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Academic Registrar Jobs (NOW HIRING)

City Colleges of Chicago

Registrar

Chicago, IL · On-site

The Registrar's Office preserves the academic integrity and confidentiality of student academic records, adhering to and enforcing the CCC academic and student policies and the Family Educational ...

Lincoln Tech

Registrar

Parsippany, NJ · On-site

Lincoln Tech is looking for a Registrar to join our team and play a key role in supporting student academic records and registrar operations across our Lincoln campuses. You'll work alongside a ...

Talladega College

College Registrar

Talladega, AL · On-site

College Registrar Division of Academic Affairs Reports To: Provost & Executive Vice President Classification: Full-Time | Exempt | Director-Level Position Summary Talladega College seeks an ...

Everglades University

Registrar

Boca Raton, FL · On-site

Registrar: Responsibilities include but are not limited to: serving as custodian of student academic records; assuring the proper entry, storage, retrieval, mailing, and maintenance of all academic ...

Tulsa Welding School

REGISTRAR

Irving, TX · On-site

Overview We are seeking a dedicated and organized Registrar to join our academic institution. The Registrar will play a crucial role in managing student records, overseeing the registration process ...

Long Island University

University Registrar

Brookville, NY · On-site

$160K - $168K/yr

The University Registrar collaborates extensively with Academic Affairs, Student Affairs, Admissions, Information Technology, Finance, Human Resources, Athletics, and other institutional stakeholders ...

Manhattan University

Associate Registrar

Bronx, NY · On-site

$78K - $86K/yr

Serving as a liaison to academic schools, faculty, and advisors on matters related to graduation eligibility, transfer credit, and curriculum requirements, the Associate Registrar works ...

Keiser University

Registrar

Fort Lauderdale, FL · On-site

The Registrar builds and schedules the academic programs and educational services delivered at the campus level. The Registrar also maintains all student transcripts and academic records. To meet ...

Keiser University

Registrar

Fort Lauderdale, FL · On-site

The Registrar builds and schedules the academic programs and educational services delivered at the campus level. The Registrar also maintains all student transcripts and academic records. To meet ...

Talladega College

College Registrar

Talladega, AL · On-site

College Registrar Division of Academic Affairs Reports To: Provost & Executive Vice President Classification: Full-Time | Exempt | Director-Level Position Summary Talladega College seeks an ...

International Council of

Registrar

Boca Raton, FL · On-site

Registrar: Responsibilities include but are not limited to: serving as custodian of student academic records; assuring the proper entry, storage, retrieval, mailing, and maintenance of all academic ...

Murray State University

Registrar

Murray, KY · On-site

Manage production of Academic Bulletin and its publication. * Provide leadership in the ... Thus, the Registrar will comply with all applicable NCAA rules and regulations as provided in the ...

Morehouse School of Medicine

Registrar

Atlanta, GA · On-site

Five to eight years of progressively responsible experience in registrar operations, academic ... services, or student records management. * Expertise in higher education principles, policies ...

Union University

Registrar

Jackson, TN · On-site

The Registrar provides effective and innovative leadership for the development, implementation, and ... This position collaborates with academic units and select administrative departments in the ...

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How much do academic registrar jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for academic registrar in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $27.40 per hour, depending on experience, location, and employer.

What does an academic registrar do?

An Academic Registrar is a senior administrative professional responsible for managing student records, enrollment, academic scheduling, and the implementation of academic policies at a college or university. They oversee processes such as admissions, registration, transcripts, graduation, and compliance with academic regulations. Academic Registrars work closely with faculty, students, and other administrative departments to ensure the integrity and accuracy of academic records. Their role is critical to supporting the institution's academic mission and maintaining regulatory standards.

What are some common challenges faced by academic registrars, and how can they effectively manage them?

Academic Registrars often face challenges such as balancing the accuracy of student records with high-volume administrative demands, adapting to evolving academic policies, and ensuring compliance with institutional and regulatory requirements. Effective management involves staying organized, leveraging student information systems, fostering clear communication across departments, and participating in ongoing professional development to stay current on best practices. Collaborating closely with faculty, IT staff, and student services is crucial for resolving issues and ensuring smooth academic operations.

