Accounts Payable Clerk

Full-and Part-Time Employee Benefits

Medical, Dental, and Vision Insurance Cancer plan.

401(k) retirement plan with matching Accident plan.

Paid time off (PTO) program Critical life events plan.

Tuition and certification reimbursement Employee Assistance Program (EAP).

Group Term Life Insurance and AD&D Free parking at all locations.

Short term and Long term disability Mileage reimbursement for company travel.

Un-reimbursed medical and dependent care.

POSITION SUMMARY

The Accounts Payable Clerk is responsible for performing specific duties related to the accounts payables functions.

QUALIFICATIONS

Education: High school diploma or GED.

Experience: Minimum of one-year previous experience in payroll and accounts receivable/payable required; experience in a hospital, hospice, or other healthcare setting preferred.

Additional Requirements: May be required to work flexible hours and occasional overtime.

PRIMARY RESPONSIBILITIES

1. Processes routine payables including verifying invoices, entering invoices into accounting system, and issuing checks.
2. Maintains accurate accounts payable records.
3. Provides the Accounting Manager the information needed to set up new vendors in the accounting system.
4. Assists the Accounting Manager with the processing of 1099’s annually.
5. Reviews all invoices for accuracy; verifies charges are correct.
6. Calls vendors when invoices are not received for inpatient and respite patients in comparison to what is indicated in the accounts receivable system.
7. Works statements for numerous large vendors and also calls to request a list of outstanding invoices.
8. Works with managers to create an efficient and appropriate method to receive invoices to ensure they are processed in a timely manner.
9. Reviews travel expense reports to ensure all required receipts are attached as well as ensuring compliance with the travel policy.
10. Approves the WISE ACH transaction within the bank website for transmission to the vendor.
11. Performs related duties as assigned.
12. Maintains strict confidentiality at all times.
13. Utilizes and models excellent customer service skills at all times; seeks opportunities to assist patients, families and co-workers; demonstrates teamwork and cooperation.
14. Log A/P records into offsite storage company. They are to be documented and tracked for removal from Arkansas Hospice at least twice a year.
15. Accepts direction and follows instructions from supervisor; seeks additional information as needed; works with minimal supervision.
16. Adheres to all organizational and departmental policies and procedures.
17. Continually meets organizational standards for attendance and punctuality; notifies supervisor in a timely manner when employee will be absent or late for work.
18. Attends all required meetings and in-services; seeks opportunities for additional professional development activities as appropriate.

COMPETENCIES, KNOWLEDGE, SKILLS, AND ABILITIES

THIS SECTION DESCRIBES WHAT KNOWLEDGE, SKILLS AND ABILITIES AN EMPLOYEE IN THIS POSITION SHOULD CURRENTLY POSSESS. THIS LIST MAY NOT BE COMPLETE FOR ALL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR THIS POSITION.

1. Knowledge of the hospice concept.
2. Knowledge of multiple computer software applications.
3. Ability to communicate effectively both orally and in writing with co-workers and other customers.
4. Ability to follow basic safety policies and procedures.
5. Ability to use good judgment and to maintain confidentiality of information.
6. Ability to work as a team player.
7. Ability to demonstrate tact, resourcefulness, patience and dedication.
8. Ability to accept direction and adhere to policies and procedures.
9. Ability to work in a fast-paced environment.

Performs the above listed functions while regularly working with confidential and/or proprietary Arkansas Hospice and patient information, including but not limited to patient medical records, current or former employee information, Arkansas Hospice records, and other information that the employee regularly uses to perform job functions.

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