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Accounts Payable Assistant Jobs in Indiana (NOW HIRING)

HERFF JONES

Accounts Payable Supervisor

Indianapolis, IN · On-site

$75K/yr

Lead the AP function, managing day-to-day operations and owning the monthly AP close process * Assist in streamlining and improving Accounts Payable functions * Assist with new ERP integration and ...

herffjones

Accounts Payable Supervisor

Indianapolis, IN · On-site

$75K/yr

Lead the AP function, managing day-to-day operations and owning the monthly AP close process * Assist in streamlining and improving Accounts Payable functions * Assist with new ERP integration and ...

Herff Jones

Accounts Payable Supervisor

Indianapolis, IN · On-site

$75K/yr

Lead the AP function, managing day-to-day operations and owning the monthly AP close process * Assist in streamlining and improving Accounts Payable functions * Assist with new ERP integration and ...

herffjones

Accounts Payable Supervisor

Indianapolis, IN · On-site

$75K/yr

Lead the AP function, managing day-to-day operations and owning the monthly AP close process * Assist in streamlining and improving Accounts Payable functions * Assist with new ERP integration and ...

CertaSite

Accounts Payable

Zionsville, IN · On-site +1

$20.50 - $26.50/hr

... Assist with month end work and processes to meet strict deadlines. • Other duties and projects as assigned. QUALIFICATIONS • 2 or more years relevant Accounts Payable experience in a fast-paced ...

Robert Half

Accounts Payable Clerk

Indianapolis, IN · On-site

$15 - $16/hr

... * Assist with audits, reporting requests, and account reviews by providing organized documentation ... Experience working in accounts payable or a closely related finance support role. * Practical ...

Robert Half

Accounts Payable Clerk

Columbus, IN · On-site

$22 - $24/hr

... * Assist with additional accounting and clerical tasks that support the broader finance team ... Prior experience in accounts payable, invoice processing, or a closely related accounting support ...

Ivy Tech

Accounts Payable Specialist

Richmond, IN · On-site

$19 - $24.25/hr

Process accounts payable transactions including invoices, payment requests, purchase orders ... * Assist faculty and staff with purchase requisitions, purchasing procedures, vendor setup, and ...

Ivy Tech

Accounts Payable Specialist

Richmond, IN · On-site

$19 - $24.25/hr

Process accounts payable transactions including invoices, payment requests, purchase orders ... * Assist faculty and staff with purchase requisitions, purchasing procedures, vendor setup, and ...

Schillings

Accounts Payable Specialist

Saint John, IN · On-site

$19.25 - $24.75/hr

Prepare spreadsheets as needed to help track and analyze database information. * Assist with ... Perform other Accounts Payable and Finance & Accounting responsibilities as assigned. * Ensure ...

CTB

Corporate Accounts Payable Supervisor

Milford, IN · On-site

$52K - $72K/yr

Accounts Payable Supervisor REPORTING TO: VP, Corporate Controller SUMMARY: Supervises and ... Reconcile selected general ledger accounts * Assist in monthly and yearly closings * Monitor batch ...

Schillings

Accounts Payable Specialist

Saint John, IN

$19.25 - $24.75/hr

Prepare spreadsheets as needed to help track and analyze database information. * Assist with ... Perform other Accounts Payable and Finance & Accounting responsibilities as assigned. * Ensure ...

Schillings

Accounts Payable Specialist

Saint John, IN · On-site

$19.25 - $24.75/hr

Assist in gathering information needed to complete tax forms.Perform other Accounts Payable and Finance & Accounting responsibilities as assigned.Ensure Accounts Payable activities comply with ...

CTB

Corporate Accounts Payable Supervisor

Milford, IN · On-site

$52K - $72K/yr

Accounts Payable Supervisor REPORTING TO: VP, Corporate Controller SUMMARY: Supervises and ... Reconcile selected general ledger accounts * Assist in monthly and yearly closings * Monitor batch ...

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All JobsAccounts Payable JobsAccounts Payable Assistant JobsAccounts Payable Assistant Jobs in Indiana

Accounts Payable Assistant information

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$13

$20

$26

How much do accounts payable assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for accounts payable assistant in Indiana is $20.13, according to ZipRecruiter salary data. Most workers in this role earn between $17.40 and $21.73 per hour, depending on experience, location, and employer.

What is an accounts payable assistant?

