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$47.6K

$74K

How much do academic records specialist jobs pay per year?

As of Aug 26, 2026, the average yearly pay for academic records specialist in the United States is $47,605.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,500.00 and $57,000.00 per year, depending on experience, location, and employer.

What does an academic records specialist do?

An Academic Records Specialist is responsible for managing and maintaining student academic records within an educational institution. They process grades, transcripts, enrollment verifications, and other student-related documentation to ensure accuracy and confidentiality. These specialists often interact with students, faculty, and staff to resolve record discrepancies and answer questions about academic policies. Their work is essential for supporting registration, graduation, and transfer processes.

What are some typical challenges academic records specialists face during peak registration periods?

During peak registration periods, Academic Records Specialists often manage a high volume of transcript requests, enrollment verifications, and grade processing, all while ensuring strict accuracy and confidentiality. Balancing multiple deadlines and responding to inquiries from students, faculty, and administrators can be demanding, requiring strong organizational and multitasking skills. Effective communication and attention to detail are essential to prevent errors and maintain compliance with FERPA regulations.

What are the key skills and qualifications needed to thrive as an academic records specialist, and why are they important?

To thrive as an Academic Records Specialist, you need strong organizational skills, attention to detail, and experience with academic records management, typically supported by a bachelor’s degree or relevant experience. Familiarity with student information systems (SIS), database software, and FERPA regulations is essential. Excellent communication, problem-solving, and customer service skills help you effectively assist students and collaborate with staff. These abilities ensure accurate recordkeeping, regulatory compliance, and efficient support for academic operations.

What is the difference between Academic Records Specialist vs Registrar Assistant?

AspectAcademic Records SpecialistRegistrar Assistant
CredentialsHigh school diploma or associate degree; familiarity with record-keeping softwareHigh school diploma; administrative or clerical experience
Work EnvironmentEducational institutions, handling student records and transcriptsRegistrar offices, supporting student registration and record management
Employer & IndustryColleges, universities, vocational schoolsColleges, universities, educational institutions
Common Search IntentManaging academic records, transcripts, and data entryAssisting with student registration, data entry, and record updates

The Academic Records Specialist primarily manages student records and transcripts, focusing on data accuracy and record-keeping. In contrast, the Registrar Assistant supports registration processes and record updates. Both roles work closely within educational institutions but have distinct responsibilities related to student data management.

What cities are hiring for Academic Records Specialist jobs?

Cities with the most Academic Records Specialist job openings:

What states have the most Academic Records Specialist jobs?

States with the most job openings for Academic Records Specialist jobs include:

What are popular job titles related to Academic Records Specialist jobs?

For Academic Records Specialist jobs, the most frequently searched job titles are:

Academic Records Specialist jobs near you
Infographic showing various Academic Records Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,605 per year, or $22.9 per hour.

Academic Records Specialist

UNC Greensboro

Greensboro, NC

Full-time

Posted 20 days ago

Job description

Position Information
Position Number 000423 Functional Title Academic Records Specialist Position Type Staff Position Eclass EZ - EHRA Non - Exempt Permanent University Information
Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.
Primary Purpose of the Organizational Unit
In support of the mission of UNC Greensboro, the University Registrar's Office fosters student success and cultivates exemplary student experiences for all University constituents related to academic records, policies, and regulations.
Position Summary
Reporting to the Assistant Registrar, the Academic Records Specialist is responsible for degree clearance support; tracking of degree progress, certification of graduation for undergraduate students; and serves as a point of contact for the degree clearance area. This position communicates with students, advisors, and other faculty and staff to ensure that graduation applicants have met the requirements for their degrees. This position also assists students needing notarization of documents for the purpose of obtaining an apostille and serves as a backup for ordering diplomas. Additionally, this position will collaborate with the Degree Works team to process curriculum modifications and input foreign language placement test scores and waivers for students. 
This position works collaboratively with Admissions and Transfer Articulation and is responsible for the daily management of the processes associated with Degree Works and graduation clearance for students. This position is responsible for maintaining current knowledge of academic courses, program requirements, and University Catalog policies at UNC Greensboro. The Academic Records Specialist works with others to implement institutional strategic initiatives and ensure compliance with statewide policies and initiatives. This position will work closely with faculty and academic affairs staff to develop proficiency in college academic requirements and to support strategic measures with the UNC System.
Minimum Qualifications
  • BACHELOR'S DEGREE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.
Additional Required Certifications, Licensures, and Certificates Preferred Qualifications
  • Experience in a registrar's, admissions, or academic services environment.
  • Experience using student information systems (Banner 9) and Degree Works.
  • Strong commitment for innovation as demonstrated by an ability to be proactive, dynamic, forward-thinking, strategic and collaborative.
  • Demonstrated critical thinking, analytical, and problem-solving skills.
  • Strong verbal and written communication skills. Demonstrated ability to effectively communicate and foster collaboration with a wide variety of university clientele.
  • Excellent attention to details.
  • Excellent organizational, administrative and time management skills.
  • Proficiency with Microsoft Suite (Word, Excel, Access, and PowerPoint)

Special Instructions to Applicants Recruitment Range $38,000- $47,805 Org #-Department University Registrar's Office - 10204 Job Open Date 08/06/2026 For Best Consideration Date Job Close Date Open Until Filled Yes FTE 1.000 Type of Appointment Permanent If time-limited, please specify end date for appointment. Number of Months per Year 12 FLSA Non-Exempt

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