Executive Assistant

El Programa Hispano Catlico (EPHC) is seeking a Full-Time Executive Assistant! The Executive Assistant (EA) provides high level administrative support to the Executive Director (ED) and serves as a liaison with the Board of Directors in carrying out EPHC's mission. The EA must be creative and enjoy working within a fast-paced environment that is mission-driven and community oriented.

El Programa Hispano Catlico (EPHC) is a culturally specific organization providing an interrelated range of services and programs to advance racial equity and social justice through the power of our Latinx culture, community and self-determination. EPHC's vision is a thriving Latinx Community living to our fullest potential.

To learn more about our amazing Organization visit our website at: https://www.elprograma.org/

EPHC's culture is built on a foundation of teamwork to advance racial equity and social justice through the power of our Latinx roots, culture, and community

Benefits at EPHC!

• Vacation and Sick Time Benefits
• 14 paid holidays
• Medical, Dental, Vision Options for Employee and their dependents (100% Employer paid options for Employee Coverage)
• 401(K) with Employer Match
• Flexible Spending Account
• Short Term Disability Insurance Options
• Long Term Disability Insurance Options
• Group Life Insurance
• Voluntary Life Insurance
• Employee Assistance Program

Qualifications:

• Must be bilingual (Spanish/English) and bi-culturally competent.
• Strong verbal and written communication skills in Spanish and English.
• Associates degree or equivalent experience.
• 1 year office/administrative experience.
• Ability to greet and work with members of diverse ethnic and cultural backgrounds.
• Ability to maintain the highest level of confidentiality and handle sensitive material concerning the organization and its staff members.
• Strong attention to detail.
• Strong proficiency in all programs of Microsoft Office; demonstrated experience with preparation of PowerPoint presentations and spreadsheets.
• Willingness to learn new skills and take on new responsibilities.
• Strong analytical and strategic problem-solving skills.
• Ability to work well in team setting, as well as independently; be flexible and adapt well to different dynamics in a fast paced work environment.
• Ability to prepare clear, accurate and concise reports.
• Ability to work a flexible schedule, which could include some evenings and weekends.
• Ability to lift 40 pounds.
• Must have driver's license, access to vehicle and ability to obtain automobile insurance at levels required by agency (100/300/100).
• Satisfactory results from civil, criminal, and motor vehicle background check required
• Ability to support the mission, vision, and values of EPHC.

Essential Duties:

• Manages and maintains the ED schedule and communicates with staff and external partners on behalf of the ED.
• Works closely with the Board of Directors by scheduling committee meetings, creating agendas, transcribing minutes, and coordinating catering.
• Coordinates travel arrangements.
• Organizes schedules and creates agendas for meetings and conferences.
• Manages ED's e-mail correspondence calling attention to important matters.
• Drafts memos and company correspondence.
• Handles expense reports.
• Assists with coordinating and planning of special events.
• Organizes and maintains organizational archives.
• Provides a bridge for smooth communication between the ED and internal departments.
• Keeps the ED up to date on organizational activities.
• Prioritizes conflicting needs; handles matter expeditiously, and follows-through on projects to successful completion, often with deadline pressures.
• Adheres to EPHC policies and procedures.
• Performs other duties as assigned.
• Requires both in-person and remote work.

COMPENSATION: Annual Salary of $50,000-$55,000

EPHC is committed to providing a safe workplace for our staff and to serve as a positive force in ending the COVID 19 pandemic. We believe that requiring vaccinations as a term of your employment serves this commitment. All employees are required to provide proof of COVID-19 vaccination or qualification for a medical or religious exemption. By applying for this position, you represent you meet these job requirements. Failure to do so will disqualify you from employment.

TO APPLY: Please submit your cover letter and resume at: https://ElPrograma.applicantpro.com

WE ARE AN EQUAL OPPORTUNITY EMPLOYER