Accounts Payable Assistants are professionals who manage and process a company’s outgoing payments. They are responsible for tasks such as verifying invoices, reconciling statements, preparing payment runs, and maintaining accurate financial records. Their work ensures that suppliers and vendors are paid on time, which helps maintain good business relationships and supports the smooth financial operation of the organization. Attention to detail and strong organizational skills are important in this role.

What are the key skills and qualifications needed to thrive as an accounts payable assistant?

To thrive as an Accounts Payable Assistant, you need strong numerical accuracy, attention to detail, and a basic understanding of accounting principles, typically supported by a diploma or relevant coursework in finance or accounting. Familiarity with accounting software such as SAP, QuickBooks, or Oracle, as well as proficiency in Microsoft Excel, is commonly required. Excellent organizational abilities, time management, and effective communication set top candidates apart in this role. These skills ensure timely and accurate invoice processing, support financial integrity, and facilitate smooth workflows within finance teams.

What are some common challenges accounts payable assistants face and how can they be managed effectively?

Accounts Payable Assistants often encounter challenges such as managing high volumes of invoices, ensuring timely payments, and resolving discrepancies with vendors. Staying organized with digital tools and maintaining strong attention to detail can help prevent errors and missed deadlines. Effective communication skills are also essential for collaborating with vendors and internal departments to quickly resolve issues and maintain positive relationships. Adapting to changes in accounting software or processes is another common challenge, so a willingness to learn and remain flexible is valuable in this role.

What is the difference between Accounts Payable Assistant vs Accounts Payable Clerk?

AspectAccounts Payable AssistantAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some roles prefer accounting courses
Work EnvironmentOffice setting, supporting accounts payable teamOffice environment, handling invoice processing and data entry
Employer UsageCommonly used in small to medium businessesWidely used across various industries and company sizes
Search IntentPeople comparing entry-level accounts payable rolesIndividuals seeking detailed accounts payable processing roles

Both roles involve processing invoices and supporting the accounts payable department. The Accounts Payable Assistant often provides administrative support and may handle basic data entry, while the Accounts Payable Clerk typically manages invoice processing, data reconciliation, and payment preparation. The roles are similar but differ slightly in scope and responsibilities, with the Assistant often serving as a support role within the accounts payable team.

How much do accounts payable assistants make?

Accounts payable assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and company size. Entry-level roles may start lower, while experienced professionals with certifications can earn higher wages. They often work in office environments, using accounting software like QuickBooks or SAP.

Is accounts payable a difficult job?

Accounts payable assistants handle tasks such as processing invoices, reconciling accounts, and ensuring timely payments, which require attention to detail and organizational skills. The job can be routine but may involve managing high volumes of transactions and deadlines, making accuracy and efficiency important. Familiarity with accounting software and basic financial knowledge are often necessary for success.

What are the most commonly searched types of Accounts Payable jobs in Indiana?

The most popular types of Accounts Payable jobs in Indiana are:

What are popular job titles related to Accounts Payable Assistant jobs in Indiana?

For Accounts Payable Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Accounts Payable Assistant jobs in Indiana look for?

The top searched job categories for Accounts Payable Assistant jobs in Indiana are:

What cities in Indiana are hiring for Accounts Payable Assistant jobs?

Cities in Indiana with the most Accounts Payable Assistant job openings:

Accounts Payable Assistant jobs near you
Infographic showing various Accounts Payable Assistant job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,872 per year, or $20.1 per hour.

