Accounts Payable / Receivable

Position Overview:

The position is full-time and non-exempt located in Orange, CA 92867. The Accounts Payable/Rceivable Clerk works under supervision of the V.P. of Accounting/Controller.  This role is responsible for the processing of non-AMCAL community accounts payable functions, processing of receivable payments as well as general accounting duties including as well as general accounting duties including providing administrative support to the Accounting department. Other duties as assigned. 

Who We Are:

Solari Enterprises, Inc. is a full-service property management organization specializing in multifamily affordable housing. Our portfolio includes multifamily housing for families, seniors, special needs, single room occupancy, mixed use as well as business parks, and commercial properties.

Duties and Responsibilities:

• Coding for 200+ invoices a week.
• PO 3 way Matching.
• Forward invoices to the appropriate Regional Manager for approval.
• Enter approved invoices into Yardi program.
• Issues checks approved by  VP of Accounting on the aged payables report weekly.
• Matches checks with the appropriate invoices and forwards to authorized check signers.
• Reviews all community invoices and checks for past due amounts.
• Researches invoices with issues, noting dates of calls, and status on each invoice.
• Resolve opened issues with vendors.
• Reviews all community invoices and checks for past due amounts.
• Updates the cash flow spreadsheets for all communities on a daily basis by logging in deposits, checks issued and any other debit and credits. 
•  When accounts payables clerk prints aged payables reports, accounting clerk will write the current operating account balance at the top of each report and forward the reports to the V.P. of Accounting/Controller.
•  Prepares deposits for resident rent checks, housing assistance checks and all other miscellaneous payments such as laundry commissions, tax refunds, vendor refunds, etc.
•  Places deposits in courier bags.  Takes deposits to banks that do not have courier pickup or on the last day of the month if no courier pickup is scheduled.
• Fax housing assistance check stubs to communities so they can receipt to the Yardi accounting system.
• Research missing check registers.
•  Review and post deposits for communities that do not have posting rights.  Make corrections when necessary.
• Review Yardi accounting program for unposted deposits.
• Print deposits from Yardi accounting program and attach to deposit slips and receipts sent from communities.
• Research tenant history in Yardi when disputes arise regarding missing payments.  May be required to print ledger and forward to community manager.
• NSF check handling – deduct from cash flow spreadsheet, notifies community manager, forwards to either Kelly or community manager for correction in Yardi program.
• Month end cash flow spreadsheet review.  Verifies we have received all deposits made by communities during month and requests copies if documentation is missing.
• Receipt and post any deposits missing by the communities.
• Prepare financial folders for reconciliation.
• Copy and format new cash flow spreadsheets for new month for all communities.
• Assist other accounting staff members with bank account reconciliations when needed.

Required Qualifications:

• 2 years of accounts payable experience
• Possession of a valid California driver's license
• Proof of auto insurance
• Reliable transportation
• Strong commitment to excellence and attention to detail
• Must demonstrate integrity on a professional level
• Must be detail oriented
• Computer skills and experience with Microsoft Office Suite

Preferred Qualifications:

• Experience with Yardi Systems

Compensation:

• $25 hourly
• Paid Holidays, Vacation and Sick
• Medical, Dental, Vision, and life
• Matching 401k

EOE