Contracts Administrator / Paralegal

Company: Protos Security

Title: Contracts Administrator / Paralegal

Location: Norwalk, CT

The Company

Protos Security (“Protos” or the “Company”) is the largest technology enabled Security Officer Management Company in the U.S. Protos offers its clients a customized and integrated approach to managing security officer programs, video monitoring solutions, and video equipment services through over 4,000 vendors, comprising the industry’s largest network of screened and vetted security officers, combined with state-of-the-art technology and data analytics. The Company also offers security officers through its in-house manned guard division and provides clients with workforce and vendor management software solutions. Protos delivers holistic security risk mitigation services to Fortune 500 clients throughout North America, Puerto Rico, and the Caribbean.

Protos was the first and remains the only security management company to provide clients with uniformity in timekeeping, incident reporting, and useful data analytics that are accessible 24/7 through its proprietary platform. When coupled with a dedicated Client Account Manager, Protos provides a full suite of security solutions that (i) reduces the client’s administrative burden, (ii) improves the quality of service through a flexible, deep vendor network, (iii) enables clients to gain actionable insights/analytics on performance, and (iv) yields superior customer service when compared to other national competitors.

Protos has experienced significant growth in recent years, both organically and through acquisitions. Although Protos was originally established in 2006, the companies combined under the Protos umbrella have been in business for more than 70 years. The enterprise is built on an exceptionally strong financial foundation with a long history of operational excellence. Through its parent company Security Services Holdings LLC, Protos has been majority-owned since February 2019 by Southfield Capital, a Greenwich, CT-based private equity investment firm. Southfield Capital has added significant financial strength, corporate governance, and both strategic and acquisition support.

For more information, please visit: protossecurity.com and southfieldcapital.com

Position Overview and Responsibilities

The Company is seeking an experienced Contracts Administrator or Paralegal to join its team. The Contracts Administrator/Paralegal will report directly to the Vice President General Counsel and will be responsible for various legal processes across multiple departments. Our work environment is fast-paced, positive, and stresses results-oriented internal growth.

The core responsibilities for the Contracts Administrator/Paralegal will include the following:

• Manage intake, review, and lifecycle of Customer and Vendor Master Services Agreements and other commercial contracts and conduct correspondence with all stakeholders regarding contract review items and status of contract requests
• Manage and own contract queue and prioritize urgent requests as necessary
• Assist attorneys in composing, drafting, and editing (red-line) agreements and various other documents
• Manage Customer insurance claims & tender process with internal stakeholders and counsel
• Manage information flow among internal stakeholders, external parties, and counsel
• Conduct thorough review of contracts in relation to internal legal thresholds, criteria, risks and independently find solutions for complex, non-standard, and unique contract requests
• Draft and revise contract wording where appropriate while assessing risk and providing recommendations to stakeholders and counsel with the goal of protecting Protos’ interests
• Make independent decisions on individual contracts regarding approvals, the need for escalation for further review, including counsel review
• Escalate to and work closely with internal stakeholders to negotiate commercial terms and obtain approvals for modifications
• Initiate, prioritize, participate in, complete, and own delivery of ongoing team projects with a goal of an improved, faster, and simpler way of doing things (automation, tracking, new processes, etc.)
• Support the team in ad hoc research and projects as necessary
• Coordinate tasks with other departments and act as a point of contact for internal stakeholders
• Setting up and managing data sites
• Assisting with regulatory filings, notices
• Qualifications/registrations to do business and withdrawals; and “Doing business as” filings where different names are utilized for a subsidiary
• Licensing Requirements for Security Guarding Companies
• Manage and maintain contract databases
• Act as the point of contact for other departments for copies of agreements and information regarding the status of contracts
• Other duties as assigned

Education, Skills, and Experience

• Bachelor’s of Arts or Science required
• 5+ years of experience as a Paralegal/Legal Administrator in a corporate legal department or law firm
• Paralegal certificate a plus
• Strong P.C./Word Processing skills including M.S. Word, Outlook, PowerPoint, and Excel
• Able to prioritize in a dynamic, exciting, fast-paced working environment, frequently under urgent deadlines
• Excellent organizational, problem-solving, and written and verbal communications skills (including spelling and grammar)
• Self-motivated, proactive, detail-oriented, and excellent time management
• High level of professionalism/confidentiality and ability to deal courteously and professionally with internal and external clients of all levels
• Ability to communicate effectively across all levels of the Company while ensuring compliance with set processes and procedures
• Strong analytical skills with the ability to conduct careful and thoughtful analysis of complex agreements while recognizing potential legal risk
• Strong customer relations/service experience

Travel

Must be willing and able to travel domestically for conferences and meetings. Travel is expected to be less than 20%. A valid Driver’s License is required.

Position Type: Full-time, Exempt

Function: Legal

Compensation

Compensation includes base salary and a discretionary, performance-based year-end bonus. The Company offers a competitive benefits package including medical, dental, vision, disability, 401(k), PTO, etc.

Relocation

No relocation packages or reimbursements are available for this position.

Physical Demands

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand, walk and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms.

Work Environment

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Protos Security (Single Source Security, LLC) is an equal opportunity employer and encourages all qualified candidates to apply.

Protos Security is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.