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Academic Program Manager Jobs (NOW HIRING)

Learn It Systems

Academic Program Supervisor

Queens, NY · On-site

$64K/yr

The Program Supervisor will assist in managing and supporting the day-to-day operations for ... The Academic Program Supervisor works closely with Learn It's staff to create the most effective ...

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Academic Program Manager information

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$38.5K

$107.5K

$157K

How much do academic program manager jobs pay per year?

As of Jul 24, 2026, the average yearly pay for academic program manager in the United States is $107,460.00, according to ZipRecruiter salary data. Most workers in this role earn between $79,500.00 and $132,500.00 per year, depending on experience, location, and employer.

What does an Academic Program Manager do?

An Academic Program Manager oversees the planning, development, and administration of educational programs within an academic institution. Their responsibilities often include coordinating curriculum development, managing program budgets, ensuring compliance with institutional policies, and supporting faculty and student needs. They serve as a liaison between departments, faculty, and external partners to ensure the success and quality of academic offerings. Additionally, Academic Program Managers may analyze program performance data and recommend improvements for future growth.

What are some common challenges faced by Academic Program Managers when coordinating multiple academic programs, and how can they be addressed?

Academic Program Managers often juggle responsibilities such as scheduling courses, coordinating faculty, managing budgets, and ensuring program compliance. A common challenge is balancing the needs of students, faculty, and administration while adhering to institutional policies and accreditation standards. Effective communication, strong organizational skills, and the ability to prioritize tasks are essential for overcoming these challenges. Leveraging project management tools and fostering collaborative relationships across departments can also help streamline processes and ensure program success.

What is the difference between Academic Program Manager vs Academic Coordinator?

AspectAcademic Program ManagerAcademic Coordinator
CredentialsBachelor's or Master's degree, relevant experienceTypically similar, often requiring a Bachelor's degree
Work EnvironmentHigher-level planning, strategic oversightAdministrative support, daily operations
Employer & Industry UsageEducational institutions, universitiesSchools, colleges, educational programs
Search & Comparison IntentFocus on program management, strategic rolesFocus on administrative and support roles

The main difference is that an Academic Program Manager oversees the planning and strategic development of academic programs, while an Academic Coordinator handles daily administrative tasks and supports program operations. The Program Manager has a broader scope and higher responsibility level.

What are the key skills and qualifications needed to thrive as an Academic Program Manager, and why are they important?

To thrive as an Academic Program Manager, you need a strong background in education administration, program development, and project management, often supported by a relevant degree and experience in higher education. Familiarity with learning management systems (LMS), student information systems, and data analysis tools is typically required. Exceptional communication, problem-solving, and organizational skills help build productive relationships with faculty, students, and stakeholders. These skills are vital for ensuring academic programs run efficiently, meet educational objectives, and adapt to institutional needs.
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Academic Program Manager jobs near you
Infographic showing various Academic Program Manager job openings in the United States as of July 2026, with employment types broken down into 58% Full Time, 40% Part Time, 1% Temporary, and 1% Contract. Highlights an 71% Physical, 1% Hybrid, and 28% Remote job distribution, with an average salary of $107,460 per year, or $51.7 per hour.
Academic Program Specialist

Academic Program Specialist

University of South Florida

Saint Petersburg, FL • On-site

Full-time

Posted 16 days ago

University Of South Florida rating

7.5

Company rating: 7.5 out of 10

Based on 47 frontline employees who took The Breakroom Quiz

280th of 560 rated colleges and universities

Job description

The Academic Program Specialist performs specialized administrative work in support of the Muma College of Business, St. Petersburg Undergraduate Office. This position provides administrative coordination for assigned undergraduate programs, serving as a point of contact to students, prospective students, advisors, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters.

This is specialized administrative work in program implementation that is performed under general supervision. The Academic Program Specialist will perform a wide variety of office and clerical duties of medium complexity.  This position may assign work to or supervise student or temporary (OPS) employees. To fulfill the job requirements, employees assigned to this class title must be able to do inquiries, queries and standard reports from university systems such as BANNER/OASIS, FAST, and GEMS, and must be able to produce documents using word processing and spreadsheet software.

This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

  • (a) Two years of direct experience for an associate degree;
  • (b) Four years of direct experience for a bachelor's degree;
  • Supports student administration through preparation of tuition waivers, processing course permits, maintaining student files and records, conducting graduation checks, and fulfillment of other student-related administrative requirements.
  • Supports the department recruitment and admissions process. Prepares correspondence and mailings to applicants and prospects, maintains applicant records, and organizes information for review by faculty.
  • Communicates with students regarding academic program, prerequisites, and course selection. Notifies students with substandard academic grades and issues. Schedules appointments and prepares student files for advising.
  • Provides support for instruction through administration of course syllabi, class materials, exams, course evaluations, processing course schedules, maintaining course inventory, etc.
  • Enters information into BANNER/OASIS student database system.
  • Fulfills administrative requirements (HR) for appointment of graduate and teaching assistantships.
  • Creates informational materials, recruitment brochures, and web site content describing departmental programs.
  • Event Planning and coordination for orientation, check in, clean up for the college events. Creating flyers, marketing the event across campus, guests, and volunteers, parking arrangements, meals.
  • Performs other administrative duties as assigned in support of the academic mission of the department.

Preferred Skills

  • Proficient in MS Suite (especially in word & excel)
  • Understands shared drives
  • Ability to learn USF system software and apply knowledge to other areas that assist the program
  • Attention to detail

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About University of South Florida

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The University of South Florida (USF), located in Tampa, FL, US, is a highly respected, long-standing institution specializing in teaching, research, and public service. It operates within the higher education industry and offers over 180 undergraduate, graduate, specialist, and doctoral degree programs, across disciplines ranging from arts and sciences to business, engineering, and healthcare. Founded in the year 1956, USF has relentlessly strived to develop an environment conducive to learning and research, which over the years, has earned it a preeminent status among public universities across the globe. USF's mission is to foster a vibrant, student-centric learning environment that instills an expansive intellectual foundation to drive success. USF is known for its considerable impact on regional and state economies, contributing $5 billion annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Tampa, FL, US

Year founded

1956

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