Accounts Payable Supervisor

HERFF JONES

Indianapolis, IN • On-site

$75K/yr

Full-time

Re-posted 25 days ago

Herff Jones rating

6.0

Company rating: 6.0 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

48th of 62 rated fashion and textile manufacturers

Job description

Position Title: Accounts Payable Supervisor
Location: Indianapolis, Indiana
Starting Pay: $70-75K per year DOE
THE MOST TRUSTED NAME IN CELEBRATING STUDENT MILESTONES - HERFF JONES
Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones' products include class rings and jewelry, caps and gowns, yearbooks, diplomas, frames, announcements, and Greek accessories as well as motivation and recognition programs.
Since 1920, our team has worked alongside students, faculty, and staff on campuses nationwide to help build a stronger community and celebrate student milestones. Our continued success relies on hiring extraordinary talent, with a passion for making a difference and eagerness to roll up the sleeves, to help us write the story of our next 100 years.
Your Opportunity:
The Herff Jones Accounting team is looking for an Accounts Payable Supervisor to join our HJ Family.
Position Summary:
The Accounts Payable Supervisor oversees the accounts payable team, directs the processing of invoices and payments, and maintain accurate financial records and controls. You will be working closely with cross-functional business partners to ensure timely and accurate recording and reporting of accounts payable transactions. You will lead the team in driving continuous improvement through use of enhanced technology and performance metrics to help to shape the future of the Shared Services organization.
What we want you to accomplish:
  • Lead the AP function, managing day-to-day operations and owning the monthly AP close process
  • Assist in streamlining and improving Accounts Payable functions
  • Assist with new ERP integration and testing.

Core Activities:
  • Communicate effectively and professionally with outside suppliers to resolve problems
  • Serve on project teams, such as system upgrades or process enhancements by conducting user acceptance testing for processes affecting Accounts Payable
  • Ensure the invoices and payments are processed in accordance with terms, with a high degree of accuracy and timeliness
  • Understand the full invoice to cash cycle to quickly identify the source of bottlenecks, problems, and drive issues to resolution
  • Support the accuracy of Accounts Payable related to general ledger accounts by ensuring that routine activities are being completed in a timely manner.
  • Research, resolve and communicate invoicing issues, discrepancies, or outstanding balances on vendor accounts accordingly
  • Assist in the development and implementation of our continuous improvement strategy within AP.
  • Develop, implement, and maintain standard systems and processes to ensure adherence to company policies
  • Assemble information for external auditors for the annual audit and quarterly reviews
  • Maintain desktop procedures for all responsibilities
  • Reconcile processed work by verifying entries and comparing them to system reports
  • Review mock payment run prior to sending to Controller for approval weekly
  • Reconcile processed payments by verifying to approved payments file weekly
  • Obtain proper approvals for invoices/items for payment
  • Pay vendors by monitoring discount opportunities and scheduling and preparing payments via check or ACH
  • Maintain current and new vendor setups (verify federal/tax ID numbers, method of payment, payment terms, payment and withholding addresses) and provide approvals
  • Maintain route codes and the approval (authority) matrix
  • Review and issue stop payments, void and reissue requests
  • Review and approve/deny Positive Pay exceptions
  • Partner closely with the accounting team to ensure accurate posting of all transactions
  • Perform month end close process, as backup
  • Review month-end close reconciliation
  • Maintain supporting documents and invoices electronically
  • Review aged credits and invoices (90+ days) for accuracy
  • Respond to vendor & internal inquiries as needed; Verify vendor accounts to monthly statements
  • Increase Vendor ACH Enrollment
  • Write and maintain/update procedure documents
  • Run the 1099 process and file return with the IRS
  • Monthly metrics for Accounts Payable (errors, volume processed)
  • Protect confidentiality of all Company financial information
  • Assign duties or additional responsibilities to AP Specialist(s) as needed
  • Special projects may be assigned periodically

Success Indicators:
  • Ability to work independently, exercising discretion and sound judgment.
  • Skilled team player with interpersonal skills and a record of successfully working with cross-functional business stakeholders
  • Demonstrated success managing workload and prioritizing based on current business needs and time constraints
  • Ability to effectively communicate with the Accounting Manager any questionable items prior to processing
  • Possess great attention to detail and excellent organization skills
  • Increase job knowledge by participating in additional educational opportunities

Education / Certifications Required:
  • HS Diploma or equivalent
  • 5-7 years + prior work experience in Accounts Payable
  • Experience with OCR reader technology preferred
  • Associate Degree in Accounting encouraged to apply
  • Proficient in Microsoft Word, Excel & Outlook

JOIN THE BEST TEAM ON THE FIELD IN SPORT, SPIRIT & ACHIEVEMENT
About Herff Jones:
Indianapolis-based Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones' products include class rings and jewelry, caps and gowns, diplomas and announcements as well as motivation and recognition programs. Focused on building long-term relationships through a nationwide network of over 1,400 employees and sales partners, the professionals at Herff Jones have been helping elevate the student experience throughout the lifelong journey of education for more than 100 years. For more information about Herff Jones, please visit www.herffjones.com.
Herff Jones, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, gender identity, color, religion, sexual orientation, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Herff Jones strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.
Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Herff Jones. Herff Jones will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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