What are the key skills and qualifications needed to thrive as an academic registrar, and why are they important?

To thrive as an Academic Registrar, you need a solid background in educational administration, policy compliance, and data management, often supported by a degree in education or administration. Familiarity with student information systems (SIS), records management software, and regulatory frameworks is essential. Strong organizational, problem-solving, and interpersonal skills help manage complex processes and communicate effectively with students, faculty, and staff. These competencies ensure accurate records, regulatory compliance, and smooth academic operations within educational institutions.

What is the difference between Academic Registrar vs Admissions Officer?

AspectAcademic RegistrarAdmissions Officer
Required CredentialsBachelor's degree, often advanced certifications in education administrationBachelor's degree, often in marketing, communications, or related fields
Work EnvironmentAcademic institutions, administrative officesAdmissions offices, recruitment events, campus visits
Employer & Industry UsageUniversities, colleges, educational institutionsUniversities, colleges, private schools
Common Search & ComparisonOften compared for administrative roles in academic settingsFocuses on student recruitment and enrollment processes

The Academic Registrar primarily manages academic records, registration, and compliance within educational institutions. In contrast, an Admissions Officer focuses on recruiting and enrolling students. While both roles are vital in higher education, the Registrar handles administrative and record-keeping duties, whereas the Admissions Officer concentrates on student outreach and recruitment efforts.

Are academic registrar jobs in demand?

Academic registrar jobs are in steady demand due to the need for managing student records, enrollment, and compliance in educational institutions. These roles often require organizational skills and familiarity with student information systems, and demand can vary based on the size and type of institution.

Do you need a degree to be an academic registrar?

An academic registrar typically needs at least a bachelor's degree in education, administration, or a related field. Many employers prefer candidates with a master's degree or relevant experience in student records management and administrative software. Certification in records management or higher education administration can also be beneficial.

Is being an academic registrar a stressful job?

Being an academic registrar can be stressful due to managing large volumes of student data, deadlines, and compliance with institutional policies. The role often requires strong organizational skills, attention to detail, and the ability to handle high-pressure situations, especially during registration periods or academic year transitions.
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Academic Registrar jobs near you
Infographic showing various Academic Registrar job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 58% Full Time, 38% Part Time, 1% Temporary, and 1% Contract. Highlights an 74% Physical, 1% Hybrid, and 25% Remote job distribution, with an average salary of $39,368 per year, or $18.9 per hour.

