Full Charge Bookkeeper/Contracts Manager

FLSA Classification:

Exempt

Reports to:

Executive Director

Status:

Full Time

Hourly Wage:

$27.00

PURPOSE

Our agency is seeking an experienced Fiscal and Contracts Manager to handle our day-to-day accounting, finance, and contract requirements.
Confidentiality, excellent organizational skills and accuracy are important qualifications for this position, as well as good customer relations and the ability to communicate clearly.
The ideal candidate for this position is a skilled multi-tasker, reliable and committed to consistently meeting deadlines, preparing reports and financial data. Requires strong computer and internet
research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, outside clients, and vendors. Sensitivity to confidential matters is required.

DUTIES AND RESPONSIBILITIES

• Prepare budget data, revenue and expense reports; balance and maintain accurate ledgers.
• Perform monthly account reconciliation and report financial results on a regular basis to management.
• Develop monthly financial statements, including cash flow and balance sheets.
• Manage all accounts receivable and accounts payable.
• Review timesheets and run bi-weekly payroll, managing sick leave and vacation balances.
• Prepare year-end reporting including W-2s and 1099 forms.
• Manage and maintain all vendor contracts, agency contracts and RFP process.
• Detail oriented and comfortable working in a fast-paced office environment.
• Superior organization skills and dedication to completing projects in a timely manner.
• Generate memos, emails, and reports when appropriate, maintaining confidentiality.
• Demonstrates regular and predictable attendance.
• Process new hire paperwork.

QUALIFICATION REQUIREMENTS

• Bachelor’s degree in accounting or a minimum of two years equivalent experience is required.
• Two years’ experience working in accounts payable and receivable, general ledger, payroll and payroll reports.
• Demonstrated experience working with non-profit organizations while utilizing state and federal funding systems.
• Proficient in MS Office with expertise in Microsoft Word, PowerPoint, and Excel.
• Must have proficient experience and knowledge of Quick Books, specifically the Job Costing Module.
• Strong knowledge of GAAP and government reporting requirements.
• Extensive experience with data entry, record keeping and computer operation.
• Ability to maintain and keep agency contracts up to date.
• Excellent oral and written comprehension and expression, and superior listening skills.
• Demonstrated knowledge of principles and methods for providing consumer service, meeting quality standards, and evaluating customer satisfaction surveys.
• Valid driver's license and safe driving record.

ESSENTIAL PHYSICAL ABILITIES

1. Sufficient clarity of hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions, use a telephone, and communicate with clients, fellow staff, and the public.
2. Sufficient visual acuity, with or without reasonable accommodation, permits the employee to visually assess clients and their environment, comprehend and prepare written work instructions, and maintain case files, documents, and text forms.
3. Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and to physically assist older citizens when needed.
4. Sufficient body mobility, flexibility, and balance, with or without reasonable accommodations, which permits the employee to work in an office and field environment, including accessing the home environment of clients.

EQUAL EMPLOYMENT OPPORTUNITY

The Southwest Idaho Area Agency on Aging (SWIA3) complies with all Federal and State laws pertaining to Equal Employment Opportunity (EEO). SWIA3 is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, or status as a qualified individual with disability.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by employees who are assigned this position. The above statements are not to be construed as an exhaustive list of responsibilities, duties, and skills required of an employee. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed. Nothing above alters the at-will employment at SWIA3.