Sr. Manager of Benefits & Payroll

Job Summary / Overview

The Senior Manager of Benefits & Payroll supports all aspects of employee benefit programs, bi-weekly payroll for nonexempt and exempt employees, immigration global mobility (work visas), and budget preparation.

This position reports to the HR Director who provides oversight and direction. This position performs complex duties requiring independent judgement and coordination in one or more areas of a comprehensive human resource operation.

Essential Job Functions

Payroll

• Oversees management of the payroll system involving substantial volume of transactions performed within strict, inflexible time limits.
• Handles complex payroll for non-exempt hourly employees (shift differential, step up pay, etc.)
• Oversees the accurate processing and reporting of employee payroll, maintenance of payroll records, reporting and payment of tax withholdings and retirement withholdings, accruals and balances, and investigation and resolution of payroll issues.
• Ensures compliance with state and federal regulations related to payroll, including regulations related to wages, salaries, fringe benefits, deductions, and disbursements of funds.
• Recommends and assists in the implementation of department goals and objectives; establishes schedules and methods for providing payroll services; recommends and implements policies and procedures; prepares various reports on payroll operations and activities.
• Provides employee reimbursement to employees monthly.
• Participates in payroll software system issue identification and resolution, and implementation of payroll related provisions.
• Serves as a technical point-of-contact and subject matter expert for HRIS management system including providing access, trouble shooting, updating employee information, links, and forms in ADP.
• Responsible for data integrity, report creation, analyzing data flows and identifying trends for process improvement opportunities.
• Monitors and ensures the organization’s compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and practices to maintain compliance.
• Provide audits information timely related to payroll and 401k

Employee Benefits

• Implements employee benefit plan administration these include medical, dental, vision, life and disability insurance plans, Workers’
• Oversees and implements company retirement plan. 401K and non qualified plan.
• Oversees Open Enrollment education and facilitates benefit changes to employees.
• Handles company HSA, 401k, benefit plans.
• Keeps informed of new employee benefits-related laws, regulations and trends
• Ensures appropriate and timely communications and employee education.
• Manages leave of absence and workers compensation claims.
• Provides KPI Benefit Data - Analysis and provides monthly benefit metric analysis highlighting benefit cost and utilization, 401K plan contributions, etc.
• Assures company compliance with the Affordable Care Act (ACA), Family Medical Leave Act (FMLA), Health Insurance Portability and Accountability Act (HIPAA), Employee Retirement Income Security Act (ERISA), and other laws and regulations affecting company benefit programs.

Budget Preparation & HR Metrics

• Responsible for preparing, developing, and presenting HR Labor budget.
• Provide reporting and present data to stakeholders (overtime, manhours, benefit utilization, etc.)

Global Mobility (Immigration Visa Administration)

• Coordinates and provides guidance in obtaining the necessary visas, work permits, and other immigration documents.
• Implements global mobility visa process working together with immigration attorneys.
• Ensures timely completion of visa filling and compliance.

Additional Work Performed

• Assists other departments with accommodation requirements under the American Disabilities Act.
• Participates in running payroll for business entities to log hours worked for special projects.
• Special Projects as assigned.

Qualifications

Licenses, Certifications, and/or Registrations

Education, Experience, and/or Training

• Minimum of 10 + years’ experience in Human Resources /payroll function.
• Bachelor’s degree in Human Resources Management preferred.
• Exposure to ADP/HRIS system software required

Knowledge, Skills, and Abilities

• Employee health and welfare programs (self-insured, and self-administered) including financial management, service and industry trends.
• All applicable employment and benefit laws and regulations especially those relating to health benefits, insurance, pension, Workers’ Compensation and safety.
• Principles and practices of financial record keeping: systems, procedures and controls applicable to payroll systems.
• Federal, state and local statutes, rules and regulations applicable to payroll accounting and deductions, City personnel and benefits rules, policies and procedures and collective bargaining agreements.
• Financial and records management including budgeting, cost and revenue projections and budget oversight.
• General knowledge of the principles, practices and current trends in public HR administration including recruitment/selection, classification, job analysis, performance management, compensation, labor relations and employee training and organizational development.
• Plan, organize, lead teams and manage staff; oral and written communications; public presentations; interpersonal sensitivity; problem analysis and decision making; time and stress management.
• Negotiate and mediate disputes and agreements to gain the cooperation of others. − Facilitate mutually agreeable resolution to issues with both employees and management, and also various agencies outside the City.
• Manage medical and vocational resolution of cases involving employee disabilities.
• Maintain the confidentiality and privacy of privileged communications, including employee medical issues and program planning.
• Read, understand, and implement legal and procedural changes affecting work performed. − Maintain accurate and complete record system including the use of computer software applications and hardware.
• Efficiently and accurately utilize a variety of standard office equipment, software applications.
• Compose and prepare business correspondence and communication.
• Ability and willingness to demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and Teamwork and Cooperation.
• Maintain consistent and punctual attendance.

Special Requirements

Software

• Proficient in ADP WFN
• Proficient in Excel
• Proficiency in Microsoft Office, Word, and Outlook required

Physical

• Ability to sit for prolonged amounts of time required.
• Ability to effectively communicate through various means required.

Environmental

• Majority of work is performed within an office environment, including office equipment – such as computers, telephones and copiers.
• Requires passing by industrial equipment on way to office.
• Noise levels are typically moderate.

Work Schedule

• Ability to work holidays due to payroll processing.
• Option to choose Regular 40-hour work week, normal duty hours as assigned, or 9/80 work schedule – work from office Monday – Thursday
• May work longer hours to meet deadlines as necessary.

Travel