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Office Administrative Assistant Jobs in Puerto Rico

DaVita

Administrative Assistant (PCT)

Moca, PR · On-site

$16 - $21.50/hr

DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings ... We seek a personable individual with excellent computer and clerical skills (Microsoft Office)

DaVita

Administrative Assistant (PCT)

San Juan, PR · On-site

$17 - $28/hr

DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings ... We seek a personable individual with excellent computer and clerical skills (Microsoft Office)

DaVita

Administrative Assistant (PCT)

Moca, PR · On-site

$16 - $21.50/hr

DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings ... We seek a personable individual with excellent computer and clerical skills (Microsoft Office)

STI

Administrative Assistant

San Juan, PR · On-site

$17.75 - $23.75/hr

This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San ... Assist with research, planning, and coordination of team events • Assist with planning and ...

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Office Administrative Assistant information

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

More about Office Administrative Assistant jobs

What are popular job titles related to Office Administrative Assistant jobs in Puerto Rico?

For Office Administrative Assistant jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Office Administrative Assistant jobs in Puerto Rico look for?

The top searched job categories for Office Administrative Assistant jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Office Administrative Assistant jobs?

Cities in Puerto Rico with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Puerto Rico as of August 2026, with employment types broken down into 71% Full Time, and 29% Part Time. Highlights an 100% In-person job distribution.

Administrative Assistant

Service Corporation International

Canovanas, PR • On-site

$15.25 - $20.75/hr

Full-time

Re-posted 5 days ago

Service Corporation International rating

6.4

Company rating: 6.4 out of 10

Based on 97 frontline employees who took The Breakroom Quiz

5th of 9 rated funeral services

Job description

Our associates celebrate lives. We celebrate our associates.
Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.
JOB RESPONSIBILITIES
  • Prepares death certificates, prayer cards and related documents
  • Completes required permits and or certificates
  • Prepares and processes Veteran's Paperwork
  • Prepares marker monument placement paperwork
  • Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
  • Prepares and distributes daily schedules, reports, and documents
  • Receives and processes payments and contracts
  • Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
  • Orders office supplies
  • Oversees the processing of installation orders to grounds and maintenance departments
  • Processes accounts payable transactions
  • Assists with the preparation of obituaries
  • Assists Location Management, Sales, Family Service Counselors and payroll as needed
  • Acts as backup to Receptionist
  • Greets family members and friends
  • Communicates client family's needs promptly and accurately to the appropriate staff member
  • Conveys a sense of concern and empathy with client family members at all times
  • Responds to customer inquiries via telephone, internet and in person
  • Maintains professional and cooperative relationships with county clerk, medical examiner and physicians

MINIMUM REQUIREMENTS
Education
  • High School or equivalent

Experience
  • 1 - 2 years of experience in an office clerical or customer service capacity required
  • Experience working in a customer-focused and fast-paced professional environment required

Knowledge, Skills & Abilities
  • Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
  • MS Office Suite experience preferred
  • Basic mathematics skills required
  • Good verbal and written communication skills
  • Strong organizational skills and detail oriented
  • High level of compassion and integrity
  • Ability to maintain confidentiality

Postal Code: 00729
Category (Portal Searching): Operations
Job Location: US-PR - Canovanas

What Service Corporation International employees say

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