HR Coordinator

JOB SUMMARY

The Human Resources (HR) Coordinator supports the HR function by providing project and technical assistance and administrative support for ThermFlo, Inc. and Zonatherm Products, Inc. They will assist HR Leadership with day-to-day operations, optimizing processes, and developing improvements that align with the organization’s mission, vision, and cultural values.

ESSENTIAL RESPONSIBILITIES

Workforce Planning & Employment:

• Supports workforce planning and recruitment efforts by partnering with management, subject matter experts (SMEs), and others to identify personnel needs and corresponding job specifications, duties, qualifications, and skills.
• Reviews job descriptions as needed and collaborates with the hiring managers for updates that reflect the business, assists with assessment of pay levels and FLSA exemption status, and posts positions internally and externally making updates to career pages for Zonatherm and ThermFlo as needed.
• Develops relationships with employment agencies and others to recruit qualified candidates, and develops/maintains contacts with schools, alumni groups, and other public organizations to find and attract applicants, in partnership with Marketing, supports the creation of job advertising campaigns through social media platforms making public presentations at schools, organizations, and job fairs regarding the organization and opportunities as needed.
• Sources/screens applications and schedules interviews with qualified candidates. Communicates information about the organization and positions to the candidates, and supports assessments as needed.
• Assists with offer creation and performs pre-employment screening and performs transactions in HR Information System (HRIS), working closely with payroll and notifying other teams/entities as needed. Conducts background screening and drug testing for employees.
• Supports new hire onboarding and completes I-9 forms with new hires. Gathers new hire information for Operations, IT, and other SMEs.

Benefits:

• Aids in administering benefits programs, such as medical and dental insurance, health savings accounts (HSA), flexible spending accounts (FSA), disability insurance, and facilitates updates to benefits plans, assisting with annual open enrollment.
• Planning and coordinating engaging wellness events, preparing, and submitting quarterly participation lists for payroll.
• Responds to basic questions and issues, delegating to broker and/or HR Leadership, as necessary. Prepares documentation for FMLA, FFCRA, ADA, and other leave requests for review and submission by HR Leadership.

Risk Management:

• Supports as a resource for management, notifying HR Leadership of any escalated issues. Processes and tracks employee screening for customers’ site badging.
• Maintains HR related records, including personnel records, benefits records, employment selection process records, I-9 forms (IRCA), and other records. Ensures confidentiality and limited access according to procedure. Documents and analyzes processes and workflows for training purposes and opportunities for improvement.
• Adheres to procedures for retention, protection, retrieval, transfer, and disposal of records, identifying opportunities for process optimization. Assists in completing and submitting various federal reporting requirements.

Employee Development:

• Maintains professional and technical knowledge in areas of responsibility and acts as a technical resource to address and resolve basic inquiries and problems related to the HR function, reaching out to HR Leadership for guidance on escalated issues.
• Assists management with training and development of staff by supporting training initiatives.
• Assists management with the preparation of the performance review process, coaches, counsels and guides managers and employees on performance management best practices supporting the employee performance evaluation process.

SECONDARY RESPONSIBILITIES

• Keeps current in new developments within the industry. Maintains a deep understanding of all HR programs, policies, and best practices.
• Leverages technology to increase productivity, performance, and engagement, facilitates an employee self-service environment.
• Provides additional support to HR Leadership as needed.
• Comprehends and adheres to all safety, quality, and Company guidelines specified in the Employee Handbook, the safety policy manuals, quality procedures or any official Company documents.
• Other duties, as assigned.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without prior notice.

ESSENTIAL QUALIFICATIONS AND REQUIREMENTS

• Education and/or Experience: Bachelor’s Degree in either Business, Liberal Arts, or Social Sciences with 1-2 years or more of Human Resources or Administrative experience and/or training; or an equivalent combination of education and experience.
• Technical Skills: Ability to conduct interviews and lead meetings, comprehend personnel data, and deep familiarity with HRIS systems and reporting.
• Communication Skills: Excellent interpersonal communication skills: Ability to listen effectively to understand the needs of internal and external customers. Ability to talk with customers, coworkers, and vendors, and appropriately adjust content to meet different audience knowledge and confidentiality requirements. Ability to respond to common inquiries or complaints from internal and external stakeholders with professionalism in all forms of communication.
• Computer Skills: Proficient in HRIS Systems (Paylocity, UltiPro, Workday) and deep expertise in the Microsoft Office Suite. Paylocity experience preferred.
• Supervisory Responsibilities: This position has no supervisory responsibilities.
• Driving/Travel Responsibilities: This position may require occasional travel for recruiting events and HR Learning events. Efforts are primarily focused within the Chicagoland area/tristate region.
• Physical Demands: This position requires the ability to operate within an office environment and occasionally lift and/or move up to 10 pounds. Reasonable accommodations will be provided aligned with current federal and state regulations upon request.
• Work Environment: While performing the duties of this job, the employee will most often be working in a professional office environment. Occasionally the employee may be working in a distribution warehouse near large and loud machinery to connect with employees.
• Position Type and Expected Hours of Work: This is a full-time position, and typical work hours and days are Monday through Friday, 8:00 A.M. to 5:00 P.M. with one (1) hour unpaid lunch. Occasional evening and weekend work may be required as job duties demand.

DESIRABLE QUALIFICATIONS

Education and/or Experience: 3-5 years of HR experience in a privately held company and/or a BS/MS in Human Resource Management or Learning and Development.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.