Accounting Assistant

MHK /Accounting Assistant

Mental Health Kokua (MHK) is looking for an experienced and detailed-oriented Accounting Assistant to assist the Accounting Department in a dynamic office setting. Please see job description below. Employee benefits include:

• Inclusive workspace
• 14 paid holidays per year
• Health & Dental insurance
• Paid personal leave
• On the job training
• Opportunity for advancement
• 403b retirement
• Eligible for student loan forgiveness.

For 50 years MHK has been assisting the people we serve, across the Hawaiian Islands, with the opportunity to begin again.

POSITION GOALS:

Maintains accounts receivable system in conformance with agency accounting procedures and

generally accepted principles of accounting. Manage all accounts receivable related tasks and

provide accounting support for agency administration.

ESSENTIAL FUNCTIONS

1. Process and record rent, PSF& food schedules into the MIP system and EZClaim.

Contact bookkeepers/coordinators if there’s discrepancy in the schedules.

2. Maintain a file system for all rent, PSF & food schedules.

3. Review tenant refund request submitted by coordinators & prepare a refund check

requisition.

4. Reconcile liability accounts 2080,2081,2082, & 2083 on a monthly basis.

5. Maintain a daily cash receipts log for all cash & checks received.

6. Make at least a once a week deposit to the bank. Large amount of check should be

deposited on the day it is received.

7. Record and balance Cash Receipts in MIP.

8. Post all other insurance payments in EZClaim

a. payment reports must be equal to the amount of the check

b. breakdown of payments by invoice# and account codes

c. log to daily cash receipts

9. Download all denied claims for other insurance billings in Google drive and email to the

respective bookkeepers with instructions to research correct and re-submit. Make one

copy for accounting files.

10. Reconcile the monthly Ohana Case Management capitation listing then submit to

Accounting Supervisor or Designee to review, finalize, and record in MIP.

11. Process AMHD 835 reports every Friday and provide payment reports for reconciliation

in excel upon request by the supervisor.

12. Prepare invoices for AMHD cost reimbursement billings.

13. Prepare & balance the monthly County financials. Print reports for CFO.

14. Download AMHD authorizations in Google drive and email to notify the respective

location and coordinators. Maintain files for all AMHD authorization received.

15. Cross-training to learn AMHD electronic billings.

16. Performs other related duties as assigned by Management/Supervisory staff.

CORE EXPECTATIONS

17. Customer Service. Is proactive to create, adapt and develop services that are responsive

to customer needs/ expectations. Maximizes customer satisfaction.

18. Adheres to and maintains current MHK work rules. Reports and/or resolves issues of

non-compliance.

19. Adheres to and maintain current knowledge of MHK code of conduct/ethics, applicable

federal and state laws and regulations, accreditation and MHK policies and procedures.

Reports and/or resolves issues of non-compliance.

20. Adaptability/ Change Management. Is flexible and open to new ideas. Creates/ supports

new initiatives. Assists others. Exhibits optimism in adapting to change. Seeks

opportunities to try new ways of doing things. Begins projects with the end in mind.

21. Communication & Listening Skills. Uses current MHK transparent communication

model. Keeps others informed. Writes and speaks clearly, concisely, and effectively.

Uses active listening. Genuinely strives to understand other viewpoints first before

speaking. Respects differing viewpoints.

22. Conflict Resolution & Negotiation. Uses current MHK conflict resolution model. Goes

first to the person with whom there is a problem. Focuses on the operating issues,

separating out the personal issues. Seeks clear, equitable solutions that benefit the greater

organization.

23. Problem Solving. Uses current MHK problem solving model. Resolves problems timely,

with win-win solutions that benefit the greater organization. Follow through, applies

solutions, and is accountable.

24. Teamwork. Participates and supports the collective MHK goals and offers ideas to

synergize solutions.

25. Systems Thinking. Expresses opinions, offers solutions and makes decisions based on

clinical/ business principles; corporate goals; and current MHK values/ ethics.

26. Organizational Alignment. Offers opinion, solutions and decisions for individual

programs that are aligned with the mission, values, and goals of the greater MHK

organization.

27. Accountability & Compliance. Is accountable for assignments. Offers to assist others.

Holds self and others accountable for business functions. Complies with MHK work

rules, and corporate compliance policy.

28. Utilizing Resources & Stewardship. Is proactive to create, adapt and develop services that

are responsive to customer needs/ expectations. Maximizes customer satisfaction.

QUALIFICATIONS & EXPECTATIONS:

To assist people with psychiatric disabilities ranging from transitional issues such as anxiety and

depression, to life-long, serious mental illness; e.g., schizophrenia; bi-polar disorders; and

behaviors that may involve psychosis (i.e., hearing voices; visual hallucinations; delusions, etc.).

To facilitate stressful situations and emotional conflicts with persons served and other

stakeholders as part of your job.

Education & Experience:

Minimum Qualifications: High school diploma or equivalent. Three (3) years of work

experience in fund accounting preferred. Strong accounting and spreadsheet computer skills.

Preferred Qualifications: Business school graduate or equivalent, with emphasis on accounts

receivable and work experience in accounts receivable.

Professional/Personal Skills: Ability to serve as a positive mentor for adults with mental illness

needing assistance with daily living skills and community acceptance. Desirable characteristics

include tolerance in crisis or stressful situations; able to work as part of a team, good

interpersonal and problem-solving skills; flexibility; good oral written and communication skills.

LICENSES & CERTIFICATIONS:

Pre-employment:

 Criminal Background Check

 Health Clearance

 Current TB Clearance or TB X-Ray (two-step TB Clearance is required for TLP location)

 High school diploma or equivalent and/or official College Transcripts (mailed from the

school directly to MHK)

If applicable for the position:

 Current CPR & First Aid Certificates

 Copies of current professional licenses held

 Current valid Hawaii driver’s license, vehicle insurance & safety inspection

 Current safe driving record as documented by a Traffic Abstract

PHYSICAL DEMANDS:

The physical demands described herein are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform these essential

functions.

May occasionally be required to lift up to 25 pounds in a work setting. Must talk and hear

frequently for telephone use and basic communication. May periodically sit, stand, bend, stoop,

twist, reach, walk and climb stairs. Must be able to drive to different locations, which requires

the use of a personal vehicle.