Administrative Assistant Reception

Job Overview:
We are seeking a highly organized and professional individual to join our team as a Receptionist/Administrator. The ideal candidate will be the first point of contact for visitors and callers, providing exceptional customer service and administrative support to various departments within the organization.

Responsibilities:

• Front Desk Management:
• Greet visitors warmly and ensure a positive first impression.
• Answer and direct phone calls promptly and professionally.
• Manage incoming and outgoing mail and packages.
• Maintain a clean and organized reception area.
• Customer Service:
• Provide excellent customer service to all visitors, clients, and employees.
• Assist with inquiries and provide accurate information or route inquiries to the appropriate person or department.
• Handle customer complaints or concerns with tact and professionalism.
• Administrative Support:
• Assist with scheduling appointments and meetings.
• Coordinate travel arrangements and accommodations for staff.
• Prepare and distribute correspondence, memos, and reports as needed.
• Maintain office supplies inventory and place orders as necessary.
• Assist with data entry, filing, and other clerical tasks.
• Support various departments with administrative tasks as required.
• Record Keeping:
• Maintain accurate records and databases.
• Organize and file documents in physical and electronic formats.
• Ensure confidentiality and security of sensitive information.
• Team Collaboration:
• Collaborate with colleagues and departments to ensure efficient workflow.
• Communicate effectively with team members to coordinate tasks and priorities.

Pay: $17.00 - $18.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Tampa, FL 33610: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 2 years (Required)

Language:

• English and Spanish (Required)