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Office Administrative Assistant Jobs in Puerto Rico

Insight Communications

PR · On-site

$14.50 - $19.75/hr

It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the ...

Cooper Companies

Administrative Assistant

Juana Diaz, PR · On-site

$17.50 - $23.50/hr

The Administrative Assistant provides administrative support to the Plant Leader and the site ... Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams), including advanced ...

Boys & Girls Club

ADMINISTRATIVE ASSISTANT

Bayamon, PR · On-site

$15/hr

Maintained office supplies and equipment, obtained quotations, check inventory, and made purchased ... administrative areas. · Clerical -- Knowledge of administrative and clerical procedures and ...

EDGE Legal LLC

Administrative Assistant

San Juan, PR

$25K/yr

Coordinate and manage daily administrative tasks to ensure seamless office operations. * Assist attorneys by preparing, organizing, and maintaining legal documents and correspondence. * Schedule and ...

U.S. Courts

$89K - $106K/yr

Summary The Supervisory Administrative Assistant supervises at least three members of the ... Advanced proficiency in Excel and Microsoft Office is required. * Hands-on experience reviewing ...

STI

Administrative Assistant

San Juan, PR · On-site

$17.75 - $23.75/hr

Administrative Support This is an exciting opportunity to join a fast-paced, engaging team ... This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San ...

UHS

PR

$17.25 - $23.25/hr

The Administrative Assistant provides direct administrative and organizational support to the CEO, ... Knowledge in Microsoft Office * Bilingual * Strong verbal and written communication skills

Biosimilar Sciences PR LLC

PR · On-site

Job Posting Title: Executive Administrative Assistant Company: OcyonBio is a partnership ... Maintain office supplies and manage food and beverage inventory. * Support planning and ...

CooperCompanies

Administrative Assistant

Juana Diaz, PR · On-site

$17.50 - $23.50/hr

The Administrative Assistant provides administrative support to the Plant Leader and the site ... Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams), including advanced ...

Bonneville Group

PR · On-site

$17.50 - $23.75/hr

El Asistente Administrativo es responsable de brindar apoyo administrativo y operativo a los ... Dominio de Microsoft Office (Word, Excel, Outlook y PowerPoint). Conocimiento de sistemas de gestin ...

Bonneville Group

Administrative Assistant

Caguas, PR · On-site

$17.50 - $23.75/hr

El Asistente Administrativo es responsable de brindar apoyo administrativo y operativo a los ... Dominio de Microsoft Office (Word, Excel, Outlook y PowerPoint). Conocimiento de sistemas de ...

Rio Mar Hospitality Management

PR · On-site

$14.25 - $18.75/hr

Job Summary The Human Resources Administrative Assistant is responsible for assisting the Human Resources Management team in the day-to-day operations of the Human Resources office, including ...

DaVita

Administrative Assistant

San Juan, PR

$17.75 - $23.75/hr

Here is what you can expect when you join our Village as an Administrative Assistant: A community ... We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You ...

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Office Administrative Assistant information

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are the duties of an office administrative assistant?

An office administrative assistant handles tasks such as managing correspondence, scheduling appointments, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.
More about Office Administrative Assistant jobs
What are popular job titles related to Office Administrative Assistant jobs in Puerto Rico? For Office Administrative Assistant jobs in Puerto Rico, the most frequently searched job titles are:
What job categories do people searching Office Administrative Assistant jobs in Puerto Rico look for? The top searched job categories for Office Administrative Assistant jobs in Puerto Rico are:
What cities in Puerto Rico are hiring for Office Administrative Assistant jobs? Cities in Puerto Rico with the most Office Administrative Assistant job openings:
Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 2% Temporary, and 3% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution.

Administrative Assistant

Insight Communications

PR • On-site

$14.50 - $19.75/hr

Full-time

Re-posted 25 days ago

Job description

Job Description

Department

Administration

Location

342 San Luis St., Suite 304, San Juan, PR 00920

Position

Administrative Assistant

Reports to

María Miranda De Jesús

Title

HR & Finance Director

Position type:

Full time

Part time

Contract

In house

Shift hours: 40 weekly

Operating: Monday to Friday: 8:00 am to 5:00 pm

Extent

No extent

General purpose

The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes.

RESPONSIBILITIES AND COMPETENCES

- Collaborates with the coordination and planning of internal and external meetings

* Logistics to organize meeting place, food services, equipment, etc.

- Manage confidential files and documents

- Coordination and administration of trips, flight reservations and lodging

- Maintenance of company contacts database

- Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required

- Channel phone box, answer and transfer calls

- Manage conference availability and use

- Write and distribute emails, correspondence notes, letters, faxes and forms

- Distribute received correspondence

- Realization of virtual calendars of meetings and reminder events

- Coordinate the internal and external messaging of the company

- Attend visits

- Supervise Maintenance personnel and fulfillment of tasks

- Creation and drafting of documents

- Any other task designated by your supervisor or immediate manager, not limited to the aforementioned

WORK EXPERIENCE REQUIREMENTS

- Minimum of 1 to 2 years of experience in Reception or Administrative Assistant

- Knowledge of office management systems and procedures

- Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others

- Time management, punctuality, and sense of urgency

- Analytical, methodical, and numerical ability

- Highly attentive to detail, organized, honest, ethical and responsible

- Mastery of Microsoft Office programs

- Trained to work under pressure and able to respond to high volume of work

- Ability to work in a team

- Good verbal and written communication, interpersonal and problem solving

- Experience in planning, coordinating and managing activities

- Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines

- Ability to reserve confidentiality regarding business and company affairs

- Attention to detail and ability to solve problems

- Results oriented

- Possess high professionalism and ability to deal with clients and colleagues

Academic requirements

- University studies in Business Administration

DEMANDS

- I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions

- Number of people directly supervised 2 maintenance people

- Exposed to use of computerized equipment at all times to perform its functions

- Vision, speaking and listening are required to perform their functions and capable of being understood

- Be available to work overtime in cases of operational need that may be required

- Travel requirement if necessary, to the Dominican Republic facilities

APPROVED by

Maria Miranda De Jesús

Title

HR & Finance Director

Employee sing

Date


Affirmative Action Plan Statement / Equal Employment Opportunity

Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training.


Insight Communications, Corp.

342 San Luis St., Suite 304, San Juan, PR 00920

Tels. 787-625-1930, 787-625-1927, 787-625-1929 Fax. 787-625-1928


Monday to Friday from 8:00 am to 5:00 pm
40 hours weekly 80 hours biweekly