Registrar

City Colleges of Chicago

Chicago, IL • On-site

Full-time

Medical, Retirement, PTO

Re-posted 12 days ago

City Colleges Of Chicago rating

7.8

Company rating: 7.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

233rd of 622 rated colleges and universities

Job description

REGISTRAR
STUDENT SERVICES DEPARTMENT
MALCOLM X COLLEGE
The Office of the Registrar monitors the enrollment of students, maintains student records, and works with faculty, administration, and staff on academic matters. The Registrar's Office preserves the academic integrity and confidentiality of student academic records, adhering to and enforcing the CCC academic and student policies and the Family Educational Rights and Privacy Act FERPA).
Services provided by the Office of the Registrar include: transcript requests; transfer credit evaluations; enrollment and registration inquiries; degree and enrollment verification requests; student record updates; faculty certification/grades; prior learning assessments (PLA); degree audit and conferral; graduation and commencement services.
The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.
Reporting to a Vice President, Dean or assigned administrator, the Registrar leads and directs the functions of the Office of the Registrar, responsible for providing comprehensive student records management, assuring the confidentiality, academic integrity, and consistency of records; supervises staff engaged in the provision of services, and the processing, review, and maintenance of student academic records.
The Registrar enforces CCC academic and student policies and the Family Education Rights and Privacy Act (FERPA); actively engages and contributes to the college's enrollment and registration activities; supports and monitors faculty roster and grade submission; manages the transcript evaluation process; and participates in continuous process improvement in support of the academic mission of the college. Performs related duties as required
ESSENTIAL DUTIES
  • Provides administrative oversight of student records management functions in accordance with CCC policies and procedures, FERPA guidelines, and the American Association of Collegiate Registrars and Admissions Officers (AACRAO) best practices.
  • Manages operations to ensure the provision of excellent customer service to students, staff, faculty, and outside constituents in a secure and safe environment.
  • Interprets and explains CCC's policies and procedures and FERPA requirements relating to the maintenance and release of student academic records and data to faculty, staff, students, and outside customers.
  • Implements new and revised business processes to ensure the integrity and confidentiality of student records and the updating of student records with proper documentation into the Campus Solutions (CS9) student information system.
  • Addresses and resolves student record disputes based on established policies, review of student records, degree audit, and other resources; approves changes to student records as needed.
  • Oversees staff engaged in responding to enrollment and registration inquiries and providing services to include issuance of student transcripts and related student information; processing class reinstatements; and processing prior learning credit (military, foreign) and credit by exam.
  • Monitors the transfer credit evaluation process, working with staff in evaluating transcripts received from approved accredited higher education institutions to determine transferability of each course.
  • Reviews and analyzes data for state and federal reporting; oversees the accurate and timely reporting of student academic data, including to Clearinghouse; prepares enrollment and other related reports.
  • Monitors and oversees the grade submission and roster certification process, working with faculty and the Office of Instruction to ensure faculty certification deadlines are met and final grades are submitted.
  • Monitors and assists with college's registration process each semester, ensuring the accurate reporting and processing of student enrollment data using the CS9 system.
  • Serves as the CS9 Security Officer for the college; approves access requests and submits to OIT; responds to security access inquiries; and participates in bi-annual security audit.
  • Provides training and creates help guides for staff and faculty on processing student information in CS9 for actions relating to degree audit, faculty roster, and final grade submission.
  • Participates in degree conferral process, identifying students eligible for degree conferral and completing degree audit and academic review for awarding of degree. Awards degrees to students.
  • Monitors the processing of certificate conferrals by the District Office. Processes certificates that are awarded off-cycle as needed; orders and awards certificates to students.
  • Serves on Commencement Committees at the district and college level; monitors student eligibility for commencement; processes student regalia orders; and distributes and collects regalia.
  • Monitors faculty commencement participation; orders faculty and administrator regalia; attends commencement ceremonies and distributes regalia packets and other miscellaneous items.
  • Prepares and recommends annual departmental budget to administration; approves and monitors office expenditures.
  • Attends regular campus and district wide meeting and participates on committees as needed.
  • Participates in providing onboarding training of CS Staff, Administration and Faculty including Student Center, online Grade Change Request.
  • Works collaboratively with District Office, City College Registrars, and College Leadership on the development of initiatives, policies, and practices.
  • May chair, co-Chair or acts as member of campus committees including HLC, Professional Development, Cultural, Completion Team, Faculty Development Dev Ed.
  • Assist in planning campus events (GradFest)
  • Performs other duties as required.

QUALIFICATIONS
  • Bachelor's degree from an accredited college or university required. Master's degree preferred.
  • Five years of work experience in student services within a college setting preferably in enrollment related services and operations; admissions; registration or records
  • Supervisory experience in student affairs/services required
  • Knowledges and understanding of student information system (i.e. CS9) to maintain student records
  • Demonstrated strong leadership and management skills that will ensure exceptional student services and safeguard the integrity and security of all academic records
  • Excellent organizational and administrative skills
  • Strong analytical and problem-solving skills
  • Ability to work within a culturally diverse environment
  • Ability to exercise tact and diplomacy in handling sensitive situations
  • Excellent interpersonal, oral, and written communication skills
  • Proficiency in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams)

Salary: $92,866 per year
Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.
Benefits information is found at https://www.ccc.edu/departments/Benefits/
WE OFFER:Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement and Public Service Loan Forgiveness. For a more detailed overview of benefits please visit our benefits page
MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.
Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!

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