Project Engineer

Summary: Under the direction of the Project Manager (or Designee), the Project Engineer is responsible for efficiently managing the flow of information and documentation on a designated construction project. This role ensures adherence to company policies, procedures, and project goals.

General Responsibilities:

• Assist the Project Manager and Superintendent in achieving project completion within specified timelines and budget constraints.
• Organize and manage project documentation to support the project schedule.
• Provide regular updates to the project team regarding the status of documentation workflows.
• Support the Project Manager in fostering positive relationships with the ownership team and consultants.

Project Engineer Responsibilities:

• Review and comprehend pre-construction planning and documentation for the project.
• Familiarize oneself with the terms and obligations outlined in the general contract agreement between owner and contractor.
• Understand the relationships and obligations between the contractor and all project design, engineering, and development consultants.
• Review all subcontract agreements and major supplier purchase orders to ensure compliance with contractual terms.
• Gain thorough familiarity with project plans, specifications, and requirements.
• Organize construction plans and specifications both physically on site and within project document control software.
• Receive and organize changes to plans and specifications issued by architects and consultants, distributing them to relevant stakeholders.
• Manage cost changes resulting from alterations to plans and specifications and Requests for Information (RFIs) from subcontractors and suppliers.
• Review subcontractor and supplier change order requests for completeness and accuracy.
• Assist in the creation of detailed RFIs with necessary supporting documentation using project management software.
• Submit RFIs to architects and designated reviewers, tracking their progress and responses.
• Manage RFI tracking logs and produce updated reports for the project team.
• Identify RFIs with potential cost and schedule impacts and alert project team members.
• Coordinate initial submittal schedules, reviewing them for completeness and compliance with contract documents.
• Collect and organize required submittal documents and materials from subcontractors and suppliers.
• Facilitate the review and approval process of submittal documents with architects and designated reviewers.
• Track submittal workflows and identify any potential schedule impacts.
• Assist in preparing monthly payment applications to the owner and subcontractors.
• Review vendor invoices for approval and proper cost coding.
• Attend and document project team meetings and OAC (Owner, Architect, Contractor) meetings.
• Collect, organize, and track all project close-out documentation.

Qualifications:

• Preferred prior experience in construction administration.
• High school diploma or equivalent; college-level courses in construction management or related fields preferred.
• Some knowledge of the building industry is desirable.
• OSHA 30-hour and CPR/First-Aid certifications are advantageous.
• LEED credentials are a plus.
• Valid CA driver’s license required.
• Proficiency with Microsoft Word, Excel, Outlook, and construction project management software.

Skills

• Read, write and communicate fluently in the English language
• Understand and perform basic mathematical functions including equations, fractions, percentages, ratios and fundamental geometry, and apply these concepts as necessary to analyze company-wide situations
• Understand construction industry terminology
• Read and understand construction drawings and details
• Possess excellent communication and organizational skills
• Possess detail-oriented analytical skills
• Ability to use reasoning to logically analyze and solve problems resulting from a variety of situations where only limited standardization exists
• Perform tasks accurately and efficiently
• Make cost effective decisions, quickly and easily
• Ability to set realistic timetables, meet deadlines and prioritize tasks
• Adjust and adapt to changing conditions and unforeseen events
• Anticipate, identify and clearly define potential problems
• Work with others to resolve issues
• Work well under pressure with deadlines to meet
• Work cooperatively with variety of personality types
• Cooperate positively as a team member
• Seek and incorporate the ideas of others
• Express ideas and present information clearly, both orally and in writing
• Maintain strict confidentiality
• Represent the company and conduct self with the highest levels of professionalism, honesty and integrity in all situations
• Effectively present information and respond to questions from company executives, ownership, clients, employees and the general public
• Ability to interpret and understand a variety of instructions furnished in written, oral, diagram, or schedule form

Work Environment

• Perform job duties in a professional office environment on a construction site where standard office equipment is routinely used
• Regularly traverse project sites, including the interior and exterior of buildings, while under construction
• Periodically travel to company office
• Periodically travel to visit clients, partners, vendors and consultants as required
• Travel to other construction job sites on as-needed basis
• Travel to meetings at off-site locations as required
• The physical demands of this position include sitting, standing, walking, stooping, kneeling, crouching, climbing stairs and ladders, using hands and fingers to operate office equipment, speaking, hearing, seeing, driving a motor vehicle, occasionally lifting and moving up to 25 pounds (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential physical functions)
• Follow all safety requirements related to the performance of assigned duties including the handling and operating of company provided tools, equipment and vehicles
• This is a full-time exempt management position for which occasional evening and weekend work may be required as job duties may demand