Administrative Assistant Data Entry Jobs in Puerto Rico

Nazareno Diabetes Care is seeking a detail-oriented and dependable Accounting Clerk to support the daily accounting operations of Nazareno Diabetes Care and its affiliated entities, Red Healthcare Management and RJM Ventures.

We are a Diabetes one-stop shop for Continuous Glucose Monitor and Insulin Pump equipment in Puerto Rico and the Caribbean. 

Position Summary

The Accounting Clerk to support the daily accounting operations of Nazareno Diabetes Care and its affiliated entities, Red Healthcare Management and RJM Ventures.

This position is responsible for maintaining accurate financial records, processing accounts payable transactions, supporting account reconciliations, managing accounting schedules, monitoring inventory-related transactions, and ensuring the completeness of supporting documentation. The Accounting Clerk plays a critical role in maintaining the integrity of financial information and supporting efficient accounting operations across multiple business units.

Key ResponsibilitiesAccounts Payable & Transaction Processing

• Review, verify, code, and enter vendor invoices into the accounting system.
• Process employee expense reimbursements and ensure compliance with company policies.
• Verify that invoices, reimbursements, and other financial transactions include proper supporting documentation and required approvals.
• Prepare vendor payment schedules and supporting payment documentation.
• Review and reconcile corporate credit card transactions.
• Follow up with internal departments and vendors regarding missing documentation, approvals, or payment-related inquiries.
• Confirm the accuracy of transaction details, including account coding, vendor information, dates, and amounts before posting.

Accounting Records & Reconciliations

• Assist with monthly, quarterly, and year-end closing activities.
• Prepare accounting schedules, reconciliations, and supporting reports.
• Update and maintain the Professional Services Schedule.
• Update and maintain the Fixed Assets Schedule.
• Update and maintain the Prepaid Insurance Schedule.
• Assist in identifying, researching, and resolving accounting discrepancies.
• Compare financial and billing information between QuickBooks and ProClaim systems.
• Investigate, document, and report variances or discrepancies identified between systems.

Inventory Management

• Receive and record inventory transactions within the system.
• Perform monthly physical inventory counts.
• Maintain accurate inventory records and supporting documentation.
• Investigate and report inventory quantity or cost variances.
• Collaborate with operational teams to ensure inventory accuracy and proper documentation.

Administrative & Operational Support

• Maintain organized electronic and physical accounting records.
• Assist with filing, scanning, copying, mailing, and general administrative duties.
• Provide support for accounting, finance, and operational special projects.
• Communicate professionally with vendors, employees, clients, and internal stakeholders.
• Maintain strict confidentiality of financial, employee, vendor, and client information.
• Perform other duties and responsibilities as assigned.

QualificationsEducation

• Bachelor's Degree in Accounting, Finance, or a related discipline preferred.

Experience

• One (1) to three (3) years of accounting, bookkeeping, accounts payable, or financial administrative experience preferred.
• Entry-level candidates with relevant education and strong accounting aptitude will be considered.
• Experience supporting multiple entities or business units is a plus.

Technical Skills

• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with QuickBooks preferred.
• Experience with healthcare billing platforms such as ProClaim is a plus.
• Ability to work with spreadsheets, formulas, data imports, and financial reports.
• Strong data entry and recordkeeping skills.

Key Competencies

• Attention to Detail
• Accuracy and Data Integrity
• Organizational Skills
• Time Management
• Numerical and Analytical Aptitude
• Problem-Solving
• Accountability
• Confidentiality and Discretion
• Teamwork and Collaboration
• Effective Communication
• Dependability
• Ability to Follow Procedures and Meet Deadlines

Working Conditions

• Primarily office-based environment.
• Regular use of computer systems and accounting software.
• May be required to manage multiple priorities and deadlines.
• Frequent interaction with vendors, employees, and management team members.
• Work involves handling confidential financial and business information.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Frequent use of hands and fingers to operate computer equipment and office technology.
• Ability to review detailed financial documents and electronic records for extended periods.
• Ability to communicate effectively in person, by phone, and through electronic communication.
• Occasionally lift and carry office materials weighing up to 15 pounds.

                                        Equal Opportunity Employer