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Office Administrative Assistant Jobs in Puerto Rico

Cotton

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

Administrative Assistant Department: Restoration Employment Type: Temporary Location: Ponce, Puerto ... Office Administration * Order and maintain office and project supplies. * Maintain confidentiality ...

Cotton Holdings

Administrative Assistant

Ponce, PR

$19 - $20/hr

The Administrative Assistant provides administrative support to the Project Accountant II and the ... Office Administration * Order and maintain office and project supplies. * Maintain confidentiality ...

Cooper Companies

Administrative Assistant

Juana Diaz, PR

$17.50 - $23.50/hr

The Administrative Assistant provides administrative support to the Plant Leader and the site ... Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams), including advanced ...

STI

Administrative Assistant

San Juan, PR · On-site

$17.75 - $23.75/hr

Administrative Support This is an exciting opportunity to join a fast-paced, engaging team ... This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San ...

UHS

PR · On-site

$17.25 - $23.25/hr

The Administrative Assistant provides direct administrative and organizational support to the CEO, ... Knowledge in Microsoft Office * Bilingual * Strong verbal and written communication skills

CooperCompanies

Administrative Assistant

Juana Diaz, PR · On-site

$17.50 - $23.50/hr

The Administrative Assistant provides administrative support to the Plant Leader and the site ... Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams), including advanced ...

DaVita

Administrative Assistant

Moca, PR · On-site

$16 - $21.50/hr

Here is what you can expect when you join our Village as an Administrative Assistant: A community ... We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You ...

Bonneville Group

Administrative Assistant

Caguas, PR · On-site

$17.50 - $23.75/hr

El Asistente Administrativo es responsable de brindar apoyo administrativo y operativo a los ... Dominio de Microsoft Office (Word, Excel, Outlook y PowerPoint). Conocimiento de sistemas de ...

DaVita

Administrative Assistant

San Juan, PR · On-site

$17.75 - $23.75/hr

Here is what you can expect when you join our Village as an Administrative Assistant: A community ... We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You ...

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Office Administrative Assistant information

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

More about Office Administrative Assistant jobs

What are popular job titles related to Office Administrative Assistant jobs in Puerto Rico?

For Office Administrative Assistant jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Office Administrative Assistant jobs in Puerto Rico look for?

The top searched job categories for Office Administrative Assistant jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Office Administrative Assistant jobs?

Cities in Puerto Rico with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Puerto Rico as of August 2026, with employment types broken down into 71% Full Time, and 29% Part Time. Highlights an 100% In-person job distribution.

Administrative Assistant

Cotton

Ponce, PR • On-site

$19 - $20/hr

Temporary

Posted 10 days ago

Job description

Administrative Assistant
Department: Restoration
Employment Type: Temporary
Location: Ponce, Puerto Rico
Compensation: $19.00 - $20.00 / hour
Description
The Administrative Assistant provides administrative support to the Project Accountant II and the Project Administrator to ensure the efficient operation of project accounting activities. This role is responsible for maintaining project documentation, performing data entry, coordinating communications, scheduling meetings, and assisting with accounting and project administration tasks. The Project Administrative Assistant supports project teams by ensuring records are accurate, documentation is complete, and administrative processes are performed efficiently.
Key Responsibilities
Administrative Support
  • Provide administrative support to the Project Administrator and Project Accountant II.
  • Answer phone calls, respond to emails, schedule meetings, maintain calendars, and prepare correspondence and meeting materials.

Document Management
  • Maintain accurate and organized electronic and hard-copy project files.
  • Scan, file, archive, and organize project documentation for billing, audits, reporting, and closeout.

Data Entry & Project Support
  • Enter and update project information, purchase orders, invoices, and other project data in company systems.
  • Maintain project logs, reports, spreadsheets, and databases while ensuring documentation is complete and accurate.
  • Verify documentation is complete before routing for review or approval.
  • Assist with purchase orders, vendor invoices, and supporting documentation.
  • Coordinate with project teams, vendors, customers, and internal departments to obtain required documentation.

Office Administration
  • Order and maintain office and project supplies.
  • Maintain confidentiality of project, financial, and company information.
  • Perform general office administration and other duties as assigned.

Skills, Knowledge and Expertise
Work Experience
  • 1-3 years of administrative or operations support experience, preferably in construction, restoration, or logistics.
  • Experience managing schedules, compliance tracking, and administrative coordination for field-based teams.

Skills
  • Organization: Strong time management and scheduling abilities with keen attention to detail.
  • Communication: Strong written and verbal communication skills with the ability to interact with leadership, project teams, vendors, and field personnel.
  • Technology: Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and scheduling or project management tools; experience with ERP systems preferred.
  • Data Management: Skilled in maintaining databases, tracking systems, and compliance documentation.
  • Team Support: Collaborative and service-oriented, with the ability to work across multiple departments.

Education
  • High school diploma or equivalent.
  • Preferred: Associate or Bachelor degree in Business Administration, Management, or related field.

Knowledge
  • Understanding of operations, scheduling, and project coordination.
  • General understanding of construction or restoration project workflows and field staffing structures.
  • Awareness of safety, HR, and compliance documentation processes.

Personal Traits and Attributes
  • Dependable: Reliable and consistent with meeting deadlines and maintaining accurate records.
  • Proactive: Takes initiative in identifying scheduling or compliance needs before issues arise.
  • Professional: Maintains a high standard of professionalism in communication and demeanor.
  • Detail-Oriented: Ensures accuracy in documentation and scheduling tasks

Languages
  • Bilingual (English/Spanish) preferred.

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