languages
  • Bilingual (English/Spanish) preferred.

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